Rights and Permissions Manager

Big Ideas Learning; United States; On-site; USD 65,000 - 88,000; Full time

Job summary

Big Ideas Learning is seeking a detail-oriented Rights and Permissions Manager dedicated to ensuring compliance in content usage for educational publishing. The role encompasses rights acquisition, documentation, and cross-department collaboration to manage intellectual property effectively. Ideal candidates bring over 5 years of experience, strong negotiation skills, and a commitment to ethical practices in a dynamic environment.

Benefits

Flexible PTO

10 Paid Holidays

Tuition & Certification Reimbursement for Full-time Employees

Retirement Contributions

Company Sponsored Disability Insurance

Qualifications

• 5+ years' experience in rights management, permissions, and intellectual property.
• Deep understanding of copyright and licensing standards.
• Ability to educate teams on copyright and permissions best practices.

Responsibilities

• Secure and negotiate third-party content permissions.
• Develop and maintain a rights and permissions tracking system.
• Lead compliance checks for asset usage.

Skills

Negotiation

Project Management

Analytical Skills

Communication

Education

Bachelor's Degree in Publishing, Communications, Media Law or related field

Tools

DAM Systems

Job description

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This range is provided by Big Ideas Learning. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $88,000.00/yr

We are seeking a detail-oriented and proactive Rights and Permissions Manager to help shape the foundation of how our company responsibly uses and protects intellectual property, ensuring students and teachers receive high-quality, legally compliant content. The Rights and Permissions Manager will lead the acquisition, tracking, and management of rights, licenses, and permissions for all creative and educational assets. This role plays a critical part in ensuring legal compliance, brand protection, and operational efficiency across our publishing efforts.

Job Responsibilities:

Rights Acquisition & Management

• Secure and negotiate permissions for third-party content (images, video, audio, text, software, etc.)
• Draft and manage license agreements, image releases, likeness permissions, and contracts in collaboration with legal counsel.
• Monitor rights status (term, territory, media use, exclusivity, product/program assignment) and ensure renewals or takedowns are handled proactively.

Governance, Tracking, and Compliance

• Establish and maintain standards and processes for rights clearance and documentation across all product types.
• Collaborate with cross-functional teams, including Creative, Product, Content, etc. To ensure rights and usage are tracked throughout the development lifecycle.
• Work closely with digital asset coordinator and production to support asset tracking and ensure accurate metadata is applied and maintained in the asset management systems.
• Advise internal teams on the usage limitations and risk mitigation
• Lead compliance checks for asset usage in products, programs, campaigns, and partnerships.

Documentation & Systems Management

• Develop and maintain a centralized rights and permissions tracking system.
• Ensure assets and metadata in DAM systems reflect correct licensing terms, contributors, and usage approvals.
• Provide reporting and documentation for audits, renewals, and executive review.
• Serve as the primary point of contact for rights and permissions across the organization.
• Support vendor onboarding and review third-party supplier rights documentation and indemnification clauses.
• Collaborate with internal teams to ensure proper asset governance and recordkeeping.
• Educate internal teams on copyright, trademark, and permissions best practices.

Performs other role related duties as assigned.

Requirements and Qualifications:

• A bachelor’s degree in publishing, communications, media law, or related field is preferred.
• 5+ years' experience in rights management, permissions, and/or intellectual property, ideally within educational publishing or media.
• A deep understanding of copyright, fair use, trademark, and licensing standards.
• Familiarity with DAM systems and asset lifecycle management.
• Excellent negotiation, documentation, and project management skills.
• Possesses functional expertise; can effectively share knowledge, train and coach others, and identify and resolve functional issues.
• Excellent communication skills and interpersonal skills; able to build relationships, influence others, and give and receive effective feedback.
• Strong organizational and analytical skills; able to make data-driven decisions, prioritize tasks, manage deadlines, delegate, and utilize resources efficiently.
• Able to act with integrity, professionalism, and confidentiality in complex situations; comfortable holding others accountable for the same.

All Our Employees:

• Work effectively, respectfully, and efficiently with internal and external colleagues.
• Demonstrate a determination to succeed and a commitment to quality.
• Are adaptable and resourceful; they learn quickly and adjust to change easily.
• Think creatively and lean into innovation when it comes to understanding customers and solving problems.
• Believe in our mission, share our values, and model ethical behavior.

Big Ideas Learning, a Larson Texts Company, publishes K-12 mathematics materials that enhance teacher’s instructional skills and resources, while igniting students’ curiosity, self-confidence, and deep understanding of mathematics. Our mission is to develop relevant, rigorous, and conceptually rich K-12 instructional programs that enrich the mathematical journey for students, educators, and caregivers alike.

In 2024, we embraced a unified identity as Big Ideas Learning, a Larson Texts Company, to streamline our communication and reinforce our commitment to educational excellence and innovation.

We value our people and are committed to providing benefits that support their physical, emotional, financial, and social wellbeing.

• Flexible PTO
• 10 Paid Holidays
• Tuition & Certification Reimbursement for Full-time Employees
• Retirement Contributions
• Healthy Lifestyle Reimbursements
• Company Sponsored Short and Long Term Disability Insurance
• Company Sponsored Life Insurance
• A Robust Employee Assistance Program

Please visit our website to learn more about our company and our benefits.

We are an Equal Opportunity Employer, and are committed to creating a diverse and inclusive company culture that does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law.

We are committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Department at [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Book and Periodical Publishing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Tuition assistance

Disability insurance

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