Right of Way Title Supervisor

Gray Hawk Land Solutions; Oklahoma City (OK); On-site; USD 140,000 - 190,000; Full time

Job summary

Gray Hawk Land Solutions is seeking a seasoned Title Supervisor for a major natural gas pipeline project in the Permian Basin. You will lead title research, oversee deeds, easements, and related land records, and coordinate with ROW agents, attorneys, surveyors and project managers on-site.

This full-time, on-site role requires at least 10 years in ROW title, 5+ years supervising title agents, and Texas title experience; travel as assigned.

Qualifications

• Minimum ten (10) years of right-of-way title experience.
• Minimum five (5) years supervising title agents.
• 5+ years of Texas title experience.
• Leadership experience on FERC-regulated natural gas pipeline projects.
• Proven ability to lead and develop a team of title agents.
• Strong working knowledge of deeds, easements, leases, probate records, liens, judgments, tax records and plats.
• Experience with land-management databases and the ability to learn client databases quickly.
• Proficiency with Microsoft Office.
• Own mobile phone and a capable laptop.
• Available to start within weeks and on-site in the Permian Basin.

Responsibilities

• Supervise, assign and review the work of title agents and staff.
• Plan and monitor title work to meet project schedules, quality standards and budget.
• Oversee examination of deeds, easements, leases, probate records, liens and more.
• Ensure ownership and property interests are accurately identified and documented.
• Review title commitments and reports for accuracy.
• Identify and coordinate resolution of title defects and complex ownership issues.
• Coordinate with ROW on acquisition packages and closing requirements.
• Maintain title files, databases, maps and document-management systems.
• Develop and improve procedures, templates and reporting for title operations.
• Track workload and costs; provide updates to Project Manager and teams.
• Build relationships with landowners, title companies and agencies.
• Lead field safety: training, sign-offs and daily safety logs.
• Train and mentor title agents; provide performance feedback.

Skills

Team leadership

Title research

Project coordination

Microsoft Office

Education

10+ years ROW title experience

5+ years supervising title agents

5+ years Texas title experience

Bachelor's degree preferred

Tools

Esri GIS

IRWA certification

Job description

Project: A major natural gas pipeline project in the Permian Basin, Texas

Reports to: Project Manager or ROW Supervisor

Classification: Full-time

Location: Permian Basin, Texas - on-site; travel across the project area as assigned

Purpose

The Title Supervisor leads title research and land-records work supporting the acquisition, development, operation and maintenance of natural gas pipeline infrastructure. This role supervises title agents and coordinates with right-of-way agents, attorneys, surveyors, project managers and government agencies to identify ownership, determine property interests, resolve title issues and maintain accurate land records - holding the team to Gray Hawk's Title Standard: accuracy, detail and pace are co-equal.

Core Responsibilities

• Supervise, assign and review the work of title agents and other assigned staff.
• Plan and monitor title work to meet project schedules, quality standards and budget.
• Oversee examination of deeds, easements, leases, probate records, liens, judgments, tax records, plats and other public documents.
• Ensure ownership and property interests are accurately identified and documented - legal descriptions, exceptions, encumbrances and gaps in the chain of title.
• Review title commitments, title reports, ownership reports and supporting documentation for accuracy and completeness.
• Identify and coordinate resolution of title defects and complex ownership issues, escalating legal matters to counsel as appropriate.
• Coordinate with right-of-way agents on acquisition packages, landowner information, easement documentation and closing requirements.
• Maintain title files, databases, maps and document-management systems to company standards and applicable retention requirements.
• Develop and improve procedures, templates, quality-control practices and reporting for title operations.
• Track workload, status, deliverables and costs; provide regular updates to the Project Manager and project teams.
• Build productive working relationships with landowners, title companies, courthouse personnel, agencies and vendors.
• Lead the team's field safety: walk each new team member through the Field Safety Manual and Safety Training and complete the sign-off with them; hold the daily safety briefing and keep the Daily Safety Log.
• Train and mentor title agents; give performance feedback and support their development.

Success Metrics

• Title agents working under clear assignments, with their work reviewed before it leaves the team.
• Title deliverables accurate and on pace - neither perfectionism nor pace pressure compromising the work.
• Title defects and complex ownership issues identified and escalated early, before they delay acquisition.
• No unresolved title escalations aging beyond 3 days without documented status.
• Title files and databases current and audit-ready.
• No team member working alone in the field before their Field Safety acknowledgment and Safety Training sign-off are complete.

Required Qualifications

• Minimum ten (10) years of right-of-way title experience.
• Minimum five (5) years supervising title agents.
• 5+ years of Texas title experience.
• Leadership experience on FERC-regulated natural gas pipeline projects.
• Proven ability to lead and develop a team of title agents - assigning, reviewing and holding the work to a standard.
• Strong working knowledge of deeds, easements, leases, probate records, liens, judgments, tax records and plats as they affect ownership, legal descriptions and marketable title.
• Experience with land-management databases (such as Irth Land Management or comparable) and the ability to learn new client databases quickly.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong organization, written communication, research and problem-solving skills.
• Must supply their own mobile phone that can receive email, and a computer capable of doing the job effectively.
• Bachelor's degree preferred; equivalent right-of-way experience or IRWA certification (SR/WA or RW/AC) accepted in its place.
• Available to start within weeks of an offer and to work on-site in the Permian Basin.

Preferred Qualifications

• Experience preparing Chains of Title and Limited Title Certificates.
• Specialized title expertise (e.g., government title, Indian land title, mortgages and liens).
• Experience with ESRI GIS software.

Don't meet every requirement? If you have strong FERC pipeline leadership experience but not in Texas, we still want to hear from you.