Right-of-Way Project Coordinator

HNTB Corporation; Chicago, Northern (IL, KY); On-site; USD 39,000 - 58,000; Full time

Job summary

HNTB Corporation in Chicago, IL is seeking an Administrative Coordinator to support right-of-way acquisition and infrastructure projects. You will maintain records, coordinate with project staff and stakeholders, and help prepare reports and documentation throughout the project lifecycle.

Ideal candidates have a Bachelor's or Associate degree with relevant experience, or 4 years of related work, and strong attention to detail.

Qualifications

• Bachelor’s Degree, or an Associate’s degree with 2 years of relevant experience.
• In lieu of education, 4 years of relevant experience.
• Strong attention to detail and ability to work both collaboratively and independently.

Responsibilities

• Prepares and maintains project plans, tracks progress, and prepares reports for stakeholders.
• Monitors project timeline and activity, delivering updates to the team.
• Assists in the management and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation.
• Coordinates meetings, minutes, and documentation for internal and external stakeholders.

Skills

Attention to detail

Team collaboration

Project coordination

Communication skills

Education

Bachelor’s Degree or Associate’s Degree with 2 years relevant experience

Job description

What We're Looking For At HNTB

you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This role serves as the administrative backbone of right-of-way projects by ensuring accurate records, effective communication, and timely coordination of all project activities. This opportunity entails providing administrative, operational, and project support for right-of-way acquisition and infrastructure development projects, supporting project and client staff by performing a variety of right-of-way project-related coordination. The coordinator will maintain discipline-specific progress tracking to help client meet milestone goals, prepare, review for completeness and accuracy, and process project-related correspondence, reports, agreements, and documentation, and maintain client database systems with project data. Coordinates tasks and works closely with the project team to assist in multiple disciplines across the right-of-way projects and may on occasion perform site visits and field/respond to inquiries from the public. The coordinator may assist with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases.

What You’ll Do

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews.
• Monitors and evaluates project timeline and activity and delivers updates to protect team.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation.
• Uploads and downloads deliverable documents to and from client systems.
• Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews.
• Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

What You’ll Need

Bachelor’s Degree, or Associate’s degree and 2 years of relevant experience, or In lieu of education, 4 years of relevant experience

What We Prefer

Experience supporting right-of-way, utility, energy, telecommunications, transportation, or construction projects Familiarity with easements, title research, permitting, land acquisition, or property records. Strong attention to detail and ability to work both collaboratively and independently Ability to manage multiple tasks and prioritize work appropriately

Locations: Chicago, IL, Schaumburg, IL (IL DOT)

The approximate pay range for Illinois is $27.97 - $41.96. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value. When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

Equal Opportunity Employer HNTB is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law.

We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

Verification of employment eligibility will be required. HNTB participates in E-Verify Know your rights: Right to Work