Right-Hand Ops Admin — Construction/Trades

TES Staffing; Town of Gates (NY); On-site; USD 52,000 - 73,000; Full time

Benefits offered by this job

Generous PTO

Profit sharing

Long-term stability

Strong leadership team

Growth opportunities

Job summary

TES Staffing is seeking an Operations Administrator for a growing woman-owned construction/trades company. The role is based in Gates/Rochester, NY, reporting to the Director of Operations and ensuring field operations are organized, accurate, and moving forward.

You will handle scheduling, paperwork, and coordination with crews and project managers. We value sharp, fast, and organized individuals who can adapt as priorities shift.

Qualifications

• Experience in construction, flooring, HVAC, electrical, plumbing, manufacturing, transportation, field service, or another trades-related environment is strongly preferred.

Responsibilities

• Supporting daily scheduling of field labor and crews
• Assigning maintenance staff to jobs and creating work tickets
• Reviewing completed work tickets for accuracy, job costing, and proper documentation
• Verifying field labor hours, job assignments, locations, and expense reports
• Preparing and processing work-ticket journal entries
• Completing project setup and project-entry documentation
• Tracking truck tickets and other field documentation
• Processing insurance requests and tracking insurance renewals
• Maintaining company EZ-Pass information
• Assisting with NYS DOT reporting, including Biennial and HUT requirements
• Preparing reports and keeping operational information accurate and current
• Troubleshooting problems before they become bigger problems
• Taking on whatever else the Director of Operations needs to keep the team moving

Skills

Trades experience

Job description

TES Staffing is seeking an Operations Administrator for a growing woman-owned construction/trades company. The role is based in Gates/Rochester, NY, reporting to the Director of Operations and ensuring field operations are organized, accurate, and moving forward.

You will handle scheduling, paperwork, and coordination with crews and project managers. We value sharp, fast, and organized individuals who can adapt as priorities shift.