RFP Proposal Analyst, AMER

Elastic; Mountain View (CA); On-site; USD 61,900 - 97,900; Full time

Benefits offered by this job

Health coverage

Flexible schedule

Generous vacation days

Volunteer time off

Parental leave (16 weeks)

Job summary

Elastic is seeking a Proposal Analyst to join the Global Proposal Management Team in Mountain View. You will own project setup, intake organization, and initial content development to ensure readiness for RFx responses.

You will collaborate with subject matter experts, coach sales teams on process adherence, and help scale New Logo capture through partner networks to enable timely, high-quality submissions.

Qualifications

• 2+ years of experience in project operations, enablement, or sales support managing high-volume intake workflows and tight deadlines.
• Proven ability to analyze process friction, diagnose bottlenecks, and optimize cycle times on complex projects.
• Strong interpersonal and coaching skills to collaborate across cross-functional teams, align external partners, and enable sales professionals on process standards.
• Experience with RFx processes and cross-functional collaboration.

Responsibilities

• Conduct thorough compliance assessments of incoming RFx requests to ensure proposals meet standards.
• Collaborate with subject matter experts to improve proposal content quality and persuasiveness.
• Partner with Elastic channel teams to scale New Logo capture through partner organizations.
• Coach, enable, and guide sales representatives on process adherence, intake requirements, and compliance standards.
• Curate and maintain a central repository of completed deliverables to speed future responses.

Skills

Proposal ops

Sales support

Workflow management

High-volume intake

Process optimization

Coaching

RFx processes

Tools

Salesforce

Seismic

Google Workspace

Job description

What is The Role:

In this role as a Proposal Analyst, you will serve as a foundational pillar within the Global Proposal Management Team (PMT), taking ownership of project setup, intake organization, and initial content development. You will act as the primary point of contact for sales screening and triage by evaluating incoming RFx requests, assessing vendor requirements, and aligning initial strategy to ensure project readiness. Streamlining intake workflows and supporting proposal drafting allows you to establish the framework necessary for Proposal Managers and senior leadership to execute high-stakes RFx responses smoothly. Centralizing product qualification and channel alignment directly supports scaling our sales operations to meet growing business demands.

What You Will Be Doing:

• Conduct thorough compliance assessments of incoming RFx requests to ensure all proposals meet necessary standards. Evaluate each request diligently to identify any compliance gaps and provide insights to align with overall project requirements.
• Collaborate with subject matter experts to improve the quality of proposals. Gather insights and feedback that enhance content clarity and persuasiveness. Ensure all proposals meet high standards for accuracy and professionalism.
• Partner with the Elastic channel teams to scale New Logo capture through partner organizations.
• Proactively coach, enable, and guide sales representatives on process adherence, intake requirements, and compliance standards to improve submission quality and cycle times.
• Curate and keep a central repository of completed deliverables. Collect the best responses to enhance our knowledge management. This will help quicken future response times.

What You Bring:

• 2+ years of experience in project operations, enablement, or sales support managing high-volume intake workflows and tight deadlines (tech or SaaS background preferred).
• Demonstrated ability to analyze process friction, diagnose administrative bottlenecks, and optimize cycle times across complex projects.
• Strong interpersonal and coaching skills to collaborate across cross-functional teams, align external partners, and enable sales professionals on process standards.
• High systems fluency with the ability to quickly master tools like Salesforce, Seismic, and Google Workspace.
• Understanding of RFx processes and the ability to work with cross-functional teams.

Additional Information - We Take Care of Our People:

As a distributed company, diversity drives our identity. Whether you're looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn't matter if you're just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions, and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary
• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with a minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email [e-mail]. We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws and can view the following posters linked below:

Family and Medical Leave Act (FMLA) Poster

Employee Polygraph Protection Act (EPPA) Poster

Elasticsearch develops and distributes technology and information that is subject to U.S. and other countries' export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Syria, or Russia, including the Ukrainian territories annexed by Russia (The Crimea region of Ukraine, The Donetsk People\'s Republic (DNR), The Luhansk People\'s Republic (LNR), Kherson or Zaporizhzhia). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic.

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Compensation for this role is in the form of base salary. This role does not have a variable compensation component.

The typical starting salary range for new hires in this role is listed below. In select locations (including Seattle WA, Los Angeles CA, the San Francisco Bay Area CA, and the New York City Metro Area), an alternate range may apply as specified below.

These ranges represent the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the ranges may be modified in the future.

An employee's position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

The typical starting salary range for this role is:

$61,900-$97,900 USD

The typical starting salary range for this role in the select locations listed above is:

$74,200-$117,300 USD