Reverse Exchange Assistant (Remote- US)

First American; Nevada (IA); Remote; USD 28,000 - 37,000; Full time

Job summary

First American is seeking a Reverse Exchange Assistant to support 1031 exchange processing, from opening exchanges through closing, working with officers and clients. Responsibilities include reviewing documents, preparing exchange paperwork, and monitoring deadlines, with a focus on accuracy and regulatory compliance.

The role emphasizes customer service and business development, requiring real estate knowledge, strong communication, and meticulous attention to detail in a remote setting.

Qualifications

• Administrative experience in real estate or law setting preferred.
• Good verbal and written communication skills.
• Detail oriented with ability to manage multiple tasks.

Responsibilities

• Open Exchanges and assist exchange officers; answer questions on 1031 rules.
• Review purchase agreements and title reports.
• Prepare exchange documentation for relinquished and replacement property closings.
• Monitor deadlines and closing dates; set up LLCs in all 50 states.
• Handle accounting for exchange files and disbursement of funds.
• Provide customer service and pursue business development.

Skills

Administrative experience

Real estate knowledge

Communication skills

Detail oriented

Team collaboration

Microsoft Office

Education

High School diploma or equivalent

Tools

Escrow software

Job description

Who We Are

Join a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We Do

First American is looking to add a Reverse Exchange Assistant to our team. In this role you will assist Reverse Exchange Officers and work with local and national internal and external customers to open, process, and close 1031 tax-deferred exchanges.

What You'll Do:

• Open Exchanges - handle or assist the exchange officers in the following:
• Develop proficiency in 1031 rules and ability to answer customer questions
• Handle inquiry calls
• Review purchase agreements and title reports
• Prepare exchange documentation for relinquished and replacement property closings and parking transaction for Reverse and Improvement Exchange transactions.
• Follow company's procedures and comply with Accounting Policy
• Process - handle or assist the exchange officers in the following:
• Monitor time deadlines and closing dates
• Setting up and dissolving LLC's in all 50 states
• Handle all accounting for the exchange files
• Manage exchange process in a timely manner
• Closing - handle or assist the exchange officers in the following:
• Review estimated closing statements for approval
• Handle acceptance and disbursement of funds in accordance with 1031 rules
• Collect fee income and final signed documentation
• Perform any other duties requested by the exchange officer in order to manage the exchange process
• Customer Service/Business Development
• Trouble shooting and customer management
• Follow up with existing and potential clients for increased business
• Cooperate with exchange officer, manager and sales reps to develop business

What You'll Bring:

• High School diploma or equivalent
• 1-3 years of administrative experience
• Experience in real estate or law (as an escrow officer or assistant is preferred but not required)
• Working knowledge of (and/or the willingness to learn) fundamental concepts, practices and procedures of department/field
• Good verbal and written communication skills
• Detail oriented approach to tasks
• Establishes effective working relationships with team members

Pay Range: $20.34 - $27.12 Hourly, Remote

** Note that the following statements only apply to candidates who will be working from an unincorporated area within Los Angeles County. **

First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).

First American intends to conduct a review of an applicant's criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.

What We Offer

By choice, we don't simply accept individuality - we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.