Revenue Operations Manager
Smartsuite
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Job summary
The Capitolis Revenue Operations Manager leads the revenue engine across sales, marketing and customer success. You will own pipeline, forecast, territories, the deal desk, quoting and approvals, and ensure data quality and process consistency across the revenue function.
You will collaborate with Marketing Operations, Customer Success, Legal Operations and FP&A to standardize hand-offs, maintain a single lifecycle from lead to renewal, and provide auditable, real-time insights for revenue
Responsibilities
- Own pipeline, forecast and revenue reporting
- Run territory and account assignment and quota processes
- Operate the deal desk, quoting and approvals
- Manage sales playbooks, enablement and process adoption
- Administer CRM and revenue data quality
- Coordinate contract and legal review for deals
Job description
The Revenue Operations Manager runs the revenue engine across sales, marketing and customer success: pipeline and forecast, territories, deal desk, enablement, playbooks and the systems and data behind them. They make the forecast credible and the sales process repeatable.
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Reports to:
Chief Operating Officer
The Revenue Operations Manager runs the revenue engine across sales, marketing and customer success: pipeline and forecast, territories, deal desk, enablement, playbooks and the systems and data behind them.
- Own pipeline, forecast and revenue reporting
- Run territory and account assignment and quota processes
- Operate the deal desk, quoting and approvals
- Manage sales playbooks, enablement and process adoption
- Administer CRM and revenue data quality
- Coordinate contract and legal review for deals
Who this role reports to, who reports to them, and the peers they work with most.
Chief Operating Officer
The Revenue Operations Manager owns the pipeline, the forecast and the process that produces them, and is held to the number by revenue leadership. SmartSuite gives you one account and opportunity record set across sales, marketing and customer success, so the forecast is built from stages people follow and approvals leave a trail.
Stage definitions enforced, not suggested
Pipeline stages, lifecycle definitions, hand-offs and required fields are standardized in the lead-to-close workflow, so an opportunity carries the fields the stage requires before it moves. Forecast categories mean the same thing in every region, which is what makes the roll-up believable.
Revenue Operations suite
Quote Management and Proposal Management generate consistent documents, and pricing, discount and exception approvals route automatically to finance, sales leadership or operations by threshold. Each approval is recorded against the deal for the revenue-recognition review later.
Sales Operations suite
Accounts are organized by territory, segment and owner under rules you maintain, and reassignments keep their history, so a dispute over who owned an account at quota time is settled from the record rather than from memory.
Sales Operations suite
Leads, opportunities, customers and renewals are one connected lifecycle with structured hand-offs, so the Marketing Operations Manager's qualified lead and the Customer Success Manager's renewal are stages of the same record. Nobody re-keys an account at the boundary.
Revenue Operations suite
Contract and legal review for a deal runs as a task on the opportunity, with the Legal Operations Manager's comments and approval kept in the record. Sales sees where the contract is; legal sees the commercial context it is reviewing.
Sales Operations suite
Pipeline coverage, deal progression and renewal timing are tracked live from the same records finance reads, so the FP&A Manager's model and your forecast start from one set of numbers rather than two exports that disagree.
Revenue Operations suite
Executive dashboards show coverage, progression, conversion and renewal timing by region, team and segment in real time, and the AI Assistant flags pipeline risks and drafts the summary. The forecast call starts with the numbers already agreed.
Revenue Operations suite
Every stage change, discount approval and contract action is kept with full traceability, which is the control evidence an ASC 606 or IFRS 15 review and SOX testing look for in quoting and approval. The trail exists because the process ran in it.
Sales Operations suite
Sales Playbooks & Execution Management puts the play into the stage: the tasks, follow-ups and activity a rep must complete are tracked on the deal, so adoption is measured from activity rather than from a survey after enablement.
Revenue Operations suite
Pipeline. Tracks pipeline, stages and forecasts from one account and opportunity record set.
Deal desk. Runs quotes, proposals and deal approvals with legal and finance reviews in workflow.
Territories. Manages territory and account assignment with rules and history.
Reporting. Produces forecast and performance dashboards for revenue leadership.
Build revenue forecasts from pipeline records, track pipeline performance, and align sales, customer success, and finance on one set of figures.
Manage leads, accounts, and opportunities in a CRM that links pipeline, activities, and revenue records, with pipeline dashboards for sales teams.
Standardize sales execution with playbooks, stage checklists, and automated next steps, with dashboards of deal progress and adherence.
Create, approve, and track quotes with pricing controls, line items, approval workflows, and pipeline visibility.
Create, review, and deliver proposals from templates with approval workflows, version history, and visibility across deals.
Define territories and assign accounts with automated routing and real-time visibility across sales teams.
Revenue operations is defined by practice rather than regulation: the Sales Management Association's competencies and the revenue operations job family describe the work of pipeline, forecast, territory and deal-desk management. The controls the role runs are accounting controls. Quoting, discounting and contract approvals determine the transaction price and variable consideration under ASC 606 and IFRS 15, and sales commissions are capitalized as costs to obtain a contract under ASC 340-40, so a SOX program tests the deal desk's approvals and the CRM data behind the forecast.
CRM and outreach data carry privacy and marketing law: GDPR and US state privacy laws for prospect records, and CAN-SPAM and the TCPA for the email and calling the playbooks prescribe.
The Revenue Operations Manager owns the revenue engine across sales, marketing and customer success: the pipeline, forecast and revenue reporting, territory and account assignment and quotas, the deal desk with its quoting and approvals, the playbooks and enablement that make the process repeatable, the CRM and the quality of its data, and the contract and legal review for deals. The job is measured by whether the forecast is credible and the sales process is followed.
Revenue Operations & Forecasting tracks pipeline, stages and forecasts from one account and opportunity record set, held in Sales CRM, so the forecast is built from the same opportunities the reps update rather than from a spreadsheet reconciled against them. Stage definitions are applied consistently, which is what makes a weighted forecast mean something, and the Revenue Operations Manager can see which deals moved and which stalled. The FP&A Manager reads the same forecast for the financial plan.
Quote Management and Proposal Management run quotes, proposals and deal approvals with legal and finance reviews in workflow, so a non-standard discount or term goes to the Legal Operations Manager and finance for review before it reaches the customer, with the decision recorded on the deal. The Revenue Operations Manager sees the approval queue and where deals are waiting. Because discounting and contract approvals are revenue-recognition controls under ASC 606, the recorded workflow is also the SOX evidence.
Territory & Account Assignment manages territory and account assignment with rules and history, so accounts are assigned by rule rather than by negotiation and every reassignment is recorded with its date and reason. When territories are redrawn at the start of a year, the Revenue Operations Manager applies the rules and can show each rep what moved and why. The history settles disputes about credit, and the Customer Success Manager sees which account belongs to whom.
SmartSuite produces forecast and performance dashboards for revenue leadership from the opportunity, quote and territory records, so the weekly forecast call works from a live view rather than a deck. Pipeline by stage, forecast against quota, deal desk throughput and playbook adoption from Sales Playbooks & Execution Management sit together. The Marketing Operations Manager sees pipeline sourced from campaigns in the same records, which ends the argument about whose numbers are right.
The account and opportunity list with current stages, the territory rules and the approval policy for discounts and terms. New customers can start with SmartSuite Onboarding, a guided four-week program around one or two priority workflows; for a revenue team the first workflow is pipeline and forecast in Sales CRM, with quotes and approvals moved into workflow once the reps are updating opportunities there and playbooks brought in last. Data quality improves as a side effect, because the forecast exposes the opportunities nobody has touched.
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