Revenue Operations Coordinator

RevOps Report; Indianapolis (IN); On-site; USD 75,000 - 110,000; Full time

Job summary

WOW is seeking a Revenue Operations Specialist to keep the HubSpot portal and the commercial tech stack clean and trusted. You will own data integrity, reports, and the end-to-end marketing-to-sales handoff, enabling leadership to make decisions from accurate metrics.

Ideal candidates bring HubSpot fluency, experience with nurture workflows, and a strong documentation discipline, with the ability to support sellers, CS and marketing teams daily.

Qualifications

• 2–5 years of revenue or marketing operations experience.
• HubSpot Admin and Marketing Hub certifications preferred.
• Experience with ERP-connected portals is a strong plus.
• End-to-end nurture workflows, structured campaign tracking and attribution, and QA’d email sends at scale.
• Industry background not required; portal fluency and operating discipline matter.

Responsibilities

• Administer HubSpot: properties, pipelines, permissions, workflows, integrations.
• Maintain data hygiene: duplicate handling, list maintenance, CRM audits.
• Build and maintain reports, dashboards, and lists for leadership.
• Manage lead flow routing, SLA tracking, and MQL/SQL automation.
• Document SOPs and onboard new users; support tooling and campaigns.
• Manage integrations and automation; troubleshoot the tech stack.
• Build campaigns, emails, forms, landing pages, and lists.
• Maintain campaign hygiene and attribution tracking.
• Coordinate with contracted partners; QA partner assets.
• Load event leads and follow-up sequences; measure ROI.
• Oversee marketing-to-sales handoff; ensure seamless operation.
• Provide internal support to sellers, CS reps, marketers and GMs.
• Suggest improvements and document changes; escalate as needed.
• All other duties as assigned.

Skills

HubSpot fluency

Claude AI tools

Builder-finisher mindset

QA-oriented

Customer service mindset

Triage discipline

Strategic execution

Documentation habit

Nurture workflows

Campaign attribution

Education

HubSpot Admin & Marketing Hub certifications

ERP integration experience

Tools

HubSpot

ERP systems

Job description

About This Role

This position can be close to any of our existing locations. The Revenue Operations Specialist keeps WOW’s commercial operating system running clean every day. This is the hands\\-on operator of the HubSpot portal and the commercial tech stack across Revenue Operations and Marketing Operations — the first person sellers, customer success reps, marketers, and General Managers call when something in the system needs to be built, fixed, or explained.

The value of the role is trust: when the portal is clean, the data is right, the reports reconcile, and the campaigns ship on time, leadership can make decisions from the numbers without second\\-guessing them. This role makes that true.

Duties & Responsibilities

• HubSpot administration and governance: Manage the portal day to day — properties, pipelines, permissions, workflows, and integrations. Enforce naming standards, required fields, and SOPs that keep the portal trusted as the single source of truth for pipeline, utilization, and rate.


• Data integrity and hygiene: Handle duplicate management, list maintenance, CRM usage audits, and fix bad data at the source.


• Report and dashboard builds: Build and maintain the reports, dashboards, and lists behind the unified commercial scoreboard, and prepare the monthly data behind leadership and Board reporting.


• Lead flow mechanics: Implement and monitor routing rules, response\\-time SLA tracking, recycle logic, and MQL / SQL stage automation as defined by the Director and Sales leadership. Flag breakdowns before they become missed leads.


• Process documentation and enablement support: Document SOPs, maintain the how\\-to library, onboard new users, and support Business Development / SDR and Customer Success tooling — sequences, templates, snippets, and call logging hygiene.


• Tech stack execution: Manage integrations, implement approved automation and AI improvements, and serve as first line of troubleshooting for the commercial tech stack.


• Campaign and email builds: Build the emails, nurture workflows, forms, landing pages, and list segmentation behind WOW’s lifecycle programs — lead nurture, onboarding communications, dormant customer reactivation, expansion campaigns, and cross\\-sell. Load, QA, schedule, and ship what writers and agencies produce.


• Marketing data and attribution hygiene: Maintain campaign object hygiene, UTM governance, and source tracking so pipeline sourced, pipeline influenced, cost per qualified opportunity, and return on marketing investment are accurate and defensible.


• Agency operational support: Handle the execution\\-level interface with contracted agency partners — asset loading, portal access, and QA of anything a partner builds in WOW’s instance. Flag sloppy or off\\-standard work to the Director.


• Event and campaign follow\\-up mechanics: Load trade show leads, build lists, deploy follow\\-up sequences, and maintain the tracking that makes every event’s pipeline and return on investment measurable.


• The marketing\\-to\\-sales handoff: Operate both sides of the handoff in the portal — routing, SLAs, and stage automation on the sales side, and campaign and attribution mechanics on the marketing side — so the handoff works mechanically, every day.


• Internal support: Serve as the go‑to for sellers, customer success reps, marketers, and GMs. Answer the question, fix the record, build the report, and teach the requester so the same question comes back less often.


• Upward improvement: When a process is broken or a better way exists, document it and raise it to the Director rather than freelancing changes to shared systems.


• All other duties as assigned.

Required Skills & Competencies

• HubSpot fluency across Sales Hub and Marketing Hub — the non‑negotiable.


• Comfort with enterprise AI tools; WOW is a heavy Claude user.


• Builder\\-finisher mindset — satisfaction comes from a clean portal, a dashboard that reconciles, and a campaign that ships error\\-free.


• Detail‑obsessed with a QA reflex; checks own work before anyone else sees it.


• Service‑oriented and patient with non‑technical users, with no ego about the unglamorous fix.


• Strong triage discipline — works from a system, communicates what’s queued, and escalates real conflicts instead of quietly slipping.


• Executes strategy rather than setting it, and raises improvement ideas with a recommendation instead of freelancing changes to shared systems.


• Documents as they go, on the understanding that if it isn’t written down, it didn’t happen.

Qualifications

• Two to five years’ experience in revenue operations, marketing operations, or CRM administration.


• HubSpot Admin and Marketing Hub certifications preferred.


• Experience in a portal connected to an ERP is a strong plus.


• Has built nurture workflows end to end, structured campaign tracking and attribution, and QA’d email sends at scale.


• Industry background not required — the storage trailer rental business is learnable; portal fluency and operating discipline are what this role runs on.

Success in this role means the HubSpot portal stays clean, governed, and trusted; reporting behind the unified commercial scoreboard and Board reporting is accurate and on time; campaigns and lifecycle programs ship on schedule and error‑free; the marketing‑to‑sales handoff keeps working mechanically; and repeat support requests go down through documentation, training, and fixes at the source.