Retirement Plan Specialist (401(k) & ESOP)

BDO USA; Richmond (VA); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

ESOP company

Total Rewards benefits

Job summary

BDO USA is seeking a People & Culture Specialist, Retirement to administer and maintain the Firm’s qualified retirement plans, including 401(k) programs and Employee Stock Bonus Plan activities. The role supports inquiries, reconciles contributions, and partners with internal teams to ensure compliant plan operations.

Responsibilities include daily plan administration, data analysis, compliance activities, and coordination with recordkeepers and actuaries.

Qualifications

• Bachelor’s degree required; focus in Business Administration, Human Resources, Finance, or Accounting preferred.
• Three+ years of retirement plan administration experience; IRS/ERISA knowledge preferred.

Responsibilities

• Assists with day-to-day administration of qualified retirement plan programs (401(k), Puerto Rico 401(k), Employee Stock Bonus Plan)
• Responds to employee and principal inquiries promptly and professionally
• Reconciles employer contributions, employee contributions, deductions, and related activity across payroll, draw, vendors, and plan recordkeepers
• Identifies discrepancies, coordinates corrective actions, and supports accurate plan administration
• Audits and balances contributions and loan payments, monitors overdue loans, and administers loan processes
• Produces and analyzes plan data (demographics, performance, census, allocations, earnings) and supports ESBP administration
• Determines participant eligibility and communicates data to recordkeepers, actuaries, payroll, and draw teams
• Supports annual compliance activities (Form 5500, nondiscrimination testing, disclosures)
• Prepares accounting records and assists auditors; maintains plan documentation
• Gathers materials for plan committee meetings and attends as needed
• Delivers retirement plan orientation and education sessions for new hires and principals
• Acts as liaison between BDO and plan participants, payroll, recordkeepers, vendors, actuaries, and counsel
• Distributes plan information and notices to participants and beneficiaries
• Assists with rollovers, distributions, loans, contributions adjustments, and other plan changes
• Supports implementation of new plans and plan changes
• Maintains confidential records and stays current on regulatory changes
• Assists Total Rewards Benefits and Leaves teams as needed
• Performs other duties as required

Skills

Communication skills

Analytical ability

Teamwork

Education

Bachelor’s degree in Business Administration / Human Resources / Finance / Accounting

Tools

Word

Excel

Outlook

Job description

BDO USA is seeking a People & Culture Specialist, Retirement to administer and maintain the Firm’s qualified retirement plans, including 401(k) programs and Employee Stock Bonus Plan activities. The role supports inquiries, reconciles contributions, and partners with internal teams to ensure compliant plan operations.

Responsibilities include daily plan administration, data analysis, compliance activities, and coordination with recordkeepers and actuaries.