Retail Receptionist

Visionworks of America, Inc.; Lexington (KY); On-site; USD 15,000 - 19,000; Full time

Job summary

Visionworks of America, Inc. in Lexington, KY is seeking a front desk associate to greet customers, schedule appointments, verify insurance, and assist with preliminary testing under the optometrist’s supervision.

The role includes medical coding/insurance research and billing, maintaining accurate patient records, taking payments, and supporting with front desk tasks while promoting promotions and discounts to customers. This is a full-time onsite position in a busy optical practice.

Qualifications

• One year of experience in optics or related role.
• High school diploma or GED (or 1-5 years related experience).
• Ability to operate computer and data entry.

Responsibilities

• Greet and assist customers; schedule appointments per guidelines.
• Verify insurance coverage and assist with billing.
• Collect payments and maintain patient records.
• Perform preliminary testing data collection under supervision.
• Call for insurance preauthorization and follow up on authorizations.
• Maintain reception area and promote promotions/discount club.
• Maintain Doctor Referral log for medical patients.
• Discuss benefits and pricing with customers.
• Answer phones and handle front desk tasks.

Skills

Customer service

Front desk

Insurance verification

Cash handling

Data entry

Education

HS diploma / GED

Job description

Summary:

Greet and assist customers. Schedule appointments, verify insurance coverage, maintain accurate patient records, and assist with preliminary testing under the Optometrist’s supervision.

Pay Class and Pay Rate

Pay Class: Full Time

Pay Rate: $10.64 - 14.10 /hr

Essential Responsibilities

• 1. Medical coding, Insurance research, and billing.
• 2. Greet and assist customers. Schedule appointments according to the Resources Scheduling guidelines. Answer the phone, answer patients’ questions, check patients in and out, collect payments, monitor and perform other front desk tasks as needed.
• 3. Perform preliminary testing data collection as directed.
• 4. Maintain complete and accurate patient records.
• 5. Call for insurance preauthorization. Follow up on hold authorizations.
• 6. Clean and maintain the reception area.
• 7. Offer current promotions and pricing guidelines to customers. Discuss benefits and features of the discount club card with customers.
• 8. Maintain outside and internal Doctor Referral log for medical patients.
• 9. Offer current promotions and starting prices to customers

Experience/Education:

• One year of experience, optical preferred.
• HS diploma, GED or 1-5 years of equivalent related job experience

Mental/Physical Requirements:

• Work changing schedules to meet business demands
• Work inside location
• Strong organizational skills
• Speak clearly and effectively
• Calculate and manipulate numbers/data
• Read English
• Problem solving/reasoning
• Meet customer expectations
• Work under stress with interruptions and deadlines
• Follow procedures and instructions
• Use computer effectively and view computer screen
• Exhibit empathy in all interactions
• Bend and stoop continuously
• Reach above shoulder continuously

Training Requirements

Cross training in all departments as needed

Essential Responsibilities related to Physical Demands/Work Environment:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the associate is required to stand, use hands and fingers to handle, feel, pick or pinch, and talk or hear most of the time. The associate is occasionally required to stand, walk, and reach with hands and arms. The associate must frequently lift and/or move up to 20 pounds. The noise level in this location is moderate (use of computers, printers and machines).

Essential Responsibilities related to Behavioral Characteristics:

• Must be detail orientated and well organized.
• Must be able to communicate clearly and effectively with other associates and clients.
• Must be energetic and self-motivated.
• Must be a team player.
• Must be able to problem solve.
• Must be able to work onsite and participate in interactive onsite meetings on a regular and predictable basis.
• Must be able to initiate immediate interaction, coordination and collaboration with team members, clients, customers etc.

• None
• Under 1/3
• 1/3 to 2/3
• Over 2/3
• Stand X
• Walk X
• Sit X
• Use hands to touch, handle, or feel X
• Reach with Hands and Arms X
• Climb or balance
• Stoop, kneel, crouch, or crawl
• Talk or hear X