Retail Operations Support Specialist

Volvo Group; Greensboro (NC); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Competitive medical, dental, andVision

Generous paid time off

Competitive retirement plans

Volvo Group University - professional

Job summary

Volvo Group in Greensboro, NC is seeking a Retail Operations Support Specialist to provide timely, accurate support across Customer Service, Funding, Collateral Administration, Insurance Tracking and Contract Maintenance, ensuring efficient processing throughout the contract lifecycle. The role is on-site with opportunities to collaborate across departments and contribute to servicing excellence.

You will work with customers, dealers and internal teams in a cross-functional environment, maintain

Qualifications

• Strong customer service orientation with a commitment to delivering a positive customer experience.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications and business systems.

Responsibilities

• Support Customer Service, Funding Operations, Collateral Administration, and Insurance Tracking accordingly.
• Review, process, scan, file, and maintain contract documentation with accuracy.
• Perform title administration activities including title booking, tracking, lien releases.
• Assist with insurance tracking and contract maintenance requests.
• Support funding and post-closing activities and data integrity across systems.
• Collaborate with Risk Management, Credit, Sales, Marketing, Documentation, Title & License, Insurance Tracking, and Accounting.

Skills

Customer service

Communication

Multitasking

Attention to detail

Problem solving

Teamwork

Microsoft Office

Education

Bachelor’s degree (Business/Finance/Accounting)

Tools

Microsoft Office

Job description

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Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Retail Operations Support Specialist is an integral part of delivering best-in-class customer experience by providing timely, accurate, and professional support across Retail Operations. Working within a cross-functional environment, you will support key operational functions including Customer Service, Funding, Collateral Administration, Insurance Tracking, and Contract Maintenance activities. You will partner with customers, dealers, and internal teams to ensure retail transactions are processed efficiently and serviced effectively throughout the contract lifecycle.

Your future team

The Retail Operations team is responsible for supporting the initiation, administration, funding, and post-closing servicing of retail finance transactions for transportation, construction, coach, and related equipment. The team provides documentation, funding, title and lien perfection, insurance tracking, billing support, contract maintenance, and customer account servicing while maintaining a strong commitment to accuracy, compliance, and customer satisfaction.

You will be part of an on-site team in Greensboro, NC.

Responsibilities

• Support Customer Service, Funding Operations, Collateral Administration, and Insurance Tracking functions by performing operational and administrative activities as business needs require.
• Review, process, scan, file, and maintain contract documentation while ensuring accuracy and compliance with established procedures.
• Perform title administration activities, including title booking, tracking, corrections, lien releases, and document retention.
• Assist with insurance tracking activities, including obtaining, reviewing, and maintaining current insurance certificates and related documentation.
• Provide support for funding and post-closing activities, including gathering required documentation and assisting with contract maintenance requests.
• Support syndication activities by obtaining document packages, insurance certificates, and executed documentation as needed.
• Maintain contract files and ensure data integrity across systems while meeting service level expectations.
• Collaborate with internal departments including Risk Management, Credit, Sales, Marketing, Documentation, Title & License, Insurance Tracking, and Accounting to support operational effectiveness.
• Identify opportunities for process improvements and make recommendations that enhance efficiency, quality, and the overall customer experience.
• Actively participate in cross-functional projects and initiatives to broaden business knowledge, support organizational objectives, and improve operational processes.
• Establish and maintain positive working relationships with internal and external stakeholders while delivering responsive and professional service.
• Ensure all activities are performed in accordance with company policies, regulatory requirements, and operational controls.
• Demonstrate flexibility by supporting multiple functions and adapting to changing business priorities and workload demands.
• Assist with inbound and outbound customer interactions, including phone calls, emails, chat inquiries, and case management requests from customers, dealers, and internal business partners.
• Work flexible hours when required to support business needs during peak operating periods.

Who are you?

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring:

Education and Experience

• Strong customer service orientation with a commitment to delivering a positive customer experience.
• Excellent verbal and written communication skills.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Effective problem-solving and critical-thinking skills.
• Ability to work independently and collaboratively within a cross-functional team.
• Proficiency with Microsoft Office applications and business systems.
• Commitment to continuous improvement and operational excellence.
• Bachelor’s degree in Business, Finance, Accounting, or a related field preferred; equivalent combination of education and relevant work experience will be considered.
• Experience in customer service, operations, financial services, contract administration, or a related business environment preferred.

Ready for the next move?

At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company’s growth. For this position, the base pay is set at $54,000.00 - $66,000.00 annually, and where applicable, bonus eligible. The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

In addition to a solid package of compensation and benefits, plus you will enjoy:

• Competitive medical, dental and vision insurance.
• Generous paid time off.
• Competitive matching retirement savings plans.
• Working environment where your safety, health and wellbeing come first.
• Focus on professional and personal development through Volvo Group University.
• Programs that make today’s challenging reality of combining work and personal life easier.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Volvo Financial Services, we are working together to shape the world we want to live in. As the captive finance arm of the Volvo Group, VFS provides financial services and solutions that meet the needs of our customers’ evolving business. Through our dedication to innovation, we support society in its adoption of sustainable transport and equipment solutions. VFS is headquartered inGothenburg, Sweden, and serves Volvo Group customers and dealers in more than 50 markets.

What’s in it for you?

We offer a solid and competitive package of compensation and benefits, plus you will enjoy a diverse working environment with a culture of care and inclusion. As an investment, we support your personal development and growth to achieve your career aspirations. Volvo Financial Services is an on-site business and we understand that you might need occasional or temporary flexibility, which your leader is equipped to manage and fits well to our culture, as being together enables us to build upon our innovative and collaborative culture, as well as develop you for continued success.

Job Category: Administrative & Business Support

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead,we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.