Retail & Licensing Coordinator - Ceremony of Roses

Sony Music Entertainment; Culver City (CA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with employer matching

Identity theft protection

Fertility coverage

Paid parental leave

Job summary

Sony Music Entertainment, including Ceremony of Roses, seeks a Licensing and Retail Coordinator to support product development, submissions, and administrative tasks within a dynamic, music-focused team. You will help coordinate licensing projects, track samples, and prepare pitch materials for retail partnerships.

The role emphasizes organization, communication, and collaboration across teams, with a focus on meeting deadlines in a fast-paced creative environment.

Qualifications

• 1–2 years of product development, contract management, and royalty reporting experience.
• Strong organizational and project management skills with attention to detail.
• Excellent communication and ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Coordinate product submissions for CoR Artists Licensed Merchandise and Retail.
• Provide comprehensive administrative support to the Commercial team, including scheduling and note-taking.
• Track artist samples and manage inventory across the roster.
• Manage digital assets and ensure secure and accessible file links.
• Create compelling pitch documents and materials highlighting retail opportunities.

Skills

Organizational skills

Project management

Communication

Attention to detail

Teamwork

Tools

Asana

Microsoft Office Suite

Job description

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

Ceremony of Roses is an agile creative practice built to solve the commercial and creative challenges of the world’s top artists. As Sony Music’s merchandise partner, we serve a roster of global talent—both within and beyond the Sony ecosystem. We’re defined by our commitment to product excellence, delivering products that are made to be kept, worn, and loved for years to come. Our best-in-class creative team delivers culture-leading, artist-specific collections that build artist brands beyond their music. Most importantly, we deliver customer excellence, embedding ourselves as an extension of each client’s team, bringing transparency, accountability, and tailored support to every partnership

The Licensing and Retail Coordinator sits at the center of CoR's licensing and retail program, driving the product development process from submission through approval while building the pitch materials that bring new opportunities to life.

What you'll do:

• Supports the business development function of CoR Artists Licensed Merchandise + Retail program with administrative and sales support.

Product Development:

• Coordinate product submissions for the Commercial retail & licensing team, ensuring projects are tracked, coordinated, and delivered on time to meet the deadlines of both Ceremony of Roses (CoR) and our partners.

Administrative Support:

• Provide comprehensive administrative support to the Commercial team, including meeting coordination, calendar management, accurate note-taking, trade show and exhibit planning, and daily operational support.

Sample Tracking:

• Facilitate all artist sample management activities, including tracking, organization, cataloging, inventory maintenance, and distribution across the artist roster. This role requires exceptional attention to detail and strong organizational skills.

Asset Management:

• Support the organization, management, and distribution of artist artwork and creative assets to external partners, ensuring all file links are current, accessible, and shared securely.

Selling:

• Assist in the creation visually compelling pitch documents and materials to highlight retail merch opportunities as directed by commercial retail sales team on a monthly and quarterly basis. Strict timelines to be met on this process.

Who you are:

• You genuinely love music and understand why the culture around an artist matters as much as the product itself.
• You have 1-2 years of experience with product development, contract management, and royalty reporting processes.
• You have strong organizational and project management skills with a keen eye for detail. Asana experience is a plus. Proficient in Microsoft Office Suite and pick up new software is a plus.
• You're an exceptional communicator who manages time and competing priorities without dropping the ball.
• You're enthusiastic — proactive, self-motivated, and always looking for ways to grow and performs in a fast-paced environment.
• You’re a team player who works well in an open office environment.
• You're plugged into culture. You know what's trending, what's resonating, and why, and you bring that lens to everything from brand pitches to partner evaluation.

What we give you:

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.

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