Retail Leasing Coordinator

Jamestown; Atlanta (GA); On-site; USD 52,000 - 75,000; Full time

Job summary

Jamestown in Atlanta seeks a Retail Leasing Coordinator to support leasing brokerage and operations in the timely execution of retail lease transactions and related tasks across assigned assets.

The ideal candidate has a Bachelor's degree in Real Estate or business, 2–3 years of relevant experience, strong MS Office skills, familiarity with commercial real estate terminology, and the ability to manage deal workflow from LOI to lease execution, while coordinating with tenants and brokers.

Qualifications

• Bachelor's degree in Real Estate or business-related field.
• 2–3 years of related experience.
• Any combination of education, training and experience providing required knowledge, skills, and abilities.

Responsibilities

• Provide high level administrative support by conducting research, preparing reports, handling information requests, preparing correspondence, scheduling department calls.
• Process and reconcile business expenses; submit expense reports in Concur.
• Assist in organizing and scheduling meetings; maintaining documents; preparing agendas and materials; monitoring audiovisual equipment; taking notes and meeting minutes.
• Manage incoming mail and packages; prepare and process outgoing mail and mass mailings.
• Support billing of department invoices; track Real Estate Licenses (Renewals, CE course); track renewals for retail and office listing agreements; assist in special projects (ICSC planning).
• Assist in advancing deal negotiations from LOI through lease execution; prepare LOI proposals; prepare commission agreements; calculate and bill commissions; maintain deal status and leasing files; hand-off at lease execution between Leasing and Tenant Coordination.

Skills

MS Office

Organizational skills

Interpersonal skills

Written and verbal communication

Education

Bachelor's degree in Real Estate or business

Tools

VTS

Wrike

Nexxus

Bluebeam

Adobe Photoshop

Job description

POSITION/LEVEL: Retail Leasing Coordinator FLSA STATUS: Exempt

DEPARTMENT: Realty DATE:May 2026

Jamestown

JOB DESCRIPTION

POSITION/LEVEL: Retail Leasing Coordinator FLSA STATUS: Exempt

DEPARTMENT: Realty DATE:May 2026

JOB SUMMARY

The Leasing Coordinator is accountable for supporting the operations and leasing brokerage team in the successful and timely execution of retail lease transactions and all tasks related to the leasing effort.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:

• Bachelors Degree in Real Estate or a business related field of study from an accredited university; and
• two to threeyearsof related experience; or
• Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

ESSENTIAL JOB FUNCTIONS

Administrative:

• Provide high level administrative support by conducting research, preparing reports, handling information requests, preparing correspondence, scheduling department calls
• Process and reconcile business expenses; submit expense reports in Concur
• Perform duties in the support of various meetings including organizing and scheduling meetings; organizing and maintaining documents, preparing agendas and materials; monitoring audiovisual equipment; and taking/transcribing notes and meeting minutes.
• Manage incoming mail and packages, prepares and processes outgoing mail, mass mailings

Department Operations

• Support billing of department invoices
• Assist in tracking Real Estate Licenses for in-house team (Renewals, CE course)
• Assist in tracking renewals for retail and office listing agreements
• Support department special projects (ICSC planning)

Leasing Support

• Support the advancement of deal negotiations from LOI through lease execution, managing transition from deal closing to tenant coordination for assigned assets. This function requires:
  • Preparing LOI proposals,
  • Preparing commission agreements,
  • Calculating and billing commission income
  • Maintaining deal status and leasing files on VTS and DMS
  • Completing "hand-off" at lease execution and serving as liaison between Leasing and Tenant Coordination
• Support the "deal readiness" process for(Atlanta)retailassets
• Support ongoing updates to marketing collateral and leasing plans by managing requests through Wrike
• Assist in preparing Powerpoint presentations and agendas for monthly concept approval meetings
• Manage research request for sales reporting, PlacerAI. Produces custom decks with help of research
• Provide general leasing support to brokerage and asset teams

IMPORTANT JOB FUNCTIONS:

• Performs other related duties as assigned.
• Some travel and special events outside of the standard business hours may be required.

MATERIAL AND EQUIPMENT USED

• Microsoft Word, Excel, PowerPoint and Outlook
• VTS, Wrike, Nexxus
• Bluebeam and Adobe Photoshop

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Retail and Office Real Estate
• Knowledge of MS Office & Outlook
• Knowledge of basic commercial real estate terminology, tools and skills.

Skill in:

• Organizational and interpersonal skills
• The ability to meet deadlines, accomplish work in order of priority; professionally maintain composure & effectiveness under pressure and changing conditions
• Self-motivation, leadership, teamwork and collaboration.
• Detailed oriented, logical, and methodical approach to problem solving
• Written and verbal communication

Working Conditions:

• Responsibilities may require an adjusted work schedule, travel, overtime, and evening/weekend hours in order to meet deadlines or attend special events.