Retail Facilities Operations Administrator

O'Reilly Auto Parts; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive wages

401k with employer contributions from/

Job summary

O'Reilly Auto Parts is seeking an Administrative Clerk to manage vendor invoices, maintain vendor email accounts, and ensure timely processing in collaboration with Accounts Payable and the Finance Department.

The role requires a high school diploma, basic computer skills, and strong communication. You will support admin procedures, manage vendor documentation, and assist with special projects in a fast-paced facilities environment.

Qualifications

• High School diploma or equivalent.
• Basic computer skills (Microsoft Office, email, etc.).
• Good communication skills (verbal and written).
• Ability to handle multiple priorities and adapt to change.
• Dependability and reliability.

Responsibilities

• Maintains the department's vendor invoice email account: receiving, sending to appropriate team member for approval, timely response to vendor invoice payment inquiries.
• Maintains the department's new/potential vendor email account: receiving completed vendor packets, reviewing packet for all needed documentation, sending to appropriate team member for final review, set up new vendor in MARS.
• Maintaining vendor COI compliance and requirements.
• Review and process invoices to verify amounts, store numbers, and all necessary paperwork have been provided according to Retail Facilities invoicing requirements.
• Appropriately code all Retail Facilities Maintenance Coordinator approved invoices into the MARS system, and send on to the Accounts Payable/Finance Department for payment processing.
• Scan and upload invoices as well as related photos to the appropriate drive for future reference.
• Assist the Retail Facilities Admin Supervisor and Retail Facilities Operations Facilitator in all administration procedures as needed.
• Assist the department with special projects and other tasks as needed.

Skills

High School diploma

Basic computer skills

Good communication

Multitasking

Dependability

Education

Associate degree or higher in relevant field

Tools

Microsoft Office

Email

Job description

Vendor maintenance, invoice processing, and vendor payment inquiries. Review vendor packets to ensure all needed documents are obtained and file accordingly. Review invoices to ensure all required criteria are present. Collaborate with the Maintenance Coordinators, outside vendors, Accounts Payable and the Finance Department to assure timely payment is processed.

ESSENTIAL JOB FUNCTIONS

Maintains the departments vendor invoice email account: receiving, sending to appropriate team member for approval, timely response to vendor invoice payment inquiries.

Maintains the departments new/potential vendor email account: receiving completed vendor packets, reviewing packet for all needed documentation, sending to appropriate team member for final review, set up new vendor in MARS.

Maintaining vendor COI compliance and requirements.

Review and process invoices to verify amounts, store numbers, and all necessary paperwork have been provided according to Retail Facilities invoicing requirements.

Appropriately code all Retail Facilities Maintenance Coordinator approved invoices into the MARS system, and send on to the Accounts Payable/Finance Department for payment processing.

Scan and upload invoices as well as related photos to the appropriate drive for future reference.

Assist the Retail Facilities Admin Supervisor and Retail Facilities Operations Facilitator in all administration procedures as needed.

Assist the department with special projects and other tasks as needed.

SKILLS/EDUCATION/KNOWLEDGE/EXPERIENCE/ABILITIES

Required:

High School diploma or equivalent

Basic computer skills (Microsoft Office, email, etc.)

Good communication skills (verbal and written)

Ability to handle multiple priorities and adapt to change

Dependability and reliability.

Desired:

Associate degree or higher in relevant field

1-2 years’ of related experience

Strong computer skills (Microsoft Office, email, etc.)

O’Reilly Auto Parts has a proven track record of growth and stability. O’Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization.

Total Compensation Package:

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

_O’Reilly Auto Parts is an equal opportunity employer._ The Company does not discriminate on the basis of race, religion, color, national origin or ancestry (including immigration status or citizenship), sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation, and related medical conditions,) age (40 and over), veteran status, uniformed service member status, physical or mental disability, genetic information (including testing or characteristics) or another protected status as defined by local, state, or federal law, as applicable.

Qualified individuals with a disability may be entitled to reasonable accommodation under the Americans with Disabilities Act. If you require a reasonable accommodation during the application or employment process, please send an email to: [e-mail] or call [phone] option , and provide your requested accommodation, and position details.