Restoration Coordinator / Office Admin

ServiceMaster Clean of Fraser Valley; Town of Greenfield (NY); On-site; USD 35,000 - 40,000; Full time

Job summary

A restoration services company seeks a dedicated Billing Clerk and Office Coordinator in New York. The role involves responsibilities like invoicing, office documentation, and client communication, ensuring the branch operates smoothly. Applicants must be detail-oriented, organized, and ready for a demanding 24/7/365 position. Compensation ranges from $35,000 to $40,000 per year, with an on-call rotation every 3 or 4 weeks.

Qualifications

• Ability to communicate articulately and efficiently with clients and co-workers.
• Willing to do WHATEVER IT TAKES to complete the job 100%.
• Job requires dedication for a 24/7/365 position.

Responsibilities

• Billing and Invoicing
• Data entry of billing documentation
• Communication with branch managers, vendors, clients

Skills

Ability to prioritize and manage expectations

Strong eye for detail

Ability to analyze data

Strong communication skills

Highly organized

Ability to work independently and with others

Job description

Overview

Billing Clerk and Office Coordinator for Amerestore holds a tremendous amount of responsibility in the success of Amerestore as a company. It requires the dedication and passion necessary to see that the branch and their office is supported for success. The Coordinator will be responsible for document collection and compilation, data input, auditing procedures, billing and invoicing, client communication (verbal and written), etc. The position also includes standard office responsibilities and obligations. The coordinator will lead by example following the company’s mission and core values. Positivity is Contagious!!!

Responsibilities

• Billing and Invoicing
• Collection of field office documentation and photos
• Analysis and revisions of field documentation
• Data entry of billing documentation into T&M or similar billing platforms
• Revisions to T&M billing and field documentation
• P&L compilation on a per job basis
• Communication with branch managers, vendors, clients, etc. to insure proper deliverables
• Producing, generating invoices, and compiling billing packages
• DASH Management (Job Management Tool) – File compilation & management
• Job management
• Job Production Spreadsheets – Manage and maintain the companywide spreadsheet of production, work-in-process, approval stages
• Billing/Invoicing
• Office Responsibilities – TBD based on Amerestore companywide needs
• Other duties as assigned

Qualifications

• An ability to prioritize and manage expectations.
• A strong eye for detail and willing to SAY SOMETHING if you see something
• Ability to analyze data to make educated decisions for success
• An ability to work independently, as well with others
• The ability to communicate articulately and efficiently with clients and co-workers.
• Highly organized and able to handle multiple projects/tasks at one time.
• Willing to do WHATEVER IT TAKES to complete the job 100%
• Job requires dedication for a 24/7/365 position (we are an emergency service company servicing the entire country). There is a rotating on call-schedule. On call every 3 or 4 weeks.
• Valid Drivers License

Physical Demands

• The ability to fulfill any activities normally expected in a restoration/construction management, to include but not limited to
• Remaining seated for periods of time to perform computer-based work
• Participating in office environment activities
• Lifting and carrying up to 25 pounds
• Frequently required to stand, walk, work for extended periods of time

Job Requirements and Compensation

Job Requirements and specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed above are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation: $35,000.00 - $40,000.00 per year