Resource Specialist

Partner Engineering and Science Inc. PES; Phoenix (AZ); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Vacation time

Sick time

401(k) plan with company match

Job summary

Partner Engineering and Science, Inc. is seeking a full-time Resource Specialist to provide staffing support to a team of Client Managers, Project Managers, Staff Assessors and Partner Associates.

This role suits someone who coordinates schedules, manages shifting priorities, communicates with field personnel, and handles urgent situations with professionalism and urgency. The position offers a structured environment with emphasis on scheduling, project tracking in Excel, and cross-team

Qualifications

• Excellent verbal and written communication skills.
• Strong attention to detail and organization.
• Self-directed, able to work with minimal supervision.
• Ability to multi-task and prioritize based on deadlines.
• Experience scheduling or coordinating personnel and projects.
• Proficient in Microsoft Office; Excel experience required.

Responsibilities

• Coordinate and staff projects nationwide based on client scope and staffing needs.
• Communicate with assessors, project managers, and partner associates via phone, email, and internal messaging.
• Monitor staff availability, workload, and scheduling conflicts.
• Meet deadlines and client expectations with operations teams.
• Assign projects efficiently and cost-effectively.
• Maintain accurate project tracking and scheduling in Excel and internal databases.
• Respond to schedule changes and urgent requests promptly.
• Handle high-volume communication with professionalism and solutions-minded approach.

Skills

Excellent verbal and written comms

Attention to detail

Self-directed

Multi-tasking

Team player

Schedule management

MS Office proficiency

Scheduling coordination

Education

Associate or Bachelor’s degree

Tools

Excel

Microsoft Office Suite

Job description

At PARTNER, success starts with the right mindset: connection, compassion, and curiosity. Whether consulting with clients or collaborating with colleagues, these principles guide how we work. We deliver engineering, environmental, and energy consulting, plus design services across the Americas, Europe, and beyond. As a leader in Commercial Real Estate (CRE), we’re 1,600+ professionals strong in 40+ offices. Our mission is simple: create the best home for talented professionals. If you value delivering exceptional experiences through problem-solving, coordination, and a mindset of care for clients and colleagues, you’ll feel right at home. That approach has earned us recognition on ENR’s Top 500 Design Firms, Inc. 5000’s Fastest-Growing Companies, and Zweig’s Best Firms to Work For. Here, your ideas matter, your impact is real, and your work helps shape the future. Check out this role and join our team of talented professionals.

Partner Engineering and Science, Inc. is looking for a full-time Resource Specialist to provide staffing support to a team of Client Managers, Project Managers, Staff Assessors and Partner Associates. This role is ideal for someone who has experience coordinating schedules, managing changing priorities, communicating with field personnel or project teams, and handling demanding situations with professionalism and urgency.

ESSENTIAL DUTIES & TASKS

• Coordinate and staff projects nationwide based on client scope, timelines, location, and staffing needs
• Communicate with assessors, project managers, and partner associates through phone, email, and internal messaging systems
• Monitor and manage staff availability, workload, and scheduling conflicts
• Work closely with Project Managers and operations teams to meet critical deadlines and client expectations
• Assign projects in the most efficient and cost-effective manner
• Maintain accurate project tracking and scheduling records using Excel and internal databases
• Quickly respond to schedule changes, urgent requests, and last-minute adjustments
• Handle high-volume communication with professionalism and a solutions-oriented mindset

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent verbal and written communication skills
• Strong attention to detail
• Self-directed, organized, and able to work with minimal supervision
• Must be able to multi-task and prioritize projects based on deadlines and specific requirements
• Ability to work within a team environment
• Ability to adjust work schedule to meet deadlines
• Proficient in Microsoft Office Suite (Will be tested)
• Prior experience inscheduling/coordinating daily tasks for Project Managers, Regional Managers, etc.

QUALIFICATIONS

• Must be able to work in an ambiguous, complex, fast-paced environment
• Previous office or administrative experience within the construction industry strongly preferred
• Experience scheduling or coordinating personnel, field staff, inspectors, project managers, or subcontractors
• Prior experience in dispatching, logistics coordination, construction operations, or project scheduling is a plus
• Associate or bachelor’s degree preferred, but relevant experience will also be considered

COMPENSATION

Salary range: $22 to $24/hr. This is what we reasonably expect to pay for the role.

The pay scale for this role considers a wide range of factors when making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, and other business and organizational needs. Please note, the disclosed pay scale estimate has not been adjusted for the applicable geographic location where the position may be filled.

You may also be eligible to participate in a discretionary incentive bonus program which is dependent on various factors, including, but not limited to individual and organizational performance.

BENEFITS

Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.

PHYSICAL REQUIREMENTS

• Communications: Must be able to read, write and speak English fluently.
• Hearing: Adequate to perform job duties in person or over the phone.
• Speaking: Must be able to communicate clearly in person and over the phone.
• Vision: Visual acuity adequate to perform job duties, including reading information from printed sources and computer screens.
• Physical:
• Frequent bending, reaching, standing, walking, squatting and sitting, pushing and pulling exerted regularly throughout the work shift.
• Manual dexterity to operate equipment and perform manual responsibilities.
• Some lifting may be required on occasion, help will be provided if needed.

We will consider qualified applicants who have criminal histories in a manner consistent with the law.

It is Partner Engineering and Science, Inc’s (The Company) policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information including genetic information, family care status, military caregiver status, veteran status, marital status, or any other basis protected by local, state, or federal laws.

We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc. For details on what personal information we collect and the purposes for which we collect it, please visit:

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.