Resource Coordinator Medical Assistant - ENT Full time Days

Northwestern Medicine; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Northwestern Medicine in Chicago is seeking a Resource Coordinator Medical Assistant to oversee daily clinical operations and align staffing with budget constraints. The role includes directing MA work, scheduling, and coordinating supplies while maintaining strong patient care.

The position requires MA credentials or related experience, completion of certifications within 6 months, and proficient computer skills.

Qualifications

• High school diploma or GED must be provided.
• American Heart Association Basic Life Support (BLS/CPR) certification.
• Certification within 6 months of employment is required as a condition of employment.
• Strong computer skills are expected.

Responsibilities

• Coordinate the daily activities of the department and monitor operations to ensure efficient completion of tasks.
• Assist Practice Manager and Clinical Operations Coordinator with daily/monthly scheduling to ensure adequate staffing.
• Support changes to meet service goals and objectives.
• Assess staff development needs and communicate them to management.
• Order supplies and equipment using PeopleSoft requisitions.
• Provide direct patient care in the Medical Assistant role.

Skills

Staff scheduling

Coordination

Budget awareness

Communication

Education

High school diploma or GED

Tools

PeopleSoft requisitions

Job description

Description

TheResource Coordinator Medical Assistantreflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.

This position will assist in directing and overseeing the operational needs of the medical assistant staff. The clinical resource coordinator will be responsible for assigning daily duties and managing clinical schedules, inventory maintenance and ordering/purchasing to meet the needs of the clinic, and in doing so, stay in line with budgetary constraints.

Responsibilities:

• • Coordinate the daily activities of the department. Provide advice and assistance in handling special situations or problems. Monitor department operations and take appropriate action as necessary to ensure efficient and effective completion of all tasks and projects.
  • Assist Practice manager and Clinical Operations Coordinator with the scheduling of daily and monthly work for department to ensure adequate staffing levels to complete required tasks. Analyze and prioritize work.
  • Support operational changes to meet service needs, goals, and objectives.
  • Assess and communicate staff development needs to management.
  • Order supplies and equipment using PeopleSoft requisitions.
  • Provides direct patient care in the medical assistant role.

Additional Functions

• Clinical
  • Demonstrates clinical competence relevant to the Medical Assistant scope of practice.
  • Coordinate and monitor prior authorizations for medications and clinical procedures.
  • Assesses and intervenes in critical situations involving patients, staff, and visitors and consults with manager for guidance as needed.
  • Implements appropriate actions to respond to the needs of patients and their significant others.
• Leadership
  • Participates in medical assistant hiring, performance review, and mentoring /coaching of new assigned staff within the department.
  • In collaboration with the practice manager, ensure quality and productivity standards are met, manage medical assistant staff workflow, identify, and lead opportunities for improvement.
  • Resolve complex or critical situations involving medical assistant staff and customers; consult with manager and Operations Coordinator for guidance as needed (e.g., formal complaints, discipline, etc.).
  • Anticipates staffing needs for subsequent clinic days and makes necessary arrangements for coverage within the department.
  • Acts in accordance with organizational culture; understands how own work team affects others in the organization and knows when to escalation an issue, problem, or decision.
  • Contribute to routine monthly staff meetings.
• Education
  • Assesses and communicates staff development needs to manager.
  • Serves as a resource for staff.
  • Provide job orientation and staff development training for medical assistants.
  • Coordinate and participate in department’s educational, in-service, and safety training programs.
  • Develop, coordinate, present and participate in medical assistant education programs and competencies.

Qualifications

Required

• Candidate must have written proof of meeting candidate eligibility requirements for writing one of the five eligible certification exams (AAMA, AMT, NCCT, NHA, NRCMA)

Accepted documentation

• New MA Graduates within 6 months from date of graduation from an MA Program must submit: a letter from the school or a letter from the certifying body
• Non-Certified MAs or new graduates past 6 months from date of graduation from an MA program must submit: a letter from the certifying body
• Within first six months of employment, will complete one of the following certifications after up to two test attempts:
• Certified Medical Assistant (CMA) through American Association of Medical Assistants (AAMA)
• Registered Medical Assistant (RMA) through American Medical Technologists (AMT) or
• National Certified Medical Assistant (NCMA) through the National Center for Competency Testing (NCCT)
• Certified Clinical Medical Assistant (CCMA) through the National Health career Association (NHA)
• Nationally Registered Certified Medical Assistant (NRCMA) through the National Association for Health Professionals (NAHP)

All Candidates/Incumbents:

• High school diploma or GED.
• American Heart Association Accredited Basic Life Support (BLS/CPR) certification.
• Signed acknowledgement during onboarding that certification must be attained within 6months, as a condition of employment
• Strong computer skills.

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit ourBenefitssection to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position):

Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.