Resort Controller

Legacy Ventures; Dillard (GA); Presencial; USD 85.000 - 110.000; Jornada completa

Descripción de la vacante

Legacy Ventures is seeking a Controller for the Dillard House Farm Resort to oversee profitability, maintain accurate financial reporting, and ensure internal controls compliance.

The role focuses on safeguarding assets, coordinating with management, and delivering timely month-end close while supporting the corporate finance team in budgeting and forecasting.

Formación

• Exceptional customer service skills.
• Ability to perform multiple tasks in a busy environment.
• Strong teamwork and communication with staff.
• Self-starting personality with a calm demeanor.
• Proficiency in written and verbal communication; organizational skills.

Responsabilidades

• Prepare daily reports and maintain internal controls.
• Audit and reconcile cash and revenue centers.
• Process accounts payable/receivable and vendor invoices.
• Manage cash, petty cash, and bank deposits.
• Assist with month-end close and budget processes.
• Collaborate with finance and operations to improve profitability.

Conocimientos

Customer service skills

Multitasking

Teamwork

Self-starter

Written & verbal communication

Microsoft Office skills

Financial management

Strong organizational skills

Herramientas

Microsoft Office

PMS

POS

Descripción del empleo

Job Details

Job Location: Dillard House a Mountain Farm Resort - Dillard, GA 30537, Position Type: Full Time, Job Category: Hospitality - Hotel

Company Overview

Legacy Ventures’ key differentiators as a hotel owner and manager are the quality of our talent and our focus on the guest experience. We’ve built our company one team member at a time and believe our team members are the heart and soul of our business. Our superior results begin by hiring and training good people and are maintained by supporting and retaining them. We build cohesive teams and promote opportunities for advancement and leadership.

Additional Context

The Dillard House, a Farm Resort is a new addition to the Legacy Ventures portfolio and will be an exciting adventure as we build on what the Dillard family has developed since 1917. This one-of-a-kind property is nestled in the picturesque Tennessee River Valley within a two-hour drive north of Atlanta in Rabun County. It will represent tradition with authentically sourced cuisine, numerous outdoor activities and outstanding southern charm and hospitality. The Controller position will support the historic Dillard House Farm Resort finance functions. The ideal candidate will love the hospitality business and servicing others. They will have proven ability to manage a complex revenue stream.

Summary

The Controller is also responsible for focusing on profitability of the business, maintaining accurate and timely financial reporting, ensuring acceptable levels of internal controls, ensuring compliance with all federal, state and local regulation, and safeguarding owners/investors assets.

Essential Duties and Responsibilities

• Collect/Audit paperwork from all revenue centers in the resort ensuring accuracy and compliance with company internal controls and local hotel polices.
• Prepare the daily report for circulation to management and uploading to central accounting system.
• Provide daily cash and change requirements for the resort. Maintain and disperse cash from house fund safe and petty cash fund, account for all disbursements from funds and perform daily house bank count.
• Issue banks to other cashiers as needed and maintain a documented inventory of all cashier banks. Collect and count all cashier envelopes daily and research any cash variances.
• Enter cash drops from the cashier envelopes and determine depositor's overage or shortage, if any and balance to the revenue report the following: cash folio, F&B tips, and paid outs.
• Audit all outstanding banks per company Accounting Manual, reporting any shortages to the appropriate Department Head and notify management of any issues or problems.
• Prepare daily bank deposit, process bank change orders and count the General Cash bank each day and maintain an accurate record of such.
• Monitor and record all house account meals and entertainment expenses and report any non-compliance.
• Prepare reports such as petty cash reports, over and short reports, General Cashier reports, cash management reports and/or other reports as needed.
• May assist in various storeroom areas to include receiving, storing and dispersing resort goods to ensure that each department's supply needs are met in a timely and efficient manner.
• As applicable, review daily void reports from the resort's F&B POS system to ensure proper inventory control in the F&B department.
• Oversee accounts receivable to include billing, coordination of accurately applied payments and aging management.
• Process and maintain credit card/payment authorizations in accordance with company policy.
• Evaluate requests of resort guests to be granted credit/direct-bill privileges; Make recommendations to Resort Manager and corporate finance team.
• Process accounts payable invoices in accordance with company policy, system resources and timelines.
• Respond to and maintain a daily credit chargeback log in accordance with company policy.
• Obtain approvals from department heads on invoices to be paid; reconcile discrepancies with vendors; match and filing invoices and paperwork; prepare transmittal of invoices for payment by Legacy Hotel Partners, LLC.
• Process check requests and refund checks.
• Record journal entries in the accounting general ledger as needed.
• Work with corporate finance team to provide the month end reporting in a timely manner, typically three business days after the end of the month.
• Work with the resort management team and the corporate team to review, update and close the P&L statement in accordance with current policy.
• Complete monthly balance sheet reconciliations after each month-end.
• Develop annual resort budgets, monthly forecasts and other recurring financial reporting requirements of the resort.
• Assist in the accounting office with other areas as required such as handling billing inquiries on the telephone and administrative tasks.
• Assist in the maintenance of the resort checkbook.
• May complete monthly bank reconciliations after each month-end.
• May file monthly resort sales and use taxes collected from guests and due to agencies.
• Must possess good Microsoft Office skills, PMS & POS experience an asset.
• Demonstrate ability to perform multiple tasks in a busy environment and remain flexible.
• Demonstrate excellent communication skills, both written and verbal.
• Must possess excellent time management skills.
• Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the resort, cashiers, or guests for the purpose of providing or obtaining information regarding accounts, cash transactions, or cash banks.
• Interact with internal and external customers in a positive, professional and accommodating manner.
• May assist with other duties as needed.
• Self-starting personality with an even disposition to effectively communicate with guests, team members and community.
• Be familiar with and adhere to Legacy Ventures Service standards as outlined in the Blueprint and other policies / rules of conduct, to include personal appearance / grooming, attendance and safe / efficient operations.

Qualifications

1. Must have exceptional customer service skills
2. Demonstrated ability to perform multiple tasks in a busy environment and remain flexible
3. Ability to work well in a team environment
4. Must have a self-starting personality with an even disposition to effectively communicate with guests and staff
5. Possess excellent written, verbal, and organizational skills. Computer literacy and financial management is a must

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.