Resilience & Emergency Response Program Manager

Stanfordlivetickets; Palo Alto (CA); On-site; USD 140,000 - 180,000; Full time

Job summary

Stanford University’s Land, Buildings & Real Estate is seeking a Wildfire Resilience Program Manager to lead the wildfire resilience program, SRER operations, and coordination with vendors, consultants, and campus stakeholders. Onsite presence is required four or more days per week on Stanford's campus in Palo Alto.

You will develop documentation, emergency action plans, and training, while ensuring safety, environmental, and cultural sensitivities.

Qualifications

• Ability to provide tactical and strategic support to complex projects.
• Strong safety focus for Stanford community and vendors.
• Fundamental understanding of GIS and mapping tools.
• Willingness to operate forklift and refuel emergency generators; quick to learn new software.

Responsibilities

• Serve as Wildfire Resilience Program Manager and lead projects.
• Manage vendors, contracts, PO, invoices and access to properties.
• Lead meetings with internal stakeholders to drive initiatives.
• Coordinate with consultants; ensure documentation and innovation.
• Support emergency response operations and training.
• Develop emergency action plans and manage communications.
• Support facility directors communications.

Skills

Project leadership

Safety awareness

GIS proficiency

Forklift operation

Emergency generator refueling

Mass notification tools

Google Workspace

Utilities knowledge

Communication skills

Stakeholder management

Decision making

Adaptability

Tools

GIS software

Slack

Job description

Welcome to Land, Buildings & Real Estate

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy.”

Job Purpose:

To provide program management andoperational support to the Resilience and Emergency Response programs, including Wildfire Resilience, and the Safety, Resilience and Emergency Response (SRER) Director.Under minimal supervision, perform the most complex technical work in a wide range of resilience, emergency response, environmental, health, and safety disciplines to ensure a resilient work environment and to achieve compliance with the university’s resilience standards.

This role requires onsite presence 4 or more days per week.

Core Duties:

Serves as the Stanford University Wildfire Resilience Program Manager

• Accountable for completing projects as directed by the WFMP Plan and Wildfire Resilience Steering Committee. This includes vegetation management, frequent field visits, community communications, and collaboration with local fire agencies and groups.
• Provides leadership and performs work towards the completion and management of the website and annual report.
• Manages vendors, contracts, purchase orders, invoices, and access to properties.
• Holds re-occurring operations focused meetings with diverse internal stakeholders to drive initiatives forward.
• Partners with and manages consultants to ensure proper documentation, project completion, and innovation in methodologies and best practices are utilized.
• Ensures safety, environmental, biological, and cultural sensitivities are adhered to by collaborating with Stanford’s Conservation and Archaeological departments.
• Performs industry engagement and outreach, research development, and community representation of the Wildfire Resilience Program.

Resilience & Emergency Response: Operations, Planning, Logistics, & Communications

• Under general guidance from the SRER Director, serve in an essential leadership and support role in responding to emergencies virtually and/or physically to support emergency operations.
• Respond to campus and utility emergencies 24 hours a day, 7 days a week.
• Issue emergency alerts to internal customers and stakeholders.
• Manages and audits emergency response supply inventory.
• Monitors weather conditions and communicates National Weather Service Alerts.
• Supports response and resilience initiatives including emergency generator operations and management (smart fuel sensors expansion).
• Develops detailed documentation including Building Occupant Emergency Action Plans.
• Supports safety, resilience and emergency response during large events at the Stanford main campus.
• Supports the adoption of enterprise-wide business continuity software.
• Supports and executes emergency generator refueling operations
• Identifies opportunities to enhance safety and resilience; provides technical proposals identifying solutions to the Safety, Resilience and Emergency Response Steering Committee.

Coordinates Training & Tabletop Exercises

• Holds two or more tabletop exercises annually.
• Provides two or more training sessions for Everbridge authorized users (LBRE Alerts) annually.
• Provides training on Operational Basemap (GIS) usage for emergency response to all Stanford University Department Operations Centers.
• Provides training to department staff who assist in emergencies and/or are assigned a role in the Land, Building and Real Estate (LBRE) Department Operations Center.

Leads RER Documentation Efforts

• Constantly monitors operations to identify opportunities for additional documentation and record maintenance.
• Leads the Emergency Response Manual (ERM) Annual Updates

Supports Facility Director Liaison Initiatives

• Coordinates with Energy Operations and other operational groups to stay apprised of work that warrants special communications to facility directors and utility customers.
• Reviews and prepares communications to Facility Directors.
• Supports outreach and coordination with Facility Directors for Research Resilience and new initiatives.

Other duties as needed

Preferred Knowledge, Skills and Abilities:

• Ability to provide tactical and strategic support to complex projects involving multiple stakeholders.
• Ability to support a safe working environment and identify hazards during operations for the entire Stanford community and vendors.
• Fundamental understanding of Geographic Information Systems (GIS) and other mapping tools.
• Ability to learn how to operate a power industrial truck (forklift)
• Ability to learn how to refuel emergency generators
• Aptitude to quickly learn new software such as mass notification tools, GIS, building management systems, and instant messenger applications (Slack).
• Advanced computer skills and demonstrated experience with office software and email applications including shared document management software (Google Docs, Sheets and Slides)
• Knowledge, experience or background in understanding utility systems (electric, gas, thermal, steam).
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task and demonstrate flexibility in decision-making.
• Ability to take initiative, ownership of projects and build consensus amongst stakeholders.
• Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS*:

• Frequently stand, sit, use a telephone and cell phone, and other hand held tools and devices.
• Ability to work outdoors in severe weather conditions such as extreme heat, extreme cold, and poor air quality.
• Ability to safely traverse wildland areas and uneven terrain with changing elevations such as hillsides and areas of dense vegetation.
• Constantly perform desk based computer tasks.
• Occasionally kneel, crawl, climb ladders, reach/work above shoulder, twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, write by hand, sort and file paperwork or parts, operate foot and/or hand controls, carry, push, and pull objects that weigh 40 pounds or more.
• Occasionally twist/bend/stoop/squat, kneel/crawl.
• Ability to maintain a valid non-commercial California Driver’s license.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.