Residential Lease Administrator

Edgewood Properties, Inc.; Piscataway Township (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Life insurance

401(k) with company match

On-site company fitness gym

Discounts on housing and home appliances

Job summary

Edgewood Properties, Inc. in Piscataway, NJ, is seeking a Residential Lease Administrator to manage lease processes across their multifamily portfolio. This full-time position entails handling move-ins, renewals, and move-outs while ensuring compliance and accuracy in lease documentation and reporting.

The ideal candidate will have a BA/BS degree, three years of relevant experience, and strong analytical and communication skills. Competitive compensation and benefits are offered including a fitness gym and discounts on housing.

Qualifications

• Minimum of 3 years relevant work experience.
• Proficient analytical skill and ability to complete tasks accurately under time pressure.
• Positive attitude and commitment.

Responsibilities

• Handle move-ins, renewals, and move-outs for properties.
• Monitor lease expirations and generate renewal pricing.
• Assure accurate entries in RealPage and audit spreadsheets.

Skills

Analytical skills

Communication skills

Detail-oriented

Problem-solving

Education

BA/BS degree or equivalent practical experience

Tools

RealPage

Accounting software

Word processing

Spreadsheets

Job description

Since its founding in 1992, Edgewood Properties has established itself as a leading real estate development and property management company. With corporate headquarters in New Jersey, the company is on a course of growth leading to activities across the nation. Given ongoing construction and development plans, our current apartment portfolio of 6,000 plus units is expected to double in the next couple of years and rise to over 12,000 units in the next five years. Given our rapid portfolio growth, coupled with ownership's desire to develop and hold rather than sell, the timing is ideal for qualified candidates to come on‑board.

We’re currently seeking a Residential Lease Administrator for our multi‑family portfolio of properties. The candidate will work full‑time in our headquarters office located in Piscataway, NJ.

Move Ins

• Check pending tasks daily to confirm upcoming move‑ins.
• Verify that all applications are complete (as per checklist), that residents have passed screening, and that income has been calculated properly.
• Verify that all lease offers are in accordance with approved market rents and concessions memo.
• Generate lease documents for signature.
• Verify renters insurance and all other required items for all new move‑ins.
• Verify that all files are complete and accurate before they are executed and uploaded.
• Verify that all documents are scanned into RealPage.
• Double‑check all move‑in activity in RealPage including move‑in dates, lease dates, recurring charges, one‑time and recurring concessions, application fees, amenity fees, security deposits, and first‑month prorates.
• Identify pending adjustments due to any move‑in errors and make corrections.
• Keep move‑in audit spreadsheets up to date.

Renewals

• Check pending tasks daily to confirm upcoming renewals.
• Run lease expiration detail report and generate renewal pricing monthly.
• Run reports monthly for prior periods to catch and generate pricing for short‑term leases.
• Verify and email all renewal offers.
• Follow up with sites weekly regarding renewal policy and accountability.
• Update offers as necessary based upon negotiations.
• Generate lease documents for signature.
• Verify that all renewal documents—including updated income verification if necessary, updated renters’ insurance, signed leases, and addendums—have been signed and scanned into RealPage.
• Double‑check all renewal entries in RealPage including lease dates, recurring charges, one‑time and recurring concessions, amenity renewal fees, updated security deposits, and rent prorates.
• Identify pending adjustments due to any renewal errors and make corrections.
• Keep renewal audit spreadsheets up to date.

Move Outs

• Mail out all final account statements for former residents (prepare labels, stuff envelopes, post office runs).
• Enter information into the former resident debt spreadsheets for Legal.
• Update activity with tracking info in RealPage.
• Update activity with tracking info in RealPage for refunds.

Reporting

• Follow up with site offices and keep 30‑60‑90 report updated.

Accounts Receivable

• Assist the Accounts Receivable team with ledger reconciliations pertaining to move‑in fees, renewal fees, including short‑term premiums, etc.
• Proficient analytical skill, ability to investigate and problem‑solve.
• Proficient communication and interpersonal skills, including written, verbal, and listening skills.
• Ability to use accounting software, word processing, spreadsheets, and related software applications.
• Detail oriented and ability to complete tasks accurately under time pressure.
• Positive attitude and commitment.

Previous Experience Desired

• Minimum of 3 years relevant work experience.

Education Desired

• BA/BS degree or equivalent practical experience.

In return, we offer competitive compensation, along with comprehensive benefits, including medical, dental, and vision benefits, life insurance, a 401(k) with company match, and a corporate team environment with opportunity for advancement. Also included are an on‑site company fitness gym and discounts on housing and home appliances.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.