Residency Program Manager - Family Medicine

Middlesex Health; Middletown (CT); On-site; USD 55,000 - 83,000; Full time

Job summary

Middlesex Health in Connecticut seeks a Medical Residency Program Manager to administer the Family Medicine residency program, ensuring compliance with ACGME and ABFM. The role coordinates between faculty, attending physicians, residents, medical students, and regulatory bodies.

The position involves extensive scheduling, recruitment, credentialing, evaluations, and administrative policy development to support a high-quality residency experience.

Qualifications

• Bachelor's degree required.
• Strong organizational skills.
• Ability to independently prioritize and manage multiple tasks.
• Excellent written and verbal communication abilities.
• Ability to adapt to changing environments.
• Professionalism and integrity in handling confidential information.
• Willingness to travel.

Responsibilities

• Oversee day-to-day management of the Family Medicine residency program.
• Coordinate faculty, residents, and students with external institutions.
• Develop and monitor schedules, on-call rotations, and recruitment processes.
• Ensure compliance with ACGME, ABFM, and state regulations.
• Manage budget, training, and program evaluations.

Skills

Exceptional organizational skills

Ability to independently prioritize

Critical thinking

Excellent written and verbal comms

Adaptability

Initiative

Professionalism

Confidentiality

Travel flexibility

Education

Bachelor's Degree

Job description

• Department: Family Medicine Residency Program
• Hours: 40 hours per week
• Shift: Shift 1, Days

Job Summary

The Medical Residency Program Manager is responsible for the administration of day-to-day operations of the Family Medicine residency program ensuring compliance with the requirements of the Accreditation Council of Graduate Medical Education and American Board of Family Medicine. The Graduate Medical Education Manager acts as the central coordinator between faculty, attending physicians, residents, medical students, the residency program clinical practice, other institutional departments, and regulatory authorities.

Position Duties and Responsibilities

• Time Allocation: Administrative tasks (80%), Staff training and supervision (20%)
• Create and update faculty, resident and nurse practitioner schedules
• Coordinate resident and faculty on call schedules with Chief Residents
• Resident recruitment - ERAS, Applicant screening, Interviews, Ranking process
• Faculty recruitment - Advertising, Applicant screening, Interviews
• Credentialing of residents at participating institutions - Yale 2 ,UConn, CCMC, Planned Parenthood, CHC, Other outside rotations as needed
• Maintain Program Letters of Agreement
• Resident and Faculty evaluation: MyEvaluations database, Report distribution
• Update and ensure accuracy of national electronic databases - ABFM, AAFP, GME Census, AAMC Frieda, ACGME WebADS, NRMP
• ACGME Accreditation o Graduate Medical Education Committee
• Annual Program and Institutional Evaluations - WebADS updates, Program Letters of Agreement with participating institutions, Accreditation site visits
• ABFM - In-training examination, Resident and graduate certification
• Budgetary management - Development, Monthly monitoring, Accounts payable
• Staff supervision, Resident onboarding, New Resident Orientation, Graduation and other residency program activities
• Work collaboratively with Practice Managers in areas of educational and clinical intersection
• Maintain Notary Public standing and provide notary services to the department
• Ensure resident and faculty compliance with institutional training requirements
• Regulatory compliance - Institutional, ACGME, ABFM, Connecticut State Department of Health, Joint Commission, OSHA , Labor laws
• Development, revision, and implementation of administrative policies and procedures
• Collaboration with health system management community, Monthly health system management meeting, Practice representative on health system committees Adheres to all Core Values (Compassion, Pursue Excellence, Cooperation and Collaboration, Upholds Honesty, and Supports Innovation). Adheres to all Absolutes (Privacy and Confidentiality, Professional Appearance, and Responsibility and Commitment). Other job related duties as assigned.

Minimum Qualifications

• Bachelor's Degree
• Exceptional organizational skills
• Ability to independently prioritize work
• Critical thinking skills
• Excellent written and verbal communication skills
• Ability to adapt to new and or changing situations
• Initiative
• Professionalism
• Consistent adherence to the tenets of confidentiality
• Ability to travel

Preferred Qualifications

Please note: Benefit offerings and eligibility may vary based on employment status (e.g., full-time, part-time, or per diem roles).

• Competitive benefits package
• Continuing Education assistance
• Tuition reimbursement
• Long-term Disability
• Family medical leave

Note: The compensation range(s) above are a good-faith representation of the base pay rates for all positions at a given grade across the organization. Typically, a new hire can expect a starting pay rate somewhere in the lower part of the range. Actual pay rates may vary by position and will be determined based on the candidate’s relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly values for both non-exempt and exempt roles.

About Middlesex Health

The Smarter Choice for your Career!

Come join one of Connecticut’s Top Workplaces, and a Magnet designated organization! At Middlesex Health, we have a unique combination of award-winning talent, world-class technology, and patient-first care that's making health care better. Through our affiliation with the Mayo Clinic Care Network, Middlesex Health has access to the most advanced medical knowledge and research available.