Residency Program Coordinator -Emergency Medicine

Advocate Health; High Point (NC); On-site; USD 39,000 - 59,000; Full time

Benefits offered by this job

Paid time off

Health benefits

Flexible Spending Accounts

Family benefits

Retirement plan with employer match

Educational Assistance Program

Job summary

Advocate Health in High Point, NC seeks a full-time residency program administrator to manage daily operations of a Medical Center residency program and support the program director.

You will coordinate recruitment, orientation, and graduation processes, ensure ACGME compliance, and maintain records for accreditation, budget, and HR activities across residents and fellows. This in-person role requires strong communication and organizational skills.

Qualifications

• Bachelor’s degree with one year experience in the field or related area; or, an equivalent combination of education and experience required.

Responsibilities

• Manages daily operations of a Medical Center residency program. Serves as liaison for program trainees and ongoing activities.
• Provides administrative support to program director and residents including program policies and procedures.
• Understands ACGME requirements and analyzes possible changes.
• Coordinates completion of PIF for ACGME site review and GME program review; maintains accreditation records.
• Coordinates recruitment, orientation, and graduation processes in the residency/fellowship program; handles ERAS and NRMP/San Francisco Match submissions.
• May conduct resident orientations and oversee resident rotation schedules.
• Develops and maintains current resident/alumni educational records.
• Conducts annual compliance training and evaluates residency performance as required by ACGME.
• Coordinates HR activities including promotions, verifications, vacations, leaves; initiates contracts for residents.
• Schedules and participates in educational conferences and committee meetings.
• Monitors and reconciles residency program budget.
• Serves as contact for planning committees.

Skills

Communication skills

Organizational skills

Prioritize work independently

Problem-solving

Goal-setting

Knowledge of medical terminology

Familiar with program processes

Education

Bachelor’s degree with 1 year experience

Job description

Department:

04100 WFBMG University Group Practice: High Point Main - Emergency Medicine

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Monday-Friday

In person

Pay Range:

$28.55 - $42.85

EDUCATION/EXPERIENCE:

Bachelor’s degree with one year experience in the field or related area; or, an equivalent combination of education and experience required.

LICENSURE, CERTIFICATION, and/or REGISTRATION:

N/A

ESSENTIAL FUNCTIONS:

• Manages daily operations of a Medical Center residency program. Assists program director by serving as a liaison for the program trainees and ongoing program activities.

• Provides administrative support to program director and residents including program policies and procedures. Represents program director in meetings and other administrative affairs as needed.

• Understands the Accreditation Council for Graduate Medical Education (ACGME) requirements for program requirements. Analyzes and suggests specific changes and modifications.

• Coordinates completion of Program Information Form (PIF) for ACGME site review and Internal Graduate Medical Education (GME) Program Review. Prepares and maintains program records for program accreditation.

• Coordinates the recruitment, orientation, and graduation processes in the residency/fellowship training program. This includes the interview process, ranking, and post-match administration. Utilizes the Electronic Resident Application Service (ERAS) process and submits rank list to National Resident Matching Program (NRMP) and/or San Francisco Match.

• May be required to conduct resident orientations, provide Medical Center process training, and oversee or coordinate resident rotation schedules.

• Develops and maintains current resident and alumni educational records.

• Conducts annual compliance training for all residents and maintains records. Administers educational and residency performance evaluations as required by ACGME.

• Coordinates various human resources activities, including resident promotions, training verifications, vacation, sick leave, and leave of absence documentation. Initiates contracts and necessary documentation to Medical Staff office for incoming and outgoing residents.

• Schedules, coordinates, and participates in educational conferences and committee meetings.

• Monitors and reconciles residency program budget.

• Serves as contact for various planning committees.

• SKILLS/QUALIFICATIONS:

• Solid oral and written communication skills

• Superior organizational skills

• Ability to prioritize work independently and meet important deadlines

• Problem-solving and decision-making skills

• Goal-setting and long-range planning

• Knowledge of medical terminology

• Familiar with a variety of programs concepts, practices, and procedures

WORK ENVIRONMENT: Clean, comfortable office environment

PHYSICAL REQUIREMENTS: Activity X Standing X Walking X Sitting X Bending X Reaching with arms X Finger and hand dexterity X Talking X Hearing X Seeing Lifting, carrying, pushing and or pulling: X 20 lbs. maximum X 50 lbs. maximum X 100 lbs. maximum

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate’s job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.