Residency/Fellowship Program Coordinator 2

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Stanford University School of Medicine is seeking a Residency/Fellowship Program Coordinator 2 to manage, administer and support the operations of residency/clinical fellowship programs, potentially across multiple subspecialties. You will establish program activities, prioritize tasks, and ensure deadlines are communicated and met.

You will independently manage daily operations, coordinate recruitment, onboarding and offboarding, maintain accreditation compliance (ACGME), and oversee

Qualifications

• Independently manage day-to-day activities of residency/fellowship programs.
• Coordinate recruitment, onboarding and offboarding processes.
• Maintain compliance with accreditation requirements (ACGME).
• Manage program evaluations, rotation schedules and credentialing.

Responsibilities

• Independently implement, administer and evaluate day-to-day activities of residency/fellowship programs, ensuring compliance and follow-up.
• Act as key contact for interpreting and applying program policies and guidelines, including exceptions.
• Coordinate annual recruitment, onboarding and offboarding, schedule interviews and summarize feedback for decisions.
• Support residency/fellowship and faculty evaluations, presenting analyses to leadership.
• Develop and maintain resident rotation, vacation and leave schedules per accreditation requirements.
• Liaise with hospitals and internal departments to manage rotations, affiliations and agreements.

Job description

Job DescriptionStanford University is seeking a Residency/Fellowship Program Coordinator 2, to manage, administer and support the operations of the residency/clinical fellowship program(s), which may include multiple subspecialties. Establish program activities, prioritize program-related tasks and ensure that important deadlines are communicated and met.

Job DescriptionStanford University is seeking a Residency/Fellowship Program Coordinator 2, to manage, administer and support the operations of the residency/clinical fellowship program(s), which may include multiple subspecialties. Establish program activities, prioritize program-related tasks and ensure that important deadlines are communicated and met. About The Department Of Pathology The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment, and basic understanding of the human disease. This is done through discovery (research), education, and clinical care. You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference and participate in human advancements. Our culture is fast-paced, energetic, and growing all of the time. We offer a variety of benefits beyond traditional medical, dental, retirement, and savings options:

• Events and program for children, sports camps, tuition options
• World-class intellectual stimulation through learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty
• Work/life and family-friendly policies and reimbursement
• Participation in Stanford’s social responsibility and sustainable programs for a better world
• A vibrant university culture that values the uniqueness of each individual

We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world. For more information about the department visit http://pathology.stanford.edu/ About The PositionAs an Residency/Fellowship Program Coordinator 2 in the Department of Pathology at Stanford University, you will independently manage and support the daily operations of one or more residency or clinical fellowship programs, which may include multiple subspecialties. You will coordinate recruitment, onboarding, and off boarding processes, maintain compliance with accreditation requirements (such as ACGME), and manage program evaluations, rotation schedules, and credentialing. You will serve as the primary liaison for faculty, residents, hospitals, and internal departments, interpreting policies and resolving issues as needed. You will also assist with event planning, budget monitoring, and preparation for accreditation site visits. Success in this role requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities and navigate complex institutional requirements. Duties Include

• Independently implement, administer and evaluate day-to-day activities of residency/clinical fellowship program(s) by identifying and executing responsibilities, making recommendations that impact policies, programs and standards, and ensuring compliance and follow-up, as needed.
• Act as key contact for the program to interpret and apply complex policies, procedures and program guidelines (such as those from ACGME – Accreditation Council for Graduate Medical Education). Review exceptions to policies to determine if exceptions are allowable. Identify, troubleshoot and report compliance issues and assist in correcting situations.
• Initiate and manage the annual recruitment, onboarding and offboarding processes, including coordinating all interviews and collecting feedback on applicants. Summarize ratings and provide recommendations to program director and selection committee.
• Participate in ranking meetings and provide feedback on strengths/suitability of applicants. Communicate requirements to newly matched residents. Administer appointments to the hospitals/university.
• Manage the residency/clinical fellowship and faculty evaluation process by establishing and executing project plans, timelines, and objectives. Present analysis of programs and evaluations.
• Develop, distribute, maintain and analyze the resident rotation, vacation and leave schedules based on accreditation requirements with oversight of Program Director.
• Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals and objectives for each level of training. Ensure interns are credentialed before starting any rotation.
• Act as a liaison and advocate in support of residents and hospital administration. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations. Manage the goals and objectives for fellows’ rotations