Residency/Fellowship Prog Coord

Beth Israel Lahey Health; United States; On-site; USD 58,000 - 78,000; Full time

Job summary

Beth Israel Lahey Health seeks a Residency Fellowship Program Coordinator to be the main contact for the residency program and to support compliance with ACGME requirements. You will work as part of the Education Office to understand all education programs.

Responsibilities include coordinating recruitment, handling documentation (licenses, visas, credentialing), maintaining trainee records, data collection, and scheduling rotations.

Qualifications

• High School diploma or GED required; Bachelor’s degree preferred.
• 1-3 years related work experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access) and other web-based applications.
• May produce complex documents, perform analysis and maintain databases.

Responsibilities

• Provides administrative support and coordinates the training program.
• Works with Program Directors to maintain and prepare materials, interviews, selections, orientations, and evaluations processes.
• Coordinate compliance requirements and update program material.
• Coordinate recruitment process and facilitate application/interview selection.
• Process documentation including licenses, visas and credentialing.
• Maintain trainee records and ensure data accuracy in program databases.
• Coordinate orientations and schedule meetings, functions and special events.
• Coordinate the evaluation system to collect data and provide timely feedback.
• Serve as liaison between area hospitals for affiliation agreements.
• Assist with manuals and websites, and liaise with IS for system accessibility.
• Compile program documentation and statistics.
• Develop, communicate, and revise schedules for rotations.

Skills

Written Communications

Oral Communications

Customer Service

Teamwork

Knowledge

Education

High School diploma or GED

Bachelor’s degree

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Access)

Job description

When you join the growing BILH team, you’re not just taking a job, you’re making a difference in people’s lives. The Residency Fellowship Program Coordinator acts as the main point of contact for the residency program. The Program Coordinator supports the residency program in maintaining compliance with all ACGME Program requirements and will work as a team member of the Education Office to gain an understanding of all education programs.

Job Description: Essential Responsibilities:

• Provides administrative support and coordinates the training program.
• Works with Program Directors to maintain and prepare materials, interviews, selections, orientations, and evaluations processes.
• Understands and applies institutional program guidelines to coordinate compliance requirements and update program material.
• Coordinates all aspects of the recruitment process and facilitates application/interview selection process.
• Processes all required documentation including licenses, visas and credentialing.
• Maintains record on all trainees in accordance with established requirements.
• Oversees data collection and ensures the accuracy of program databases.
• Coordinates orientations and schedules meetings, functions and special events throughout the year.
• Coordinates the evaluation system to collect data and organize timely feedback.
• Coordinates affiliation agreements related to training programs and serves as a liaison between area hospitals.
• Assists with production of manuals and websites.
• Assists with changes and improvements to current technical tools and liaisons with IS to ensure the systems are accessible to users.
• Compiles all program documentation and appropriate statistical data.
• Develops, communicates, and revises schedules for rotations.

Required Qualifications:

• High School diploma or GED required; Bachelor’s degree preferred.
• 1-3 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.
• May produce complex documents, perform analysis and maintain databases.

Competencies:

• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate basic knowledge of fundamental concepts, practices and procedures with the ability to use them in routine situations. Specialized knowledge not required.
• Teamwork: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range:

$58,011.00 USD - $78,075.00 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients’ lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs. Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you’re busy caring for and supporting our patients, we take care of you.