Residency Coordinator

Socket.dev; Orlando (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

Orlando Health is seeking an Administrative Coordinator to ensure continuity of records during transitions from prospective resident to appointed resident. The role supports residency program operations, maintains confidentiality, and coordinates schedules and communications with departments and faculty.

Requires a high school diploma and at least two years of clerical experience; strong MS Office skills are preferred.

Qualifications

• High School diploma or equivalent.
• Two years clerical or secretarial experience.
• Proficiency in MS Office (Word, Excel, PowerPoint) preferred.

Responsibilities

• Maintains confidentiality of all records and information obtained.
• Assists in preparing manuscripts, abstracts and other materials for publication or presentation.
• Maintains and tracks schedules, correspondence and reports for the residency program.

Skills

Clerical experience

Administrative support

Education

High School diploma

Tools

Microsoft Word

Excel

PowerPoint

Access

Job description

Position Summary

At Orlando Health, we are ordinary people with extraordinary individuality, working together to bring help, healing and hope to those we serve. By daily embodying our over 100-year legacy, we reinforce our reputation as a trusted and respected healthcare organization that delivers professional and compassionate care to our patients, families and communities. Through our award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities, our 27,000+ team members serve communities that span Florida’s east to west coasts and beyond.

ORLANDO HEALTH - BENEFITS & PERKS:

All Inclusive Benefits (start day one)

• Student loan repayment, tuition reimbursement, FREE college education programs, retirement savings, paid paternity leave, fertility benefits, back up elder and childcare, pet insurance, PTO/Holidays, and more for full time and part time employees.

Forbes Recognizes Orlando Health as a Best-In-State Employer

• Forbes has named Orlando Health as one of America's Best-In-State Employers for 2024. Orlando Health is the top healthcare organization in the Metro Orlando area to make the prestigious list. "We are proud to be named once again as a best place to work," said Karen Frenier, VP (HR). "This achievement reflects our positive culture and efforts to ensure that all team members feel respected, supported and valued.

Employee-centric

• Orlando Health has been selected as one of the “Best Places to Work in Healthcare” by Modern Healthcare.

Position Summary:

Provides continuity of records in transition from prospective resident to appointed resident and ensures accuracy of information maintained during tenure.

Responsibilities

Essential Functions:

• Maintains confidentiality of all records and information obtained.
• Participates in the preparation of manuscripts, abstracts and other materials for publication or presentation.
• Assists Senior Residency Coordinator in maintaining and tracking statistical surveys to be used in various reporting mechanisms including the AMA/FRIEDA annual surveys.
• Composes and prepares correspondence and various reports, prioritizing appropriately.
• Prepares and distributes call schedules to resident staff, faculty, and pertinent hospital departments.
• Demonstrates working knowledge of residency program, including resident match program.
• Tracks and assures compliance with required certifications.
• Schedules residents, fellows and faculty for any re-certifications in BLS/ACLS, ATLS and PALS/NRP.
• Appropriately represents the department to the public and outside agencies in matters of administrative consequence.
• Coordinates conference travel to include airfare, registration, hotel accommodations and reimbursements to physicians.
• Develops working knowledge of ERAS database regarding applications, evaluations and scoring.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions:

• Screens telephone calls and visitors in a timely, courteous and appropriate manner.
• Maintains an accurate inventory of office supplies, forms, maintains equipment.
• Adjusts support to accommodate changing priority needs.
• Assists Senior Residency Coordinator with medical students and physician assistants rotating through the department to include badge, parking, pager, call schedules and academic schedules.
• Demonstrates tact and diplomacy, and maintains confidentiality.
• Seeks professional growth pro-actively by seeking out opportunities for career development.
• Cognizant of improving quality of service in a cost-containment environment.
• Willing to participate on various hospital committees.
• Develops process to improve efficiency by designing standardized formats for routine correspondence.
• Supports department faculty, residents, fellows and staff as needed.
• Photocopies and distributes Journal Club articles to residents and faculty in a timely fashion.
• Tracks periodicals and books for medical libraries.
• Coordination of rotation specific curriculum to include goals and objectives and pre & post exams.
• Implements systems of faculty, resident and rotation evaluations per RRC guidelines.
• Provides administrative support for resident staff per RRC guidelines to include lecture preparation, Curriculum Vitae, post graduate employment and pre-credentialing and verification.
• Coordination of RRC required didactic lecture series.
• Generates and maintains IRB protocol documentation.

Qualifications

Education/Training:

High School diploma or equivalent. Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

Experience:

Two (2) years clerical or secretarial experience.