Residency Coordinator

University-of-California,-Irvin; Fullerton (CA); On-site; USD 65,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Retirement savings plans

Discounts and perks

Job summary

UC Irvine's Department of Emergency Medicine Residency Program seeks a Residency Coordinator to manage administrative aspects, rotate trainee schedules, run online evaluations, and support recruitment and orientation. Under supervision, you will ensure compliance with ACGME and GME requirements, maintain budgets and department webpages, and handle day-to-day operations.

The role requires strong organizational skills, attention to detail, and ability to work with diverse teams.

Qualifications

• Knowledge of department, organization, HR and university policies and processes.
• Awareness of health professions education industry, administrative analysis and operations research.
• Familiar with program requirements and curriculum.

Responsibilities

• Coordinate trainee rotations to optimize educational experiences.
• Manage and administer online evaluation systems.
• Serve as primary contact for logistical and programmatic support.
• Ensure activities comply with ACGME and GME requirements.
• Maintain residency program budget and webpages.
• Facilitate annual recruitment, orientation for new trainees, and other admin duties.

Skills

Policy knowledge

Regulatory knowledge

Healthcare education

Program management

Communication skills

Problem solving

Organizational skills

Deadline management

Team collaboration

Education

Bachelor's degree in related area

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

UCI's Department of Emergency Medicine is committed to advancing clinical care, education and research to help patients with diverse emergency conditions. We offer patient-centered care, apply cutting edge skills to combat serious illness and injury. In addition, our physicians conduct innovative research aimed at preventing injury and disease.

Your Role on the Team

Under the general direction of the Education Manager, the Program Director, and the Associate/Assistant Program Directors of the UCI Department of Emergency Medicine Residency Program, the Residency Coordinator assumes responsibility for all administrative aspects of the program. In this role, the coordinator’s duties include, but are not limited to, coordinating trainee rotations to optimize educational experiences, managing and administering online evaluation systems, and serving as the primary contact person for logistical and programmatic support. Additionally, the coordinator ensures that all program activities are organized and documented in compliance with American College of Graduate Medical Education (ACGME) and UCI Graduate Medical Education (GME) Department requirements. Working under supervision, the coordinator maintains the residency program budget and department’s residency webpages, in addition to facilitating the annual recruitment process, orientation activities for new trainees, and other broad administrative duties required to support the program’s overall daily operations.

What It Takes to be Successful

Required

• Knowledge of department, organization, HR and university policies and processes.
• Current knowledge of relevant industry federal, state and local laws and regulations including national accrediting organizations and state and federal licensing and regulatory offices.
• Knowledge of the health professions education industry, administrative analysis and operations research.
• Knowledge of assigned program requirements and curriculum.
• Demonstrated ability to prioritize effectively to meet deadlines in a complex, challenging environment.
• Ability to share knowledge with team members in an efficient and effective manner.
• Skills to evaluate issues and identify solutions within defined procedures and policies.
• Demonstrated ability to solve problems and suggest solutions through critical thinking process.
• Effective oral and written communication skills with technical writing skills sufficient to compose a variety of scientific documents, reports, budgets and justifications which are clear, concise, logical and display syntax and grammar.
• Ability to act independently with demonstrated problem-solving skills, multi-task and to follow through on assignments with minimal direction.
• Excellent organizational skills, analytical, and demonstrated attention to detail.
• Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.
• Ability to confirm and adjust to last minute schedule changes.
• Bachelor's degree in related area and / or equivalent experience / training
• 1-2 years of related work experience

Special Conditions

• May require work outside of normal business hours.
• May require travel to other locations as designated by Department Leadership.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824‑0500 or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization