Research Programs Associate

Stanford University; Stanford (CA); Hybrid; Full time

Job summary

Stanford University is seeking a Research Programs Associate for the King Center on Global Development. This hybrid role involves managing research funding programs, ensuring compliance with university policies, and coordinating logistics for student and faculty initiatives aimed at alleviating global poverty. Candidates should possess strong organizational skills, proficiency in Excel, and prior administrative experience.

Benefits

Tuition reimbursement

Retirement plans

Generous time-off

Health care benefits

Qualifications

• Three years of administrative experience or equivalent education.
• Ability to operate office applications and accounting systems.
• Experience with financial transactions and maintaining documentation.

Responsibilities

• Manage research funding programs for graduate students and faculty.
• Coordinate program logistics and communication.
• Handle financial operations and documentation for funding.

Skills

Strong Excel/Google spreadsheet skills

Communication skills

Knowledge of basic accounting procedures

Education

High school diploma

Tools

Oracle Financials

Smartsheet

Job description

This position has been deemed critical by the Vice Provost and Dean of Research and is exempt from the hiring freeze.

SCHOOL/UNIT DESCRIPTION:

The Stanford King Center on Global Development is a Stanford University research center working to improve the lives of the world's poor. Operating under the Stanford Institute for Economic Policy Research (SIEPR), the Stanford King Center catalyzes Stanford's distinctive strengths in global poverty and development research to turn path-breaking research into real-world results. To this end, the King Center supports research initiatives that unite Stanford faculty working on different areas of international development, including big data for development, governance and service delivery in Africa, conflict and polarization, and global productivity and economic growth. The King Center provides hands-on research and experiential learning opportunities for students eager to explore the challenges and opportunities of the developing world, and funds original student research. The center aims to help shape policy and practice by sharing insights from center-supported research. The center disseminates research by its affiliated scholars through events, digital media and policy notes and works to fosterdiscussions about successes and challenges in poverty alleviation and global development.

POSITION SUMMARY:

The Stanford King Center on Global Development seeks a Research Programs Associate to manage and coordinate the administration of our research funding programs for graduate students, postdoctoral fellows, and faculty. In this role, you will be the point person for our Graduate Student Research Funding and fellowship programs. You will also handle the financial operations related to these programs, including processing student stipends, processing contracts via Oracle Financials, and maintaining accurate tracking and documentation of information for King Center program funding. You will also update our website with new opportunities, maintain program tracking spreadsheets, review and update program documentation and forms, and collate data for the center’s annual report and grant proposals.

Under the general supervision of the Program Manager, you will also work closely with King Center staff and funding recipients. You will coordinate with various team members to ensure a smooth flow of funding disbursement and recipient tracking using Stanford systems and internal programs. We are looking for someone who can learn new systems and keep current with Stanford policies and procedures. Strong Excel/Google spreadsheet and communication skills are required; previous experience with Oracle Financials and/or Smartsheet is a plus.

Bring your talent and passion to our team and join us in supporting research on critical issues to alleviate global poverty and training the next generation of leaders in global development.

CORE DUTIES:

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma and three years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information to internal audiences and client groups.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push, and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop, and squat.
• Rarely stand, walk, reach, or work above shoulders and use a telephone.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

This is a full-time, hybrid position with the expectation of working on-site at least 4 days a week.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .

Onsite/Hybrid:

The expected pay range for this position is $31.79 to $38.40 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Dean of Research, Stanford, California, United States

Dean of Research, Stanford, California, United States

Dean of Research, Stanford, California, United States