Research Program Support Specialist

U.S. DEPARTMENT OF AGRICULTURE; Brookings (SD); On-site; USD 42,000 - 56,000; Full time

Job summary

The U.S. Department of Agriculture in Brookings, SD is seeking an Administrative Support Specialist to coordinate daily operations across ARS fields in Brookings and Grand Forks.

The role emphasizes records management, budgeting support, travel processing, procurement, HR actions, and research documentation. You will work with automated workflow tools, maintain project files, assist researchers with documentation deadlines, and ensure timely completion of administrative tasks across multiple

Qualifications

• Experience coordinating daily operations and administrative tasks.
• Familiarity with automated workflow tools.

Responsibilities

• Coordinate project coordination, travel documentation, budget tracking, procurement, agreements, and HR-related tasks using automated workflow tools.
• Assist in developing annual resource or financial plans by compiling routine financial data and preparing reports.
• Compile personnel, financial, and resource data for annual reporting requirements.
• Process administrative transactions in automated business or office systems.
• Prepare travel authorizations and vouchers using automated travel management systems.
• Serve as principal timekeeper to the work unit, reviewing time and attendance logs for accuracy.
• Coordinate research documentation and maintain project files using electronic systems.
• Notify researchers of deadlines, updates, and required submissions.
• Advise on procedural/documentation requirements for research plans, progress reports, manuscripts, travel, grants, and agreements.
• Maintain calendars, leave schedules, and electronic documents; produce documents with correct spelling/grammar.

Skills

Administrative support

Record keeping

Budgeting support

Travel processing

Job description

The U.S. Department of Agriculture in Brookings, SD is seeking an Administrative Support Specialist to coordinate daily operations across ARS fields in Brookings and Grand Forks.

The role emphasizes records management, budgeting support, travel processing, procurement, HR actions, and research documentation. You will work with automated workflow tools, maintain project files, assist researchers with documentation deadlines, and ensure timely completion of administrative tasks across multiple