Research Program Manager I - Department of Medicine

Medical College of Wisconsin; Wauwatosa (WI); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Paid parental leave

Employee & Family Assistance Program

Job summary

The Medical College of Wisconsin is seeking a seasoned clinical research program manager to lead a department-wide program in Wisconsin. You will oversee daily operations, mentor staff, manage trial budgets, activate studies, and report on timelines, enrollment, and compliance across platforms such as OnCore, eBridge, and Florence.

Work under the Program Manager II, Vice Chair for Clinical Research, or Executive Administrator, driving strategy, removing barriers, and fostering a culture of

Qualifications

• Bachelor’s degree required; experience may be substituted on a 1:1 basis.
• 6+ years of relevant experience in clinical research or program management.
• Certified in Clinical Research preferred (ACRP or SoCRAP).
• Strong knowledge of regulatory requirements (ICH-GCP, FDA, IRB).
• Experience with research platforms and data-driven reporting.

Responsibilities

• Manage department-wide clinical research program activities.
• Oversee daily operations of research staff and trial support.
• Provide direction and mentorship to ensure alignment with priorities.
• Track program timelines and deliverables; monitor budgets and resources.
• Develop materials, guidelines, forms, and reports for the program.
• Coordinate meetings, site visits, and events; support staff training.

Skills

Project management

Regulatory knowledge

Clinical trial operations

Leadership

Data analytics

Communication

Education

Bachelor's degree

Certified in Clinical Research (ACRP or SoCRAP)

Tools

OnCore

eBridge

Florence

Job description

SummaryWork independently, under the direction of the Program Manager II, Vice Chair for Clinical Research, or Executive Administrator to manage the activities of a department-wide clinical research program. Oversee daily operations of research staff and engage in trial support as needed. Provide clear direction, mentorship, and operational guidance to research staff to ensure alignment with institutional research priorities and CTO program goals and operating model. This includes setting expectations, communicating strategic objectives, supporting decision‑making, and proactively removing barriers to progress. Promote a culture of accountability, collaboration, and continuous improvement by offering regular feedback, facilitating skill development, and fostering open communication across the team.Primary ResponsibilitiesMaintain program timelines including tracking deadlines for program deliverables.Management of trial budgets and staff effort. Schedule people and assess resources.Assist with staff recruitment and training of staff & facultyCoordinate the development of program materials including educational materials, guidelines, processes, forms, and reports.Oversee the collection, analysis, and dissemination of program data. Develop, implement, and maintain databases and files. Produce regular reports on activation timelines, enrollment, financial performance, and compliance for program stakeholders.Develop, implement, and maintain databases and files related to the program.Organize internal and external meetings, site visits, and special events.Participate in training for programs participants. Serve as content expert for institutional regulatory platforms (i.e., OnCore, eBridge, Florence)Ensure program data and progress are reported to program stakeholders.Ensure compliance with regulatory and institutional policies, including research platforms. Train and support staff on systems and processesParticipate in the development of program resources through literature searches, contact with outside programs, and review of funding opportunities.Participate in appropriate committees relevant to the advancement of the program and the profession or area of research.Serve as a liaison to institutional partners. Communicate institutional changes to investigators and staff and suporrt adoption.Other duties as assigned.Knowledge – Skills – AbilitiesKnowledge of technical, business, consultation, project management, and cultural awareness.Working knowledge of clinical trial operations, activation, and regulatory requirements (e.g., ICH-GCP, FDA and IRB requirements)Proficiency with clinical trial management systems and data-driven reportingChange Leadership; ability to guide teams through new systems and standardized processesCustomer focus, building trust, communication, critical thinking, and influencing skillsQualificationsAppropriate experience may be substituted for education on an equivalent basis.Minimum Required Education: Bachelor’s degreeMinimum Required Experience: 6 yearsPreferred Certification/Licensure(s): Certified in Clinical Research through ACRP or SoCRAPreferred Experience:Clinical trials management, including ability to manage complex study portfoliosStudy activation experience, including budget and regulatory start-upRegulatory knowledge / compliance oversightLeadership / Team developmentStaff training, onboarding, educationProblem solving / conflict resolutionFamiliarity with reserach platforms e.g., OnCore, Florence, TrialConnXStrong trial budget managementPhysical RequirementsWork requires occasionally lifting moderate weight materials, standing, or walking continuously.Work EnvironmentOccasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.Sensory AcuityAbility to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.#LI-AC1Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeaveEmployee & Family Assistance Program (EFAP)Pet InsuranceOn campus Fitness Facility, offering onsite classesAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a brief overview of our benefits see: Benefits OverviewFor a full list of positions see: MCW CareersAt MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.