Research Operations Supervisor: Assets & Equipment

Lundquist Institute for Biomedical Innovation at Harbor-UCLA; Torrance (CA); On-site; USD 47,000 - 52,000; Full time

Job summary

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center in Torrance, CA seeks an Operations Supervisor to lead daily facilities operations and oversight of asset and document management. The role emphasizes staff coaching, workflow standards, and collaboration with leadership to meet departmental goals.

You will supervise equipment monitoring, maintain temperature-controlled storage, coordinate vendors, and ensure compliance with regulatory policies while driving process

Qualifications

• Bachelor's degree in business administration, PM, healthcare administration, facilities management, or related field.
• Master's degree preferred in the same fields.
• Facilities Management Course with a certificate (minimum 30 hours in last 12 months).

Responsibilities

• Provides direct leadership, coaching, and performance management for operational staff.
• Assists leadership in implementing departmental goals, monitoring performance metrics, and maintaining workflow standards.
• Oversees asset management, research equipment support, document management, and support operations activities.
• Oversees assigned staff, monitors workflow, assists with process improvements, and supports departmental goals and service delivery.
• Coordinate asset lifecycle activities including acquisition, inventory, transfer, tracking, and disposal.
• Ensure compliance with document control policies and regulatory standards.
• Review reporting, audits, and system integrity.
• Verify asset documentation and ensure transactions are completed accurately and in accordance with established procedures.
• Assist in ensuring secure records storage, retention, and destruction protocols.
• Assist with ensuring annual PI chargebacks are processed.
• Supervise daily operations related to equipment monitoring systems.
• Oversee preventive maintenance activities and address operational issues.
• Monitor adherence to temperature-controlled storage requirements and procedures.
• Coordinate vendor services, repairs, and maintenance activities.
• Identify operational risks and implement corrective actions to support business continuity.
• Oversee the annual PI chargeback process to ensure accuracy and timely processing.
• Evaluate operational processes and implement workflow improvements to increase efficiency.
• Promote adherence to institutional policies and regulatory requirements.
• Lead audit and quality control activities with timely follow-up on issues.
• Ensure accuracy and completeness of operational documentation, records, and reporting.
• Supervise the execution of departmental projects and initiatives in partnership with the Assistant Project Manager.
• Review project status reports, metrics, and dashboards to monitor performance.
• Coordinate resources and workflow to complete deliverables on time.
• Provide project and operational updates to departmental leadership and executive stakeholders.

Skills

Operational leadership

Staff supervision

Process improvement

Education

Bachelor's degree in business administration, Project Management, Healthcare Administration, Facilities Management, or a related field

Master's degree in business administration, Project Management, Healthcare Administration, Facilities Management, or a related field

Job description

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center in Torrance, CA seeks an Operations Supervisor to lead daily facilities operations and oversight of asset and document management. The role emphasizes staff coaching, workflow standards, and collaboration with leadership to meet departmental goals.

You will supervise equipment monitoring, maintain temperature-controlled storage, coordinate vendors, and ensure compliance with regulatory policies while driving process