Research Operations Specialist - Office of Entrepreneurship

Gopsusports; State College (Centre County); Hybrid; USD 66,000 - 108,000; Full time

Benefits offered by this job

Tuition discount (75%)

Robust retirement plan

Generous paid time off

Job summary

The Pennsylvania State University’s Office of Entrepreneurship in State College seeks a Research Operations Specialist to provide operational, financial, and administrative support for the Eric J. Barron Innovation Hub.

This role supports day-to-day needs and long-range planning. A successful candidate will demonstrate strong Excel, budgeting, project management, and cross‑functional collaboration with Finance, Research Administration, Procurement, and Facilities.

Qualifications

• Advanced Excel proficiency with formulas, PivotTables, and data visualization.
• Experience with budgets, financial data, and operational reporting.
• Strong analytical, organizational, and project management skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Develop, maintain, and analyze financial and operational tracking tools.
• Monitor budgets, expenditures, and funding activity across programs.
• Assist with budget development, forecasting, and reconciliations.
• Utilize advanced Excel to analyze data and prepare reports for leadership.
• Support procurement, contracts, travel, labor distributions, and vendor activities.

Skills

Advanced Excel

Budgeting

Financial analysis

Project management

Analytical skills

Education

Bachelor's Degree

Tools

Workfront

Workday

Power BI

SAP

SharePoint

Job description

Research Operations Specialist - Office of Entrepreneurship### Research Operations Specialist - Office of EntrepreneurshipApply: Hybrid: Penn State University Park: Full time: Posted Today: REQ\\_0000083321# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.### **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**### **POSITION SPECIFICS**The Office of Entrepreneurship, within Penn State’s Office of the Senior Vice President for Research, seeks a highly organized, analytical, and collaborative **Research Operations Specialist** to provide operational, financial, project management, and administrative support for the Office of Entrepreneurship and the **Eric J. Barron Innovation Hub**. This position will be filled at the **Research Operations Specialist - Advanced Professional OR Senior Professional** level. Reporting to the Director of Administration, this position serves as a key operational partner supporting the day-to-day and long-range needs of a complex, multidisciplinary organization. The successful candidate will combine strong financial, analytical, organizational, project management, communication, and problem-solving skills to support operations, financial management, projects, events, administrative processes, and the effective operation of the Innovation Hub. ## Key Responsibilities### Responsibilities include, but are not limited to the following:* Develop, maintain, and analyze financial and operational tracking tools to support forecasting, resource planning, reporting, and leadership decision-making.* Monitor budgets, expenditures, commitments, grants, and funding activity across multiple programs and projects.* Assist with budget development, forecasting, financial reporting, account monitoring, reconciliations, and other fiscal activities.* Utilize advanced Excel skills to analyze data, maintain complex spreadsheets, prepare reports, identify trends or discrepancies, and provide actionable information to leadership.* Support procurement and financial transactions, including purchase orders, invoices, travel, reimbursements, labor distributions, contracts, speaker agreements, vendor registrations, and other expenditures.* Maintain accurate financial and operational documentation and support audit, compliance, grant, and reporting requirements.* Partner with the Director of Administration to coordinate operational priorities and special projects.* Support daily operations of the Eric J. Barron Innovation Hub, including building activities, space coordination, visitors, meetings, programs, operational requests, and special initiatives.* Manage projects, workflows, assignments, dashboards, reports, deadlines, and operational requests within the assigned project management system.* Monitor project milestones and deliverables, communicate deadlines, follow up on assignments, and identify or escalate potential delays or operational concerns.* Coordinate operational and logistical needs for meetings, workshops, conferences, entrepreneurship and research programs, donor and stakeholder events, and related activities.* Manage event logistics, including space, schedules, vendors, procurement, materials, technology, building access, staffing, and onsite operations.* Provide administrative support through meeting coordination, scheduling, correspondence, documentation, records management, and preparation of reports and materials.* Develop, document, and maintain standard operating procedures; identify and implement process improvements.* Maintain databases, calendars, records, tracking systems, and other tools supporting organizational priorities.* Support research and program administration activities, including grant and sponsored program tracking, financial monitoring, documentation, deadlines, and reporting.* Collaborate with Finance, Research Administration, Procurement, Facilities, Human Resources, and other University offices to address operational needs.* Provide guidance on University processes and procedures to employees, students, and stakeholders.* Assist with onboarding, student employment, and workforce-related activities.* Coordinate the work of student employees, interns, temporary staff, or other support personnel, as needed.* Perform additional operational, administrative, and special project duties in support of evolving organizational needs. ## Required Skills and Experience * Advanced Microsoft Excel proficiency, including formulas, functions, PivotTables, charts, data analysis, reporting, and management of complex spreadsheets.* Experience working with budgets, financial information, operational data, and business processes.* Strong analytical, problem-solving, organizational, and project management skills, with exceptional attention to detail and accuracy.* Demonstrated ability to manage multiple priorities and deadlines.* Ability to work independently, exercise sound judgment, and take ownership of assignments through completion.* Excellent written, verbal, interpersonal, and stakeholder relationship-building skills.* Ability to manage confidential and sensitive information appropriately.* Demonstrated initiative, adaptability, and willingness to support multiple functional areas in a fast-paced environment. ## Preferred Skills and Experience * Financial analysis, budgeting, forecasting, account monitoring, or financial administration.* Advanced Excel reporting, data analysis, and development of financial or operational tracking tools.* Workfront or other enterprise project and workflow management systems.* Workday, SIMBA/SAP, Power BI, Microsoft Teams, SharePoint, or similar enterprise systems.* Research administration, sponsored programs, grant administration, or post-award financial support.* Procurement, purchasing, travel, reimbursement, or contract administration.* Event planning and operational logistics.* Facilities, building, or space operations.* Process improvement and standard operating procedure development.* Higher education, research, entrepreneurship, innovation, or other complex organizational environments. ## Work Arrangement This position is based at the Eric J. Barron Innovation Hub in downtown State College, Pennsylvania, and is eligible for a hybrid work arrangement consistent with University policies and operational needs. Because the role provides direct operational support for the Innovation Hub, regular onsite presence is required, with flexibility to adjust schedules based on operational priorities, meetings, programs, and events. While the position primarily operates during normal business hours, occasional evening work and schedule flexibility will be necessary to support events and organizational activities. The Office of Entrepreneurship operates in a collaborative, fast-paced environment. The successful candidate must be comfortable managing changing priorities and contributing wherever operational support is needed to ensure organizational success. **MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS**If filled as Research Operations Specialist - Advanced Professional, this position requires:Bachelor's Degree3+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:NoneIf filled as Research Operations Specialist - Senior Professional, this position requires:Bachelor's Degree6+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None### **BACKGROUND CHECKS/CLEARANCES**Employment with the University will require successful completion of background check(s) in accordance with University policies.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. **SALARY & BENEFITS**The salary range for this position, including all possible grades, is $65,508.00 - $108,444.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.