Research Operations Specialist

Colorado School of Mines; Colorado; On-site; USD 28,000 - 41,000; Full time

Job summary

Colorado School of Mines in Golden, CO is seeking a part-time Research Staff to support the Get the Facts Out project. The role focuses on coordinating research-related workflows, onboarding, and budget tracking with meticulous attention to detail.

You will handle forms, invoices, reimbursements, and various operational tasks in collaboration with campus partners. Ideal candidates have 2+ years of administrative experience, strong Excel skills, and proficiency with MS Office and Google Suite.

Qualifications

• 2+ years administrative experience in tracking expenses, updating budgets, and customer relationships
• Experience updating and balancing budget reports in Excel
• Extreme attention to detail
• Proficient in Microsoft Excel and familiarity with MS Office Suite and Google Suite

Responsibilities

• Coordinate research-related workflows, calendars, communications, and documentation for Get the Facts Out (GFO) personnel
• Prepare, route, and track forms, contracts, onboarding items, travel requests, reimbursements, purchasing transactions, invoices, and other operational processes
• Maintain organized electronic and physical files, shared drives, websites, tracking tools, and internal reference materials that support research operations
• Assist with budget tracking, expense monitoring, reconciliations, payroll reallocations, and preparation of routine financial or sponsor-facing reports
• Support hiring and appointment processes for hourly employees, postdoctoral scholars, and other research personnel in coordination with campus partners
• Help ensure research-related transactions follow institutional, sponsor, and academic unit procedures, and elevate issues as needed
• Provide logistical support for meetings, workshops, field activities, sponsor visits, and other research-related events or program milestones
• Respond to routine questions from faculty, staff, students, and external partners regarding research processes, timelines, and available resources
• Identify opportunities to improve administrative processes, templates, and communication tools that support research programs
• Perform other duties as assigned to meet the operational goals of the Get the Facts Out project

Skills

Budget tracking

Excel experience

Administrative support

Attention to detail

Microsoft Excel

MS Office Suite

Google Suite

Tools

Excel

Microsoft Office Suite

Google Suite

Job description

Colorado School of Mines in Golden, CO is seeking a part-time Research Staff to support the Get the Facts Out project. The role focuses on coordinating research-related workflows, onboarding, and budget tracking with meticulous attention to detail.

You will handle forms, invoices, reimbursements, and various operational tasks in collaboration with campus partners. Ideal candidates have 2+ years of administrative experience, strong Excel skills, and proficiency with MS Office and Google Suite.