Research Operations & Projects Coordinator

Lancesoft; Ridgefield (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Lancesoft is seeking a Research Operations Coordinator to support the Discovery Research Coordination (DRC) team in Ridgefield. You will handle purchasing, invoicing, vendor onboarding, and travel management, while coordinating events and keeping databases up to date.

The role requires strong organizational skills, attention to detail, and experience in administrative coordination or related fields. Bachelor’s degree is required; familiarity with SAP/WeBuy is a plus.

Qualifications

• Strong organizational and attention to detail required.
• Ability to manage multiple routine requests and communicate status clearly.
• Experience in administrative coordination, project support, procurement support, event logistics, or research operations preferred.

Responsibilities

• Purchasing and financial administration: Create and amend purchase orders in WeBuy/SAP; manage goods receipts and follow up on invoices.
• Project coordination: Collect weekly action items, follow up with owners, keep deliverables and deadlines on track.
• Project administration: Administer assigned processes, collect information, escalate issues, and update databases.
• Event and workshop support: Manage room reservations, AV and catering, submit service forms, communicate with attendees.
• Communications: Create save-the-date invitations, send Microsoft Forms for feedback, and submit digital-signage requests via PADS.
• Vendor/external party coordination: Request quotes, support vendor communications, onboarding including CDA/NDA and Cloud Vendor Risk Assessments.
• Equipment marketplace administration: Monitor Lab Equipment Marketplace, maintain transfer lists, and follow up with the relevant team.
• External support coordination: Field routine questions and connect to Lectrona support when appropriate.
• Travel support: Assist DRC with travel-booking activities.

Skills

Organizational Skills

Attention to Detail

Multi-tasking

Professional Communication

Vendor Coordination

Procurement Support

Event Logistics

Travel Management

Database Updates

WeBuy/SAP Proficiency

MS Outlook

MS Forms

PADS System

Self-directed Work Style

Team Collaboration

Education

Bachelor's degree

Tools

WeBuy/SAP

Microsoft Outlook

Microsoft Forms

PADS

Job description

Lancesoft is seeking a Research Operations Coordinator to support the Discovery Research Coordination (DRC) team in Ridgefield. You will handle purchasing, invoicing, vendor onboarding, and travel management, while coordinating events and keeping databases up to date.

The role requires strong organizational skills, attention to detail, and experience in administrative coordination or related fields. Bachelor’s degree is required; familiarity with SAP/WeBuy is a plus.