Research Integrity Administrator

University of Rochester; New York (NY); On-site; USD 61,000 - 85,000; Full time

Job summary

The University of Rochester is seeking a Research Integrity & Conflicts of Interest Administrator to support daily operations of ORISE, including COI/COC reviews, research misconduct processes, and data stewardship initiatives.

Reporting to the ORISE Research Integrity Director, this role provides administrative and analytical support to faculty, researchers, staff, trainees, and partners while handling sensitive information with discretion in a complex academic environment.

Qualifications

• Bachelor’s degree in a related field and 4 years of experience in research administration or compliance.
• Master’s degree or related advanced degree preferred.
• Experience in an academic medical center or research university preferred.
• Experience with COI/COC, research misconduct, RECR/RCR functions preferred.
• Experience with electronic disclosure systems and secure document management platforms preferred.

Responsibilities

• Support COI/COC program, including disclosures, summaries, and management plans.
• Provide operational support for research misconduct assessments and investigations.
• Support RECR/RCR programming, training, and policy guidance development.
• Coordinate data stewardship, documentation, and confidential records across offices.
• Communicate guidance on research integrity to faculty, researchers, and staff.
• Troubleshoot systems, maintain records, and improve ORISE workflow efficiency.

Skills

Strong analytical skills

Excellent written communication

Discretion and confidentiality

Organizational skills

Interpersonal collaboration

Education

Bachelor’s degree in a related field

Master’s degree or related advanced degree preferred

Tools

Electronic disclosure systems

Research administration systems

Learning management systems

Secure document management platforms

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

220 Hutchison Rd, Rochester, New York, United States of America, 14620

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

200052 Res Integ, Stewardship & Ethics

Work Shift:

UR - Day (United States of America)

Range:

UR URG 110

Compensation Range:

$61,000.00 - $85,400.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

The Research Integrity & Conflicts of Interest Administrator supports the daily operations of the Office of Research Integrity, Stewardship & Ethics (ORISE) research integrity portfolio. Reporting to the ORISE Research Integrity Director, this position provides substantive administrative, analytical, and operational support for research conflict of interest and commitment reviews, research misconduct processes, responsible and ethical conduct of research programming, data stewardship initiatives, and related research integrity activities. The position serves as a resource to faculty, researchers, staff, trainees, and institutional partners, and requires discretion, sound judgment, strong analytical skills, excellent written communication, and the ability to manage sensitive and confidential matters in a complex academic research environment.

Essential Functions:

• Support the University’s research conflict of interest and commitment (COI/COC) program, including annual disclosures, transactional disclosures, and other research-related outside interest or outside activity reviews. Conduct preliminary review and analysis of disclosures; identify matters requiring additional information, escalation, committee review, or management; draft case summaries and preliminary analyses; support COI committee activities; and assist with drafting, tracking, and monitoring conflict management plans.
• Provide operational, analytical, and administrative support for research misconduct assessments, inquiries, investigations, and related research integrity proceedings in accordance with University policy and applicable federal requirements. Assist with intake, tracking, organization of materials, timelines, notices, correspondence, committee documents, secure document access, meeting logistics, interview support, deadline monitoring, and confidential case records.
• Support implementation and coordination of University-wide responsible and ethical conduct of research (RECR/RCR) programming. Assist with planning, scheduling, communication, registration, documentation, evaluation, web content, training records, guidance materials, and development of educational content related to research integrity, COI/COC, research misconduct, data stewardship, authorship, mentorship, peer review, and other responsible research practices.
• Support ORISE initiatives related to research data integrity, data stewardship, documentation, preservation and responsible management of research records. Assist with coordination among ORISE, University Libraries, ORPA, Research Security, Office of Counsel, schools, departments, and other partners; support guidance, communications, educational activities, special projects, risk assessments, process reviews, and policy implementation activities.
• Conduct outreach and serve as a resource to faculty, researchers, departments, schools, administrative offices, committee members, and institutional partners on research integrity requirements and processes. Gather information, clarify disclosures or procedural questions, support timely review and resolution of matters, and help communicate guidance related to COI/COC, RECR/RCR, research integrity, and responsible research practices.
• Serve as a knowledgeable user of systems and tools supporting ORISE workflows, including COI/COC disclosure and tracking systems, training systems, secure document management platforms, confidential files, case trackers, and reporting tools. Troubleshoot workflow issues, maintain accurate and complete records, and identify opportunities to improve consistency, efficiency, transparency and accountability across ORISE processes.

Minimum Education & Experience:

• Bachelor’s degree in research administration, compliance, public administration, business, public health, higher education administration, law, ethics, science, or a related field and 4 years of experience in research administration, research compliance, conflict of interest, research integrity, sponsored programs, academic administration, regulatory compliance, or a related area required.
• Master’s degree, JD, MLS, MPH, MPA, MBA, or related advanced degree preferred
• Experience in an academic medical center, research university, health system, or similar complex research environment preferred
• Experience with research conflict of interest, conflict of commitment, research misconduct, research integrity, responsible conduct of research, sponsored research compliance, IRB, IACUC, or related research compliance functions preferred
• Experience reviewing disclosures, drafting summaries, supporting committees, managing confidential records, or coordinating sensitive institutional processes preferred
• Experience with electronic disclosure systems, research administration systems, learning management systems, or secure document management platforms preferred
• Or equivalent combination of education and experience

Knowledge, Skills & Abilities:

• Strong analytical skills and ability to review complex facts, identify relevant issues, and summarize information clearly required
• Excellent written and verbal communication skills, including ability to prepare clear summaries, correspondence, guidance and meeting materials required
• Ability to exercise discretion, sound judgment, professionalism, and confidentiality in sensitive matters required
• Strong organizational skills and ability to manage multiple projects, deadlines, confidential records, and competing priorities required
• Ability to interpret and apply policies, procedures, regulations, sponsor requirements, and institutional expectations required
• Ability to work effectively with faculty, researchers, staff, trainees, senior administrators, committee members and institutional partners required
• Familiarity with federal research compliance expectations, including NIH, NSF, PHS, or other sponsor requirements preferred
• Experience in an academic medical center, research university, health system, or similar complex research environment preferred.
• Experience with research conflict of interest, conflict of commitment, research misconduct, research integrity, responsible conduct of research, sponsored research compliance, IRB, IACUC, or related research compliance functions preferred.
• Experience reviewing disclosures, drafting summaries, supporting committees, managing confidential records or coordinating sensitive institutional processes preferred.
• Experience with electronic disclosure systems, research administration systems, learning management systems, or secure document management platforms preferred.

Licenses and Certifications:

• Professional certification in research administration, research compliance, compliance/ethics, IRB, privacy, or related field preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.