Sr Research COI Administrator

001 University of Rochester; United States; On-site; USD 64,000 - 96,000; Full time

Job summary

The University of Rochester is seeking a Senior Conflicts of Interest Administrator to lead centralized COI/COC processes and ensure timely disclosure reviews, management plan development, and consistent documentation across academic units.

You will collaborate with ORISE leadership, ORPA, Office of Counsel, and research partners to support policy implementation, guidance, and training while maintaining sensitive records with integrity.

Qualifications

• Minimum Education & Experience: Bachelor’s degree in related field and 6 years in research administration or compliance.
• Preferred: Master’s degree and CRA/CCEP CIP certifications or equivalents.
• Experience with COI/COC processes in a research university environment preferred.

Responsibilities

• Review annual and other disclosures that implicate COI/COC requirements.
• Draft, revise, and monitor management plans in coordination with leadership.
• Coordinate COI committee activities and prepare materials and minutes.
• Maintain accurate COI/COC files and reporting data.
• Provide senior-level guidance to faculty and departments on disclosures and review processes.
• Support policy development and training related to COI/COC workflows.

Skills

COI/COC expertise

Policy interpretation

Disclosures review

Stakeholder guidance

Education

Bachelor’s degree in related field

Master’s degree preferred

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 140 Trustee Rd, Rochester, New York, United States of America, 14627 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 200052 Res Integ, Stewardship & Ethics Work Shift: UR - Day (United States of America) Range: UR URG 111 Compensation Range: $64,200.00 - $96,200.00 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Reporting to the Office of Research Integrity, Stewardship & Ethics (ORISE) Research Integrity Director, the Senior Conflicts of Interest Administrator serves as a senior subject-matter resource for the University’s research conflict of interest and commitment (COI/COC) program. This position supports the development, implementation, and ongoing operation of centralized research COI/COC processes, including disclosure review, committee support, management plan development and monitoring, policy implementation, stakeholder guidance, and records management. The role works closely with ORISE leadership, faculty, researchers, schools, departments, the Office of Research Project Administration (ORPA), Office of Counsel, Research Security, UR Ventures, and other institutional partners to support consistent, timely, and well-documented review and management of research-related conflicts of interest and commitment.

Essential Functions:

• Review and analyze annual disclosures, transactional disclosures, outside activities, outside interests, sponsored research-related disclosures, and other matters that may implicate research COI/COC requirements
• identify matters requiring additional review, escalation, committee consideration, management, or coordination with other University offices.
• Draft, revise, implement, and monitor research COI/COC management plans in coordination with ORISE leadership and institutional stakeholders
• track management plan requirements, reporting obligations, renewal dates, monitoring activities, required follow-up, compliance documentation, and changed circumstances.
• Conduct outreach and provide senior-level guidance to faculty, researchers, departments, schools, and administrative offices to gather relevant information, clarify disclosures and disclosure obligations, explain review processes and management plan requirements, and support timely resolution of COI/COC matters.
• Coordinate and support COI committee activities, including agenda development, preparation of meeting materials, case summaries, issue analyses, minutes, documentation of determinations, and follow-up on committee actions.
• Support the development, implementation, and refinement of research COI/COC policies, procedures, templates, guidance documents, standard operating practices, process maps, workflow designs, system requirements, and electronic systems supporting disclosure, review, management, and reporting.
• Maintain accurate and complete COI/COC files, records, tracking tools, reporting data, metrics, and sponsor or institutional documentation in accordance with federal, sponsor, and institutional requirements.
• Develop or contribute to guidance, training materials, communications, and educational resources related to research COI/COC
• support outreach, special projects, risk assessments, audits, process reviews, and mentoring or training of staff supporting COI/COC workflows.

Minimum Education & Experience:

Minimum Education & Experience: Bachelor’s degree in research administration, compliance, public administration, business, public health, higher education, administration, law, ethics, science, or a related field and 6 years of experience in research administration, research compliance, conflict of interest, sponsored programs, academic administration, regulatory compliance, or a related area, including substantial experience with research COI/COC processes or comparable research compliance workflows required Master’s degree, JD, MLS, MPH, MPA, MBA, or related advanced degree preferred Significant experience with research conflict of interest and/or conflict of commitment processes in a research university, academic medical center, health system, or similar complex research environment preferred Experience supporting or managing COI committees, disclosure review processes, management plans, sponsor reporting, or institutional COI/COC workflows preferred Familiarity with federal research conflict of interest requirements, including PHS/NIH financial conflict of interest regulations and sponsor disclosure expectations preferred Experience with academic research administration, sponsored research, technology transfer, research security, IRB, IACUC, or related research compliance functions preferred Experience developing procedures, templates, guidance, training materials, electronic disclosure workflows, or process improvements preferred Or equivalent combination of education and experience

Knowledge, Skills & Abilities:

Knowledge, Skills & Abilities: Strong knowledge of research conflict of interest and conflict of commitment principles, processes, disclosure review, relatedness analysis, and management strategies required Ability to analyze complex disclosures, research relationships, outside interests, institutional relationships, policy requirements, and sponsor expectations required Excellent written communication skills, including the ability to draft clear summaries, management plans, guidance, correspondence, minutes, and committee materials required Excellent interpersonal skills and ability to work effectively with faculty, researchers, senior administrators, committee members, schools, departments, and institutional partners required Ability to exercise discretion, sound judgment, professionalism, and confidentiality in sensitive, high-risk, or complex matters required Strong organizational skills and ability to manage multiple priorities, deadlines, cases, follow-up obligations, and confidential records required High attention to detail and commitment to accurate documentation, recordkeeping, and process consistency required Ability to interpret and apply policies, procedures, federal regulations, sponsor expectations, and institutional requirements required Ability to support change management in a developing centralized office and work constructively across decentralized academic units required

Licenses and Certifications:

Licenses and Certifications: Certified Research Administrator (CRA), Certified Compliance and Ethics Professional (CCEP), Certified IRB Professional (CIP), or other relevant research compliance certification preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.