Research Grants Analyst

Chapman University

Orange (CA)

On-site

USD 75,000 - 83,000

Full time

5 days ago

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Job summary

Chapman University in California is seeking a Research Grants Analyst to support pre- and post-award activities for research funding. The role integrates with Schmid College and collaborates with principal investigators, staff, and vendors to ensure timely proposal submissions and compliant budget management.

The position emphasizes grant development, regulatory guidance, and data tracking, with on-campus responsibilities and strong emphasis on collaboration and process improvement.

Qualifications

Bachelor’s degree from an accredited institution or equivalent combination of education and experience.
Minimum three years’ experience in an administrative setting, preferably at a research-focused nonprofit.
Strong knowledge of CFR, uniform guidance, FAR, and related federal requirements.
Proficiency with MS Office and Adobe Professional for documentation and reporting.
Familiarity with diverse sponsors and grant administration best practices.

Responsibilities

Assist with tracking proposals from notice of intent to submission and monitor progress.
Prepare budgets for grant proposals and ensure compliance with sponsor guidelines.
Organize grant documentation, reports, and related workflows.
Interpret grant regulations and advise PIs on spending and compliance.
Support post-award activities including progress reports, no-cost extensions, and cost transfers.
Coordinate with HR and operations on research-funded roles and subawards.

Skills

Grant administration knowledge

Regulations (CFR/FAR) knowledge

Organizational skills

Proactive problem solving

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Job description

Posting Details

Position Title Research Grants Analyst

Position Type Limited-Term (Renewable)

Job Number SA98324

Full or Part Time full-time 40 hours weekly

Fair Labor Standard Act Classification Exempt

Anticipated Pay Range $75,000-$82,500

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

The Research Grants Analyst works in Schmid College and supports faculty from the natural sciences at Schmid College on proposal preparation to various sponsors. Works with principal investigators, faculty and staff to coordinate pre- and post-award activities for grants and/or contracts. Assists with grant development activities including proposal and budget preparation and review. Provides guidance on funding agency regulations, as well as Chapman University’s administrative and fiscal policies. Assists with non-financial post award actions such as progress reports, re-budgeting, no-cost extension, and other prior approval requests, etc. Other duties as assigned including data entry, reconciling accounts and general administrative support. Additionally, this position may work with Sponsored Projects Services (SPS) leadership and staff. Schmid is part of the growing success of Chapman University, which recently achieved R2 status in 2019 by Carnegie Classification of Institutions of Higher Education. This places the university in the top 10% of research universities in the country. More importantly, it means a growing profile of basic and applied research with international reach.

Chapman University’s mission is centered on serving our students and strengthening our campus community. Chapman believes there is significant value in an in-person workforce. Being present fosters collaboration, strengthens relationships across departments, enables us to better serve our co-workers and contributes to the student experience. It is an important part of the culture that makes Chapman a special place to work and learn.

Responsibilities

Pre-Award and Proposal Development Support

Assist with tracking proposals from notice of intent to apply through submission. Monitoring progress of application to ensure timely submission.
Assist with other aspects of grant development including ensuring all forms are up to date and conform to sponsor and University guidelines, procedures, and policies.
Manage organization of grant documentation and reports.
Thoroughly read and analyze sponsored project opportunity guidelines (e.g. RFAs, BAAs, various solicitations from Federal and non-federal sponsors) to assist in the preparation of proposals.
Assist PIs in the preparation of budgets for grant proposals.
Works closely with the Office of Research to resolve issues and submit proposals in a timely manner
Respond to and follow through with inquiries, needs, and/or issues in a prompt and responsive manner.
Assist with the workflow and execution of service agreements and contracts
Research, identify, and notify the PIs of potential funding opportunities

Grant Award Management and Post-Award

Interpret, monitor, and maintain current knowledge of grant funding policies, regulations, and procedures, and comply with funding agency’s requirements and university’s fiscal policies.
Monitor and prepare quarterly budget status/expenditure and projection reports for PIs.
Provide guidance to PIs on appropriate spending, forecast potential projection issues and recommend courses of action.
Work closely with university departments to reconcile and resolve budgetary matters.
Facilitate with hiring personnel, extra pay, academic year effort and course releases.
Prepare, submit, and track administrative paperwork for research funded positions alongside HR and operations.
Assist PIs with establishing and maintaining subawards and subcontracts
Develop and maintain databases for recording and tracking grant awards, budgets, projections and related information
Respond to inquiries or requests for assistance as related to post-award financial management (i.e. audits)
Ensure proper accounting and accurate posting of expenses
Monitor subrecipient invoices for errors for the lifetime of the projects
Complete JEs and Cost Transfers, ensuring expenses are posting to the correct accounts

Required Qualifications

Bachelor’s degree from an accredited institution of higher education or equivalent combination of education and experience
Minimum three years’ experience working in an administrative environment, preferably at a non-profit organization with research functions (i.e., institute of higher education, lab, or research center).
Knowledge of best practices in research and sponsored programs administration.
Strong understanding of the Code of Federal Regulations (CFR), including Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Federal Acquisition Regulations (FAR) and the Federal Demonstration Partnership General and Agency Specific Terms and Conditions.
Excellent computer skills in the use of word processing, spreadsheet, presentation applications, preferably Microsoft Office Suite software and Adobe Professional.
Knowledge of various extramural sponsors and agencies, including federal, state and local agencies, non-profit organizations and various industries.
Ability to prioritize work duties when faced with interruptions, distraction and fluctuating workload. Ability to learn, understand and interpret grant and contract requirements, policies and procedures, and apply them appropriately.
Demonstrated organizational skills with the ability to prioritize multiple projects and maintain composure and good attitude when multi-tasking.
Ability to schedule and coordinate logistics for meetings and events including coordinating catering, room reservations and set-up. I,II R Strong working knowledge in the MS Office Suite
Ability to problem solve and find creative solutions in a fast-paced, student-centered environment

Desired Qualifications

Experience in management of externally funded programs in a university environment or similar complex research setting.
Familiar with 2 CFR 200 “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.” I,II D Knowledge of higher education admissions criteria and ability to develop effective results-oriented recruitment strategies

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate

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