Research Development Associate

University of Utah; Campus (IL); On-site; USD 64,000 - 90,000; Full time

Job summary

The University of Utah Health Research Office (HSRO) seeks a Research Development Associate to coordinate strategic research initiatives, support honorific award nominations, and assist with complex proposal development. You will work with faculty, initiative leaders, staff, and campus partners to translate priorities into organized work plans and deliver high-quality materials.

Reporting to the Senior Director of Research Program Development, this role requires strong project coordination,

Qualifications

• Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
• Strong writing, editing, communication, organizational, and interpersonal skills are essential.
• Experience coordinating multiple projects, programs, or initiatives with overlapping timelines and stakeholders.

Responsibilities

• Coordinate operations of a designated strategic research initiative with work plans, schedules, deliverables and progress updates.
• Manage budget tracking and reporting with appropriate partners.
• Develop content for a weekly initiative newsletter and related communications.
• Plan and execute research community-building events, seminars and workshops.
• Prepare announcements, presentations, reports and other materials for internal and external audiences.

Skills

Project coordination

Communication

Writing

Relationship-building

Attention to detail

Academic research interest

Education

Bachelor’s degree or higher

Job description

FLSA Code

FLSA Code Administrative

Patient Sensitive Job Code?

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time?

Full Time or Part Time? Full Time

Shift

Shift Day

Work Schedule Summary

VP Area

VP Area U of U Health - Academics

Department

Department 01488 - Health Research Admin Office

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $63,775-$90,000

Close Date

Close Date 12/18/2026

Priority Review Date (Note - Posting may close at any time)

The University of Utah Health Research Office ( HSRO ) seeks a Research Development Associate (Research Development Associate II/ III /IV, depending on qualifications) to coordinate and support a broad portfolio of research development activities across the HSRO Research Program Development Team. The position will provide day-to-day management of a designated strategic research initiative; help implement an institutional framework for identifying, prioritizing, and supporting honorific award nominations; support large research grant proposal development; support select workshops and events; and strengthen the operating systems that keep the team’s work moving.

As a central member of the team, the Research Development Associate will work with faculty, initiative leaders, staff, and campus partners to translate priorities into organized work plans, coordinate people and information, communicate next steps, and deliver high-quality materials. The role is well suited to a resourceful professional who combines strong project coordination, communication, writing, relationship‑building, attention to detail, and strong interest in academic research.

The Research Development Associate will report to the Senior Director of Research Program Development and will contribute flexibly to emerging and ongoing priorities across the HSRO. This position must be available for an in‑person schedule per university policies, including occasional early‑morning and evening activities associated with our office’s in‑person workshops and events.

About the University of Utah Health Research Office

The HSRO strengthens programs, departments, and colleges within University of Utah Health by providing strategic planning, decision support, goal setting, administrative and programmatic expertise, and program development. The Research Program Development Team helps develop and implement strategic research initiatives and other activities that build institutional research capacity. We prioritize team well‑being, active collaboration, and a positive and supportive environment that fosters personal and professional growth.

Research Development Associate, CP
Coordinate and support a variety of strategic and capacity‑building activities to enable and enhance research efforts at the University. Perform tasks related to strategic research advancement, communicate research opportunities, and enhance collaboration. Assist with administrative functions for complex proposals, support data collection and reporting needs, and format and copy‑edit documents. Disseminate grant opportunities, provide proposal‑related metrics, organize events and seminars, and support community‑building operations. Resolve varied problems requiring analysis and creativity while developing specialized skills through training and experience.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

HSRO Specific Responsibilities

Strategic Research Initiative Coordination: Coordinate operations of a designated strategic research initiatives. Develop and maintain work plans, meeting schedules, deliverables, and progress updates; support initiative leadership and committee activities; and coordinate budget tracking and reporting with appropriate partners. Identify, compile, and communicate relevant extramural funding opportunities. Develop content for a weekly initiative newsletter. Plan research community‑building events, such as symposia, seminar series, networking sessions, and stakeholder meetings. Develop announcements, presentations, reports, and other materials for internal and external audiences.

Proposal Development & Team Science: Coordinate the development of complex research proposals under the guidance of senior research development professionals. Organize funding opportunity kickoff sessions and team meetings, establish timelines and task assignments, maintain document‑control processes, gather required components, and serve as a liaison among investigators, pre‑award staff, and collaborating units or institutions. Contribute to proposal quality and readiness by editing drafts, writing or adapting nontechnical components, collecting institutional information and metrics, coordinating internal reviews, and helping ensure that materials are complete and responsive to sponsor and University requirements.

Community Building: Support the design and delivery of networking events, symposia, workshops, professional trainings, and information sessions. Assist with program content, speakers, agendas, registration, materials, logistics, communications, participant evaluation, and follow‑up. Build effective working relationships across the HSRO and with faculty, departments, colleges, and campus partners. Facilitate timely communication, follow‑through, and resolution of routine project issues.

Support University National Distinction: Help develop and maintain an institutional framework for honorific awards and other external recognition, including an awards calendar, candidate pipeline, monthly newsletter, reusable resources, and documented processes. Coordinate the development of individual nominations by establishing timelines and checklists; gathering nomination materials; coordinating letters, reviews, and approvals; maintaining confidential records; tracking submissions and outcomes; and developing templates and guidance.

Other Research Development Activities: Support activities across our office’s existing initiatives and contribute to emerging institutional initiatives as needed. Attend and contribute to weekly Research Program Development team meetings. Other administrative assignments, as requested.

CP Specific Descriptions

Research Development Associate, II

Build upon the foundational responsibilities of Research Development Associate I with expanded knowledge and greater independence. Identify areas of institutional research priorities, coordinate resources to promote collaboration, and serve as a representative to stakeholders. Manage strategic research initiatives, advise on proposal development, and execute communication strategies to inform stakeholders of research operations. Organize and lead interdisciplinary community‑building activities, co‑lead large proposal teams, and provide guidance to enhance research development strategies. Address varied issues requiring evaluation, interpretation, and innovation while contributing to the growth of the University’s research mission.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Developing‑Level position in the General Professional track.

Job Code: P58452

Grade: P14

Expected Pay Range: $63,775 to $69,269

Research Development Associate, III

Independently implement strategic and capacity‑building activities to advance research initiatives. Represent the University to external visitors and partners, coordinate strategic research initiatives, and oversee pre‑submission peer reviews of proposals. Develop and execute comprehensive communication strategies, build competitive proposal teams, and participate as key personnel on proposals. Mentor other associates and proactively identify opportunities to grow the University’s research enterprise. Resolve complex problems requiring independent decision‑making and strategic recommendations to enhance research outcomes. Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

This is a Career‑Level position in the General Professional track.

Job Code: P58453

Grade: P16

Expected Pay Range: $67,004 to $84,252

Research Development Associate, IV

Implement advanced strategies to support and enhance research development initiatives at the University. Engage with political and corporate leaders, analyze outcomes, and mentor associates while managing multiple strategic initiatives. Develop institutional strategic directions, guide integrated research teams, and oversee internal and external reviews for proposals. Provide leadership in enhancing the University’s research profile and address complex operational challenges that require innovative solutions.

Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

This is an Advanced‑Level position in the General Professional track.

Job Code: P58454

Grade: P18

Expected Pay Range: $75,024 to $90,000

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Research Development Associate, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Research Development Associate, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Research Development Associate, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences

• Master’s or PHD Degree


• Experience coordinating multiple projects, programs, or initiatives with overlapping timelines and stakeholders.


• Strong writing, editing, communication, organizational, and interpersonal skills, with close attention to detail.


• Ability to work collaboratively across disciplines and organizational levels while handling sensitive or confidential information with discretion.


• Experience in a university, academic medical center, health system, or research‑intensive environment.


• Experience with scientific research.


• Familiarity with federal and state funding agencies, including the NIH , DoD, ARPA -H, NSF , and USHE .


• Flexibility and responsiveness in managing changing priorities and time‑sensitive work.

The ideal candidate

• Thinks strategically about how to position research ideas for funding success


• Is comfortable working with senior faculty and guiding complex discussions


• Can balance big‑picture thinking with attention to detail


• Excels at synthesizing and integrating information from multiple sources


• Thrives in a collaborative, fast‑paced, deadline‑driven environment

Special Instructions Summary

Additional Information

The University of Utah is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post‑retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post‑retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page . Online reports may be submitted at https://oeo.utah.edu . https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security‑related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Required fields are indicated with an asterisk (*).

• * What is your highest level of completed education?
  
  
  
  • None
  
  
  • High School Diploma or Equivalent
  
  
  • Associate Degree
  
  
  • Bachelor's Degree
  
  
  • Master's Degree
  
  
  • Doctorate Degree
  
  
  
  


• * How many years of related work experience do you have?
  
  
  
  • Less than 2 years
  
  
  • 2 years or more, but less than 4 years
  
  
  • 4 years or more, but less than 6 years
  
  
  • 6 years or more, but less than 8 years
  
  
  • 8 years or more, but less than 10 years
  
  
  • 10 years or more, but less than 12 years
  
  
  • 12 years or more, but less than 14 years
  
  
  • 14 years or more
  
  
  
  


• Do you have previous work experience in a college/university environment?
  
  
  
  • Yes
  
  
  • No
  
  
  
  

Required Documents

• Resume


• Cover Letter

Optional Documents

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]