Research Coordinator I - Pediatrics (Hospital Medicine)

UTHealth Houston; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Full medical premiums for full-time

Generous time off

Longevity pay

Retirement plan

Job summary

UTHealth Houston seeks a Research Coordinator I for the SNAK Trial to support recruitment, enrollment, and retention of participants, and to coordinate data collection across multiple sites. You will work with the PI and study team to manage data, surveys, and follow-up activities, ensuring protocol adherence and timely reporting.

The role requires strong organizational skills, ability to interact with families in hospital settings, and proficiency with survey tools (REDCap).

Qualifications

• Fully bilingual in Spanish and English (speaking and writing).
• Experience administering and distributing surveys with REDCap.
• Experience with children, adolescents, and families in healthcare settings.
• Experience extracting data from medical records and transferring to data collection forms/databases.
• Knowledge of HIPAA regulations and UTHealth/research policies.
• Familiarity with Good Clinical Practice (GCP) and human subjects regulations.

Responsibilities

• Assist with participant recruitment, enrollment, and retention; data collection and management.
• Coordinate data entry, cleaning, and analysis under supervision.
• Maintain confidential research records and regulatory compliance.

Skills

Bilingual Spanish/English

REDCap

Child & family experience

Survey administration

Medical records data extraction

HIPAA knowledge

GCP guidelines

Regulatory compliance

Job description

The UTHealth Department of Pediatrics is seeking a Research Coordinator I for the Social Needs Assistance for Hospitalized Kids (SNAK) Trial. This multisite trial examines the comparative effectiveness of 2 hospital-based interventions designed to address families’ social and economic issues. Under the supervision of the Primary Investigator (PI), the incumbent will work closely with study team including community liaison, and investigator team to coordinate the data collection and operations of clinical research studies under the guidelines of research protocols, UTHealth and regulating agency policies.

The study involves recruiting participants from hospital ward at Children’s Memorial Hermann Hospital (CMHH) (at Texas Medical Center Campus). The key responsibilities of this position will be to provide support for participant recruitment, enrollment, and retention; study data collection; and connecting families to community-based resources. The individual will be responsible for activities related to patient follow-up including scheduling and administering surveys, managing study data, and incentive distribution.

Preferred Qualifications

• Fully bilingual in Spanish and English (both speaking and writing).
• Experience and comfort working with children, adolescents, and families.
• Experience administering and distributing surveys with REDCap.
• Experience working with patients and families in healthcare settings.
• Experience extracting data from medical records and transfer it to data collection forms or directly into databases.
• Knowledge of any of the following: UTHealth policies for dealing with reimbursement, guidelines for research, confidentiality and HIPPA regulations, the UTHealth mission statement and purpose for research, UTHealth research policies and guidelines, policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.), and medical terminology.
• Experience applying the following regulations and guidelines:
  • Good Clinical Practice Guidelines
  • Health Information and Accountability Act (HIPAA)
  • The Protection of Human Research Subjects
  • CHR regulations for recruitment and consent of research subjects

Other duties may include but are not limited to; updating the research databases used to collect data, entering data, tracking participants, and other study‑related participation; attending and actively participating in regular team meetings; monitoring study supplies; maintaining research files; and performing other related duties as assigned.

The incumbent would develop and maintain positive working relationships and partnerships with participants, colleagues, study recruitment sites, and other study collaborators. The individual will interact with multiple investigators, physicians, nurses, and community partners to ensure the successful implementation of on‑going studies.

Shift Details

Monday – Friday. May require availability for 1–2 weekend days per month.

What we do here changes the world

UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave

It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full‑time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees!

As a world‑renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary

The Research Coordinator I, assists with human subject research project conduct and management, including participant recruitment and data collection, entry, management, and analysis. Assists with research project logistics, maintaining records, preparing reports, and meeting research milestones and deadlines.

Position Key Accountabilities

• Under supervision, assists with human subjects research activities, including participant recruitment, informed consent, data collection through surveys, interviews, and observations, and ensures that all activities are conducted according to study protocols.
• Organizes, cleans, and maintains databases to ensure accurate data entry and preparation for analysis under close supervision.
• Maintains confidential records of collected data and ensures accuracy, compliance, and integrity of data. Data may include human subject data and departmental programmatic data. Supports Data Management Sharing (DMS) plan.
• Prepares annual progress reports and applications for various committees and ensures that all staff have received the proper training/attended the appropriate training courses.
• Assists in the preparation of progress and annual reports and grant proposals to various funding agencies; works closely with the Office of Sponsored Projects on the submission of grants.
• May assist with regulatory submissions (i.e. Institutional Review Board(s), FDA, etc).
• Assist the investigator with quantitative and qualitative data analysis, including the creation of figures, tables, and graphs. Helps prepare research papers, presentations, and reports, including academic publications and conferences.
• Conduct reviews of academic journals and databases to gather relevant articles and publications as directed to help prepare manuscripts for publication.
• Assists with the preparation of budgets and reviews re‑budgeting needs and expenditures. Attends research‑planning meetings to assist in preparing budget drafts for departmental leadership approval. Assists with invoicing.
• Assists in preparing for and responding to site monitoring visits, audits, and inspections.
• May be responsible for maintaining study materials (i.e., test kits, investigational drugs, and devices).
• Performs other duties as assigned.

Certification/Skills

• None

Minimum Education: Bachelor's Degree in a related field required May substitute required education with equivalent years of experience beyond the minimum experience requirement.

Minimum Experience: None

Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive: This position is a security‑sensitive position pursuant to Texas Education Code

• 51.215 and Texas Government Code
• 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code
• 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.
• 791.4. Residency Requirement:

Employees must permanently reside and work in the State of Texas.