Research Coordinator

RWJBarnabas Health; Jersey City (NJ); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

PTO

Medical Insurance

Dental Insurance

Retirement Plans

Disability Insurance

Life Insurance

Tuition Reimbursement

Wellness Programs

Job summary

RWJBarnabas Health is seeking a Research Coordinator at Jersey City Medical Center to manage centralized imaging workflows for a multicenter study in the Department of Medicine. The role focuses on coordinating imaging data, ensuring protocol adherence, and supporting regulatory needs within a busy clinical research environment.

The CIL Manager will work with study sites, the Central Imaging Laboratory, and investigators to maintain data integrity, timely submissions, and audit-ready

Qualifications

• Medical degree required (MD/MBBS/DO).
• Minimum 1–2 years of clinical research experience.
• Experience with multicenter studies, imaging data, or neurology preferred.
• Familiarity with PACS, DICOM, and AMBRA is preferred.
• Knowledge of GCP and regulatory standards is advantageous.
• Strong data management and documentation skills.

Responsibilities

• Coordinate acquisition, transfer, and secure storage of CT imaging data from trial sites.
• Manage day-to-day imaging workflows within Core Imaging Laboratory.
• Serve as primary contact between sites and Central Imaging Laboratory.
• Review imaging data for completeness and quality per protocol.
• Perform quality checks and resolve data discrepancies with sites.
• Oversee image processing workflows using DICOM, PACS and AMBRA.
• Maintain audit-ready documentation for imaging submissions and study activities.
• Support regulatory documentation and study deliverables.

Skills

Clinical research

Imaging workflows

DICOM

PACS

AMBRA

Communication

Organization

Education

Medical degree

Tools

PACS

AMBRA

Job description

Pay Transparency

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

Req #: 0000269140

Category: Research

Status: Full-Time

Shift: Day

Facility: Jersey City Medical Center

Department: Department of Medicine

Pay Range: $28.85 per hour

Location: 355 Grand Street, Jersey CIty, NJ 07302

Job Title: Research Coordinator

Location: Jersey City Medical Center

Department Name: Department of Medicine

Req #: 0000269140

Status: Hourly

Shift: Day

Pay Range: $28.85 - $28.85 per hour

Pay Transparency

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Research Coordinator

The Research Coordinator serves as the Core Imaging Laboratory (CIL) Manager for the Chronic Subdural Hematoma Treatment with Embolization Versus Surgery Study (CHESS), a multicenter clinical trial within the Department of Medicine at RWJBarnabas Health. The CIL Manager is responsible for the day-to-day operational management of centralized imaging workflows and serves as a critical connection between participating study sites, the Central Imaging Laboratory, and the study team.

By coordinating the acquisition, verification, processing, secure storage, and quality control of clinical imaging data, the CIL Manager helps ensure the integrity, accuracy, confidentiality, and regulatory compliance of imaging data used in clinical research. This role works closely with study investigators and participating sites to maintain protocol adherence, support blinded analysis, and ensure imaging workflows remain consistent, efficient, and audit-ready throughout the study.

A Typical Day

• Coordinating the acquisition, transfer, verification, and secure storage of CT imaging data from participating clinical trial sites.
• Managing day-to-day imaging workflows within the centralized, independent Core Imaging Laboratory.
• Serving as the primary point of contact between participating study sites and the Central Imaging Laboratory regarding imaging submissions and study requirements.
• Reviewing incoming imaging data for completeness, accuracy, quality, and compliance with study protocols.
• Performing quality checks on submitted imaging studies and identifying missing, incomplete, or inconsistent data.
• Communicating with site personnel to resolve imaging discrepancies and ensure appropriate data submissions.
• Overseeing image processing workflows using imaging technologies and platforms such as DICOM, PACS, and AMBRA.
• Monitoring adherence to imaging acquisition and submission protocols across participating study sites.
• Ensuring imaging workflows comply with study requirements, institutional policies, and applicable regulatory standards.
• Maintaining accurate, complete, and audit-ready documentation related to imaging submissions, quality checks, processing, and study activities.
• Ensuring compliance with blinded image analysis procedures and maintaining the confidentiality and security of clinical research data.
• Preparing and batching imaging datasets for independent analysis in accordance with study protocols.
• Supporting regulatory documentation, reporting requirements, and study deliverables in coordination with the research team.
• Assisting with training and onboarding participating site personnel on imaging submission procedures, requirements, and workflows.
• Maintaining secure imaging archives in accordance with institutional policies and applicable NIH and research standards.
• Monitoring the overall imaging workflow to identify operational issues and implement appropriate solutions in collaboration with the study team.
• Collaborating with the Clinical Review Committee (CRC) Manager to ensure continuity of Core Imaging Laboratory operations when the CIL Manager is unavailable.
• Supporting other clinical research activities, operational needs, and study-related assignments as directed.

This Role Might Be For You If

• You are passionate about clinical research and are interested in contributing to studies that improve the treatment and outcomes of patients with neurological conditions.
• You have a strong understanding of clinical research processes and the importance of accurate, reliable, and secure research data.
• You are highly organized and comfortable managing complex imaging workflows involving multiple clinical trial sites.
• You understand the importance of following study protocols and maintaining consistent processes across a multicenter clinical trial.
• You have strong attention to detail and can identify discrepancies, missing information, and quality issues within clinical imaging data.
• You are comfortable communicating with physicians, research staff, imaging personnel, and participating study sites.
• You can work independently while knowing when to seek guidance and collaborate with investigators and members of the study team.
• You are comfortable working with medical imaging systems and technologies such as DICOM, PACS, and AMBRA.
• You understand the importance of confidentiality, blinded analysis, data security, and regulatory compliance in clinical research.
• You are able to manage competing priorities, maintain accurate documentation, and meet study timelines.
• You have strong analytical, organizational, interpersonal, and written and verbal communication skills.
• You are interested in neurosurgery, neurology, neuroradiology, neurovascular conditions, or related areas of clinical research.
• You are comfortable supporting training, troubleshooting, and workflow coordination across multiple participating research sites.
• You value collaboration and understand the importance of maintaining continuity in clinical trial operations.

To Be Considered

Education: Medical degree required, including MD, MBBS, or DO.

Experience: Minimum of one (1) to two (2) years of clinical research experience required.

Clinical Research: Experience working in a clinical research environment, preferably involving multicenter clinical trials, imaging data, or neurological conditions.

Specialty Experience: Experience in neurosurgery, neurology, neuroradiology, or a related clinical specialty preferred.

Imaging Technology: Familiarity with medical imaging platforms and technologies, including PACS, DICOM, and AMBRA preferred.

Clinical Research Databases: Experience with clinical research databases and electronic research systems, such as WebDCU, preferred.

Regulatory Knowledge: Knowledge of Good Clinical Practice (GCP), FDA regulatory standards, clinical research requirements, and applicable institutional policies preferred.

Data Management: Demonstrated ability to coordinate, review, verify, organize, process, and securely maintain clinical imaging and research data.

Quality Assurance: Strong attention to detail and demonstrated ability to perform quality checks, identify discrepancies, resolve data issues, and maintain accurate documentation.

Communication: Strong written and verbal communication skills required, with the ability to effectively communicate with study sites, investigators, research staff, and other stakeholders.

Organization: Strong organizational and time-management skills required, including the ability to manage multiple imaging workflows, priorities, and deadlines.

Confidentiality: Demonstrated ability to maintain strict confidentiality of patient information, clinical research data, and blinded study information.

Collaboration: Ability to work effectively with multidisciplinary teams and coordinate activities across multiple participating clinical research sites.

Training: Ability to assist with training site personnel on imaging submission procedures and study-specific requirements.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

Benefits

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer