Research Business Specialist

Hackensack Meridian Health; Neptune Township (NJ); Hybrid; USD 75,000 - 92,000; Full time

Benefits offered by this job

Health benefits

Dental & vision

Paid leave

Tuition reimbursement

Retirement benefits

Job summary

Hackensack Meridian Health is seeking a Research Business Specialist to support pre-/post-award financial management for Clinical Trials and to manage OnCore CTMS data. This role involves budgeting, invoicing, and coordinating with study teams.

The position focuses on ensuring timely pre-award activities, accurate financial tracking, and collaboration across investigators, coordinators, and project managers in a hybrid remote setting.

Qualifications

• Bachelor's degree in Accounting, Science or Healthcare field.
• Minimum of 2 or more years of experience.
• Ability to analyze complex situations and identify solutions.
• Ability to work effectively as a member of a team.
• Ability to manage multiple priorities in a fast-paced environment.
• Knowledge of academic and government research administration policies and guidelines.
• Excellent written and verbal communication skills.
• Proficient computer skills including Microsoft Office and/or Google Suite platforms.

Responsibilities

• Conduct thorough analysis of protocols to determine protocol-required procedures, tests, and timing.
• Create an accurate CTMS schedule reflecting protocol requirements.
• Develop study budgets and manage invoicing per sponsor contracts.
• Input budgets and financial data into CTMS and monitor payments.
• Collaborate with Investigators, Coordinators, Project Managers to finalize budgets.
• Review contracts and budget terms for consistency and compliance.
• Maintain OnCore CTMS data and sponsor databases.

Skills

Analytical thinking

Team collaboration

Communication skills

Multitasking

Education

Bachelor's degree in Accounting, Science or Healthcare

2+ years experience

Tools

Oncore CTMS

Excel

Microsoft Office

Job description

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Research Business Specialist provides support for pre/post award financial management of Clinical Trial research and ongoing support for the management of the Oncore Clinical Trial Management System (CTMS) as applicable.

Fully Remote/Hybrid

A day in the life of a Research Business Specialist at Hackensack Meridian Health includes

• Conducts thorough analysis of research protocols to determine the specific protocol-required procedures, tests and timing of each procedure. High level review of the details of the schedule of events, along with the specific information in the procedural/visit descriptions and collaboration with study teams.
• Creates a schedule of events in the CTMS to reflect what is required by the protocol for accurate clinical trial data capture and financial tracking.
• Develops a study-specific Excel workbook and sends to research staff to collect information as needed.
• Revises the CTMS calendar based on feedback from the study team or protocol amendments.
• Enters budgets and all financial receivables in CTMS system and prepares invoicing as required by sponsor contracts.
• Works with research study staff (Investigators, Coordinators, Project Managers, etc.) to review the study protocol and develop the study budget, including the billing grid and per-patient costs and entry of information into the OnCore CTMS application.
• Obtains additional study related materials and contact sponsors for clarification as needed.
• Reviews study budget with research staff to ensure all relevant study costs have been included.
• Assists in developing all sponsored and internal sponsored clinical trials budgets/ Medicare Coverage Analysis.
• For industry-sponsored studies, review contract payment terms and negotiate amounts with the sponsor as needed.
• Ensures timely processing of all pre-award requirements in order to maintain a 90-day turnaround of sponsor documents.
• Compares protocol and contract documents for consistency, specifically language in the Informed Consent document.
• Acts as a liaison for HMH Network; attends finance meetings and assists other departments with global functioning details.
• Updates and maintains clinical trial contract and financial data in the OnCore system.
• Updates and maintains sponsor database and pre-award activity metrics.
• Works to ensure a smooth transition between pre-award and post-award project phases, including transition to post-award accountants.
• Renegotiate payments from sponsor and process contract and budget amendments as required by protocol amendments or input from PI/Coordinators/Data Analysts or Managers.
• Assists with tracking of department financials including invoice and reconciliation processes. Monitor receipt of clinical trial payments from Sponsors.
• Distributes clinical trial funds to its appropriate department and/or research accounts based on the internal budget.
• Update research accounts and provide financial activity reports to the Principal Investigators and department Administrators.
• Collaborates with fellow financial and contract administrators and others who work with clinical trials to develop best practices, standardize processes, document procedures, etc.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Education, Knowledge, Skills and Abilities Required

• Bachelor's degree in Accounting, Science or Healthcare field.
• Minimum of 2 or more years of experience.
• Ability to analyze complex situations and identify solutions.
• Ability to work effectively as a member of a team.
• Ability to manage multiple priorities in a fast-paced environment.
• Knowledge of academic and government research administration policies and guidelines.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms.

Education, Knowledge, Skills and Abilities Preferred

• Experience in clinical Research.
• Experience with billing and collection processes.
• Experience with Oncore CTMS or other CTMS systems

Licenses and Certifications Preferred

• SOCRA Clinical Research Professionals (CCRP) certification or equivalent certification.

Minimum rate of $83,782.40 Annually

HMH is committed to pay equity and transparency for our team members.

The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to

Labor Market Data Compensation is benchmarked against market data to ensure competitiveness.

Experience Years of relevant work experience.

Education and Certifications Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.

Skills Demonstrated proficiency in relevant skills and competencies.

Geographic Location Cost of living and market rates for the specific location.

Internal Equity Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.

Budget and Grant Funding Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.