Research Budget & Contracts Specialist

Penn State University; USA; Remote; USD 45.000 - 60.000; Vollzeit

Zusammenfassung

Penn State University’s Piazza Center is seeking a detail-oriented Budget & Contract Administration Assistant to support contract, billing, and financial processes.

You will work with the Executive Director and Research Project Manager to track expenditures, manage invoicing, payments, and the contract pipeline, ensuring accuracy and timeliness. This role requires strong organizational skills and the ability to manage multiple contracts and deadlines in a university setting.

Qualifikationen

• Experience in a university or nonprofit administrative environment.
• Strong organization and attention to detail.
• Ability to manage multiple contracts and invoices simultaneously.
• Experience with financial administration, invoicing, accounts receivable, or related functions.
• Excellent written and verbal communication with consultants and university partners.

Aufgaben

• Maintain the Centers' sales, contract, billing, and payment pipeline.
• Coordinate contract preparation, signatures, processing, and required documentation.
• Process invoice requests and assist with billing and payment follow-up through Penn State fiscal offices and external systems, including completion of required documentation and procedures.
• Track project revenue, expenditures, receivables, and consultant/subcontractor payments.
• Maintain accurate financial, contract, invoice, and payment records.
• Monitor deadlines and follow up on outstanding contracts, invoices, and payments.
• Provide regular budget, contract, and pipeline updates to the Executive Director and Research Project Manager.
• Assist with financial audits, reconciliation, reporting, and coordination with university financial and procurement offices.

Kenntnisse

Organizational skills

Attention to detail

Multitasking

Communication skills

Fiscal familiarity

Tools

SIMBA

Spreadsheets

Jobbeschreibung

Penn State University’s Piazza Center is seeking a detail-oriented Budget & Contract Administration Assistant to support contract, billing, and financial processes.

You will work with the Executive Director and Research Project Manager to track expenditures, manage invoicing, payments, and the contract pipeline, ensuring accuracy and timeliness. This role requires strong organizational skills and the ability to manage multiple contracts and deadlines in a university setting.