Research Assistant (Administrative Specialist 1)

State of Oregon; Salem (VA); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid leave

Job summary

The State of Oregon, Department of Revenue, is seeking a Research Assistant (Administrative Specialist 1) in Salem to support the Research Section with data gathering, reporting, and publication formatting. The role combines admin support with data coordination and requires strong attention to detail, proficiency in Microsoft Office, and ability to handle multiple tasks.

It is headquartered in Salem with optional in-state hybrid work; on-site is required weekly or as business needs dictate.

Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
• An equivalent combination of education and experience.

Responsibilities

• Coordinate the Research Section's response to surveys, formal requests for information, and regular reporting of data.
• Coordinate the flow of information between the Department of Revenue and counties relating to property tax data.
• Communicate with counties the templates and instructions for providing data.
• Track the amount of information received and unresolved data issues.
• Edit, proof, and arrange material for printing and distribution of publications.
• Format text and graphics for publications, including accessibility remediation using Microsoft Office and Adobe tools.
• Arrange for printing and mailing of section publications.

Skills

Data analysis

Collaboration

Adaptability

Communication

Education

Associate degree in general office occupations

Tools

Excel

Job description

Position Title

Research Assistant (Administrative Specialist 1)

Salary Range

$3,798 - $5,193

Position Type

Employee

Location

This position is headquartered in our Salem office; however, the successful candidate may be eligible for in-state hybrid work. Hybrid work consists of performing duties onsite in a standard office environment and working remotely. This position has an in-office requirement of once a week or based on business needs.

In order to be considered for Department of Revenue recruitments, you must reside within the state of Oregon. Current Revenue employees who live outside of Oregon may apply and will be considered.

Why Join Us

Oregon counts on us! Our Mission, Vision, and Values guide us as we serve Oregon taxpayers whose tax dollars support the critical infrastructure of Oregonians' daily lives. Department of Revenue is recruiting for a Research Assistant (Administrative Specialist 1) position. We are looking for a talented, detail-oriented individual to join our Research Section.

What You Will Be Doing

Below is a sampling of job duties. It is not meant to encompass all duties.

• Coordinate the Research Section's response to surveys, formal requests for information, and regular reporting of data, such as the annual District of Columbia Tax Burden Study, Bureau of the Census, Department of Administrative Services, and Federation of Tax Administrators, and others.
• Coordinate the efficient flow of information between the Department of Revenue and counties relating to the annual collection of property tax data from counties.
• Communicate with counties the templates and instructions for providing the annual sets of data.
• Track the amount of information received and unresolved data issues.
• Edit, proof, and arrange material for printing and distribution of the section’s annual publications, Tax Expenditure Report, and other research reports.
• Integrate text and graphics for publications and perform other formatting tasks such as accessibility remediation, using software tools including Microsoft Office and Adobe products.
• Arrange for the printing and mailing of section publications.

To request a copy of the position description, which includes all duties and working conditions, please email [e-mail].

For any additional questions please contact Bev RatheLeGurche @ [e-mail].

This Is What You Need To Qualify

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience.

Desired Skills and Attributes

• Ability to work collaboratively in support of shared team goals
• Comfortable with Excel and working with data
• Willingness to regularly learn and try new kinds of projects or tasks
• Experience handling multiple short-term and long-term tasks concurrently
• Accountability in performance and flexibility in approach to new things

What's In It For You

The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage, pension and retirement programs, paid holidays off, and personal business leave, as well as paid and accrued vacation leave, and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.

Eligibility

Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.

Criminal Records Check

Employment in any position with the Department of Revenue for all current and prospective employees is contingent on passing a criminal background and fingerprinting check. Circumstances of any criminal conviction will be reviewed to determine eligibility for the position under recruitment.

Income Tax Compliance

To work for the Department of Revenue you must comply with all income tax laws. This means that the department will check to see if you have filed Oregon income tax returns and made arrangements to pay any outstanding liabilities before offering you a position.

Veterans' Preference

Veterans' preference: Please do not attach your Veterans' preference documentation in the Resume/CV field of your application. How to submit your Veteran documents for preference.

Additional Information

This is a SEIU-represented position. This recruitment may be used to fill additional vacancies as they occur. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity. Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time. Criminal Records Check - Employment in any position with the Department of Revenue for all current and prospective employees is contingent on passing a criminal background and fingerprinting check. Circumstances of any criminal conviction will be reviewed to determine eligibility for the position under recruitment. To work for the Department of Revenue you must comply with all income tax laws. This means that the department will check to see if you have filed Oregon income tax returns and made arrangements to pay any outstanding liabilities before offering you a position. If you need an application in an alternate format in order to complete the process, you may contact us at: Human Resources at [phone].

Helpful Links

How to Set Job Alerts Workday Applicant FAQ Understanding the State Application Process Help & Support web page

Diversity and Inclusion

The Oregon Department of Revenue strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. The Oregon Department of Revenue is an equal opportunity; affirmative action employer committed to workforce diversity. Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the desired attributes listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background. We would encourage you to apply, even if you don't meet every one of our attributes listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you're looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”