Research Administrator Senior

University Of Michigan; Ann Arbor (MI); Remote; USD 70,000 - 100,000; Full time

Job summary

The University of Michigan’s Data Science for Dynamic Intervention Decision-Making Center (d3center) seeks a senior Research Administrator to provide pre- and post-award research administration support for a diverse portfolio, including a NIH P50 Center for Excellence award. You will partner with faculty, staff, and central offices to ensure compliant, efficient stewardship of sponsored projects.

Reporting to the d3c Managing Director and working with SRC and ISR Admin Core, you will help manage

Qualifications

• Bachelor degree and 5+ years of progressive experience in research administration.
• Experience with pre- and post-award federal awards.
• Proficiency with Microsoft Office, Google Suite and Zoom.
• Experience with eResearch, Business Objects and other administrative systems.

Responsibilities

• Coordinate the preparation, review, and submission of complex proposals including multi-PI, multi-institutional, and center-scale submissions.
• Develop and review detailed budgets and justifications including cost sharing and subawards.
• Interpret and apply sponsor, federal, and university policies for accurate, competitive proposals.
• Prepare and finalize facilities, biosketches, and subcontract forms.
• Route proposals through the eResearch proposal management system for timely submissions.
• Prepare Just in Time documentation and other sponsored requests.
• Manage post-award activities including award setup, financial oversight, effort reporting, subawards, and closeout.
• Monitor expenditures to align with sponsor terms and budgets.
• Prepare RPPRs and reporting requirements.

Skills

Microsoft Office

Google Suite

Zoom

Communication

Education

Bachelor degree

Tools

eResearch

Business Objects

Administrative systems

Job description

Job Summary

The Data Science for Dynamic Intervention Decision-Making Center (d3center) is seeking a senior Research Administrator to provide pre- and post-award research administration support for a diverse research portfolio. The d3c Research Administrator will partner closely with faculty, staff, and central offices to ensure compliant, efficient, and strategic stewardship of sponsored projects, including a P50 Center for Excellence award from the NIH.

The Data Science for Dynamic Intervention Decision-Making Center (d3center) is an interdisciplinary collective of data scientists revolutionizing the design and delivery of interventions in healthcare and education within the Institute for Social Research (ISR) . d3c strives to cultivate a bottom-up, interactive, team-oriented workplace that values, above all else, how people work together in the service of developing and disseminating novel data science tools that matter. As we develop the methodological toolkit scientists need to address today's biggest public health challenges, we're building an open-source ecosystem for sharing our tools and collaborating with and training scientific partners to implement our methodology to solve real‑world problems. Through partnerships with stakeholders around the world, we will catalyze a new generation of evidence‑based, technology‑powered treatments that improve health and education outcomes for everyone.

This position will report to the d3c Managing Director, and partner closely with experienced research administrators housed within the Survey Research Center (SRC), and the Institute for Social Research Admin Core.

Responsibilities*

Pre-Award Activities:

• Coordinate the preparation, review, and submission of complex proposals, including multi-PI, multi-institutional, and center-scale submissions.
• Develop and review detailed budgets and justifications, including cost sharing, subawards, effort commitments, and compliance components.
• Interpret and apply sponsor, federal, and university policies to ensure proposals are accurate, competitive, and compliant.
• Prepare and finalize commonly required proposals documents such as facilities, biosketches, and managing subcontract forms.
• Route proposals through the eResearch proposal management system at the University of Michigan ensuring timely submissions.
• Prepare Just in Time documentation and other sponsored requests.

Post-Award Project Administration and Financial Management:

• Manage post-award activities for a portfolio of sponsored projects, including award setup, financial oversight, effort reporting, subaward management, and closeout.
• Monitor expenditures and commitments to ensure alignment with sponsor terms, approved budgets, and project timelines.
• Reconcile accounts on a monthly basis for accuracy and allowability and to ensure compliance with SRC, U-M, and sponsor guidelines.
• Prepare and maintain monthly faculty effort spreadsheets to track effort commitments across time.
• Identify and resolve compliance, financial, and administrative issues; elevate risks as appropriate and recommend corrective actions.
• Prepare materials for annual sponsor project reports such as Research Performance Progress Reports (RPPR), preparing subcontracts in eResearch, routing purchase orders, managing PeoplePays, and other reporting requirements.

Compliance:

• Ensure compliance with sponsor, ISR, SRC and university guidelines.
• Help with the creation and management of Unfunded Agreements/Data Use Agreements (UFA/DUA) in eRPM.
• Help draft administrative pieces for Institutional Review Board (IRB) applications for human subjects studies.
• Attend research administration meetings and training to remain current on changes in policies and procedures affecting proposal preparation, financial and administrative reporting.

Required Qualifications*

• Bachelor degree and 5+ years of progressive experience in research administration, including both pre- and post-award responsibilities
• Experience with pre- and post-award federal awards
• Demonstrated proficiency with Microsoft Office products, Google suite s and communication applications such as Zoom
• Experience with business tools such as eResearch, Business Objects, and other administrative systems

Desired Qualifications*

• Experience supporting infrastructure and/or center grants
• Experience with ISR research administration systems (e.g., proposal and award management, financial reporting systems)

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.

Work Locations

Work location is expected to be remote.

Additional Information

The Institute for Social Research (ISR) at the University of Michigan seeks to create a community of respect and authentic collaboration by recruiting and retaining individuals that represent a variety of voices as a reflection of our commitment to serve the people of Michigan, to maintain the excellence of the university, and to ground our research in varied disciplines.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and any eligible family members and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting upon meeting eligibility requirements
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.