Research Administrator, Pre-Award

jeffersonhealth; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

Thomas Jefferson University is seeking a Research Administrator, Pre-Award to support the preparation and submission of research proposals for external funding. The role ensures compliance with sponsor requirements and institutional policies, guiding through the pre-award process as a resource for faculty and staff.

The incumbent will review budgets and proposals, liaise with sponsors, and coordinate with post-award and other offices to enable timely award setup while promoting accuracy and

Qualifications

• Bachelor's Degree is required.
• 5+ years in grants administration (federal and non-federal).
• Strong knowledge of federal, state, and private sponsor regulations and institutional policies.

Responsibilities

• Reviews proposals and budgets for accuracy, completeness, and compliance with sponsor and institutional policies prior to submission.
• Acts as a liaison between TJU and sponsors, assisting with award negotiation, interpretation of terms, and ensuring compliance with grant conditions.
• Provides guidance, training, and support to faculty, staff, and academic departments on proposal development, sponsor requirements, and institutional policies.
• Coordinates with internal offices to ensure consistency, mitigate risk, and facilitate timely award setup.

Skills

Oral and written communication

Analytical and problem solving

Cross-department collaboration

Regulatory knowledge (grants)

Education

Bachelor's Degree

Job description

Number of Positions In Requisition 1

The Research Administrator, Pre-Award assists the Thomas Jefferson University community in the preparation and submission of research proposals to secure external funding. This role ensures proposals and awards comply with sponsor requirements and institutional policies, providing guidance throughout the pre-award process. The position serves as a resource for faculty and staff, offering expertise on budgets, regulations, and terms and conditions, and collaborates closely with post-award administration to facilitate smooth award setup. The Research Administrator, Pre-Award contributes to process improvement, training initiatives, and promotes a culture of compliance, accuracy, and customer service.

Job Description

Summary

The Research Administrator, Pre-Award assists the Thomas Jefferson University community in the preparation and submission of research proposals to secure external funding. This role ensures proposals and awards comply with sponsor requirements and institutional policies, providing guidance throughout the pre-award process. The position serves as a resource for faculty and staff, offering expertise on budgets, regulations, and terms and conditions, and collaborates closely with post-award administration to facilitate smooth award setup. The Research Administrator, Pre-Award contributes to process improvement, training initiatives, and promotes a culture of compliance, accuracy, and customer service.

Job Duties

• Reviews proposals and budgets for accuracy, completeness, and compliance with sponsor and institutional policies prior to submission.
• Acts as a liaison between TJU and sponsors, assisting with award negotiation, interpretation of terms, and ensuring compliance with grant conditions.
• Provides guidance, training, and support to faculty, staff, and academic departments on proposal development, sponsor requirements, and institutional policies.
• Coordinates with internal offices, including post-award administration, legal/patent/licensing offices, and research service divisions, to ensure consistency, mitigate risk, and facilitate timely award setup.

Minimum Qualifications

• Bachelor's Degree
• 5 years in grants administration, both federal and non-federal
• Demonstrates strong knowledge of federal, state, and private sponsor regulations, as well as institutional policies relevant to pre-award administration.
• Exhibits excellent oral and written communication skills to provide guidance and training to a diverse community of faculty, staff, and external sponsors.
• Applies analytical and problem-solving skills to review complex proposals and budgets, identifying potential risks and ensuring compliance.
• Collaborates effectively across departments, building relationships to support accurate and timely proposal submissions.
• Adapts to changing regulations, electronic research administration systems, and institutional priorities, fostering continuous improvement in pre-award processes.

Physical Demands

Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University Primary Location Address

833 Chestnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hosp