Research Administrator, Post Award III, School of Medicine, Pediatrics Research Administration [...]

Emory University; Atlanta (GA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a Research Administrator to join their dynamic team in Atlanta. In this pivotal role, you will support the management of grants and contracts, ensuring compliance and facilitating communication between various stakeholders. Your expertise will be essential in providing high-quality customer service to faculty members and managing financial reporting and budget adjustments. This position offers the flexibility of remote work while requiring occasional on-site presence. If you are passionate about research administration and thrive in a collaborative environment, this is the opportunity for you.

Benefits

Work from Home Flexibility

Professional Development Opportunities

Health Insurance

Retirement Plan

Paid Time Off

Qualifications

• 5+ years of experience in grants and contracts management.
• Knowledge of federal rules and regulations for research activities.

Responsibilities

• Support daily activities of Post-Award Specialists and manage budgets.
• Ensure compliance with agency and university regulations.

Skills

Grants Management

Contract Management

Customer Service

Financial Reporting

Analytical Skills

Education

Bachelor's Degree

Tools

PeopleSoft Financial System

Job description

Research Administrator, Post Award III, School of Medicine, Pediatrics Research Administration Services

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Research Administrator, Post Award III, School of Medicine, Pediatrics Research Administration Services

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

KEY RESPONSIBILITIES:

1. Support the day-to-day activities of a team of Post-Award Specialists.
2. Monitor workload distribution and raise any concerns to the Research Administration Services (RAS) director.
3. Provide guidance to team members, as appropriate.
4. Coordinate with RAS Director regarding pre-award activities, issues resolution, and workload distribution.
5. Ensure strong levels of customer service to faculty and departments being served.
6. Work with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate.
7. Manage post-award activities within a RAS unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
8. Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.
9. Interact regularly with and provide high quality customer service to faculty members conducting sponsored research.
10. Ensure adherence to quality standards and all policies and award regulations.
11. Create high-quality written reports.
12. Upon award acceptance, define account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
13. Set up award in financial system.
14. Distribute award information to PIs, co-PIs and relevant staff and other RAS units.
15. Coordinate with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
16. Review and reconcile award expenditures and budgets, making adjustments, as necessary.
17. Project and forecast future award expenditures.
18. Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract.
19. Communicate with PIs on a regular basis regarding budget and expense adjustments and revisions.
20. Complete financial reports to be sent to sponsor, as required by the award terms and conditions.
21. Monitor compliance with agency and University regulations regarding reporting.
22. Complete invoices and submit to sponsor (for certain award types only).
23. Assist PIs with non-financial report submissions, as necessary. Coordinate and submit requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensure all requests are done in compliance with sponsor guidelines and University policies.
24. Facilitate the approval of invoices to pay subcontractors.
25. Review effort reports and manage quarterly effort certification process for assigned units.
26. Apply federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
27. Assist in transferring awards out of the university.
28. Close out all funded projects consistent with university process and timelines.
29. Perform related responsibilities as required.

MINIMUM QUALIFICATIONS:

1. Bachelor's degree and five years of experience related to grants and contracts management OR an equivalent combination of education, training and experience.
2. Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity.
3. Knowledge of the PeopleSoft Financial System preferred.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed and at times, on short notice. Emory reserves the right to change this status with notice to employee.