Research Administrator IV

University of California, San Francisco; San Francisco (CA); On-site; USD 90,700 - 193,500; Full time

Job summary

A prominent educational institution is seeking a seasoned research administrator in San Francisco to manage high volume and complex contracts and grants. The candidate should have a Bachelor's degree and a minimum of 5 years of relevant experience. Responsibilities include oversight of budget reports and financial tasks. The position offers a salary range of $90,700 - $193,500 annually, depending on experience. Strong analytical and communication skills, along with proficiency in financial software, are required.

Qualifications

• Minimum 5 years of related experience.
• Ability to manage high volume and complex transactions under tight deadlines.
• Knowledge of compliance requirements in research administration.

Responsibilities

• Oversee and manage a diverse portfolio of federal, state, and private contracts and grants.
• Provide budget detail, analysis, and recommendations to inform strategic decisions.
• Communicate with internal and external individuals at all levels.

Skills

Advanced financial analysis

Strong organizational skills

Customer service focus

Proficient in Microsoft Suite

Strong communication skills

Education

Bachelor's degree in related area

Tools

PeopleSoft

Microsoft Excel

Job description

Job Summary

Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and/or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role (CR): Typically works on highly complex proposals and awards such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority.

Clinical Pharmacy

Full Time

87720BR

Responsibilities

This position uses advanced skills as a seasoned, experienced research administrator to independently oversee and manage a diverse portfolio of federal, state, and private contracts and grants, including awards that may involve multiple investigators and multiple sub awards. Responsibilities include oversight of monthly Budget Status Reports (BSRs), payroll distributions, financial status reports, invoicing, recharge proposal and operations management, depreciation of equipment, and closeout reconciliations. This position will also oversee the annual budgeting process in PLUS for the PIs that they support, provide budget detail, analysis and recommendations to the Department Chair and Chief Administrative Officer to inform strategic decisions on new and existing programs, funding plans, etc. This requires monthly monitoring of a variety of funding streams and payroll distributions for Faculty, non‑Faculty Academics and Staff in the department and regularly coordinating with department HR to enter UC Path for payroll changes. In collaboration with the Office of Sponsored Research (OSR), this position also oversees the progress of outgoing proposals by providing budgetary and financial information and facilitating communications between principal investigators and OSR staff to ensure deliverables are met for proposal submission. This position also reviews compliance issues according to campus guidelines and Uniform Guidance. The incumbent will communicate both verbally and via written communication with internal and external individuals at all levels.

Salary and Benefits

The salary range for this position is $90,700 - $193,500 (Annual Rate).

Department Description

The Department of Clinical Pharmacy is a multi‑faced department with centers, laboratories, and educational programs with many locations at UCSF (Parnassus, Mission Bay and ZSFG) and throughout the state. It is home to a number of functional units, including the Center for Translational and Policy Research on Personalized Medicine (TRANSPERS), Drug Research Unit (DRU), Medication Outcomes Center (MOC), and the California Poison Control System (CPCS). The department also delivers a substantial portion of the Doctor of Pharmacy curriculum at UCSF.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Minimum 5 years of related experience
• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration
• Extensive knowledge of program administration guidelines of Federal and non‑Federal sponsors supporting research and educational activities, preferably in a university environment
• Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage high volume and complex transactions under tight deadlines
• Ability to perform highly complex financial analysis and customized reporting
• Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas
• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration
• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles
• Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements
• Demonstrated knowledge of effective fund management processes, procedures and techniques.
• Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor‑specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
• Ability to interpret policy for others.
• Advanced knowledge of effective grant funding processes, procedures and techniques
• Advanced ability to create and train grant writing and other communications skills in a variety of styles to ensure securing grant funding required
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences
• Ability to effectively present complex financial information both verbally and in writing in a clear and concise manner.
• Strong interpersonal skills at all levels within the organization; advanced critical thinking skills; and attention to detail.
• Proficient in Microsoft Suite with advanced knowledge of Excel, including the ability to use pivot tables, conditional formatting, and v‑lookup
• Efficient time management skills and ability to multi‑task in a high‑volume environment; ability to adapt to changing priorities; ability to independently follow through on tasks or projects to completion

Preferred Qualifications

• Proficiency in using the following systems: PeopleSoft (specifically RAS), MyReports, CACTAS, eProposal, UCPath, PLUS, PeopleConnect, General Ledger Verification Tool, Award Verification Tool

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.