Research Administrator I

Michigan State University; East Lansing (MI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Michigan State University College of Nursing is seeking a Research Administrator to provide independent support for pre-award and post-award processes, project closeout, and compliance. This role collaborates with faculty, staff, and the Office of Sponsored Programs to ensure budgets, grants, and documentation meet requirements.

The position requires a four-year degree in business, finance, or a related field, with MSU Essentials of Research Administration certification within one year.

Qualifications

• Four-year degree in business administration, finance, or related field.
• Up to 6 months of related work in research administration.
• Completion of Essentials of Research Administration or equivalent within one year of hire.

Responsibilities

• Provides basic budget development assistance and coordination with subcontractors.
• Provides basic grant development assistance and ensures required documents are complete.
• Coordinates with MSU departments and the Office of Sponsored Programs for budget prep and approvals.
• Manages subcontract and sponsor communications and invoicing.
• Maintains regulatory documentation and project records.
• Reviews budget quarterly with Investigators and assists with forecasting expenses.
• Assists with project account closeout activities and final reports.
• Remains flexible to remote work with required on-site presence two days weekly.

Skills

Budgeting

Grant administration

Communication

Attention to detail

Education

Bachelor's degree in business administration/finance or related field

Tools

Microsoft Outlook

Microsoft Excel

EBS systems

Job description

Position Summary

The College of Nursing is seeking applications for a Research Administrator. This position will provide independent, complex professional support to Nursing faculty and PhD students related to pre-award administration, post-award administration, project close out, and research and compliance.

Position Responsibilities Include But Are Not Limited To

• Provides basic budget development assistance, including coordination with subcontract agencies and vendors.
• Provides basic grant development assistance, provides clarification on application requirements, confirms all required documents have been provided, confirms documents are formatted correctly, develops and provides templates to assist with narrative writing.
• Coordinates with faculty and staff in other MSU Departments/Colleges as well as the Office of Sponsored Programs (OSP) for budget preparation, F&A cost distribution and approvals prior to submission, including preparation and routing of the MSU eTransmittal/KC proposal development document.
• Manages subcontract and sponsor communication; coordinates invoicing of funding sources.
• Coordinates orders for supplies and services for smaller projects without administrative staff.
• Reviews award budget quarterly with Investigators; assists with forecasting expenses; prepares interim and final financial progress reports; assists with technical report preparation and submission.
• Assists with project account closeout activities with MSU CGA and sponsor; assists with final financial report and technical report preparation and submission.
• Maintains database and file system with required regulatory documentation.

This position will require a weekly onsite presence of at least two days per week with the other work days being performed via a remote work schedule.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree in business administration, finance, or a research-related field; up to six months of related and progressively more responsible or expansive work experience in research administration including the area of pre- or post-award processes, or related field such as regulatory administration; or an equivalent combination of education and experience.

The job also requires: completion of Essentials of Research Administration (MSU certificate) or equivalent within one year of hire.

Desired Qualifications

• More than three years of related and progressively more responsible or expansive work experience in research administration including the area of pre- or post-award processes, or related field such as regulatory administration; or an equivalent combination of education and experience.
• Experience working with NIH proposals; attendance at KC system trainings; experience with Microsoft Suite including Microsoft Outlook; demonstrated ability to multi-task with high level of accuracy in a deadline-driven environment; knowledge of University policies and procedures; experience with EBS systems; effective analytical, verbal, and written communication skills; strong interpersonal and organizational skills; completion of MSU's Essentials of Research Administration certificate series; demonstrated ability to problem solve, think creatively, function as a team member, and adapt to change; ability to prioritize tasks and work independently with frequent interruptions.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Work Hours

STANDARD 8-5

Description of End Date

99991231

Website

NURSING.MSU.EDU

Summary of Physical Demands

lifting 50 pounds or more with frequent lifting and/or carrying of objects weighing 25 pounds or more

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

The Bidding Eligibility ends on

09/29/2026 at 11:55 PM