Research Administrator (6-Month Fixed Term)

Stanford University; Palo Alto (CA); On-site; USD 77,000 - 114,000; Full time

Job summary

Kavli Institute for Particle Astrophysics and Cosmology at Stanford University is seeking a fixed-term administrative professional for a 6-month assignment. The role involves coordinating institute activities across Stanford campus operations, SLAC facilities, and external stakeholders, with attention to scheduling and reporting.

A hybrid work arrangement applies, with on-site requirements and collaboration across diverse teams.

Qualifications

• Strong subject matter knowledge and expertise relevant to the position’s areas of responsibility.
• Excellent planning and organizational skills, with the ability to establish priorities, manage multiple projects, and meet time-sensitive deadlines.
• Excellent written and verbal communication skills, with the ability to communicate clearly and effectively with diverse internal and external audiences.
• Strong interpersonal, relationship-building, negotiation, and customer service skills, with the ability to work effectively and diplomatically with a wide range of stakeholders.
• Strong analytical, critical thinking, and problem-solving skills, with demonstrated sound judgment, initiative, creativity, and decision-making ability.
• Excellent attention to detail and accuracy.
• Competency in project management.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

Skills

Subject matter expertise

Planning & organization

Written & verbal communication

Interpersonal skills

Analytical thinking

Attention to detail

Project management

Excel & web tools

Education

Cardinal Research Administration Foundational Training

Tools

Excel

Job description

Job Description

WORK SCHEDULE

Hybrid work arrangement with 2 days per week on-site with hours of operation from 9am to 5pm. Some weeks will require on-site work for four or more days.

BUDGETED SALARY

The expected pay range for this position is 77,120-114,000 per annum.

SCHOOL/UNIT DESCRIPTION

Kavli Institute for Particle Astrophysics and Cosmology was founded in 2003 to explore new fronts and challenges in astrophysics and cosmology. We bring the power of theory, computation, experiments and observations to bear on these questions. We are a broad community of more than 150 scientists with diverse interests in astrophysics and cosmology. Our efforts are organized as the Kavli Institute for Particle Astrophysics and Cosmology, or KIPAC, one of 19 independent laboratories, centers, and institutes of Stanford University. Initiated with a generous grant from Fred Kavli and The Kavli Foundation, KIPAC is housed at the SLAC National Accelerator Laboratory and in the Physics & Astrophysics and Varian Physics buildings on the Stanford campus. The institute is funded in part by Stanford University and the United States Department of Energy.

POSITION SUMMARY

Kavli Institute for Particle Astrophysics and Cosmology was founded in 2003 to explore new fronts and challenges in astrophysics and cosmology. We bring the power of theory, computation, experiments and observations to bear on these questions. We are a broad community of more than 150 scientists with diverse interests in astrophysics and cosmology. Our efforts are organized as the Kavli Institute for Particle Astrophysics and Cosmology, or KIPAC, one of 19 independent laboratories, centers, and institutes of Stanford University. Initiated with a generous grant from Fred Kavli and The Kavli Foundation, KIPAC is housed at the SLAC National Accelerator Laboratory and in the Physics & Astrophysics and Varian Physics buildings on the Stanford campus. The institute is funded in part by Stanford University and the United States Department of Energy.

This is a fixed term position for 6 months.

PREFERRED/DESIRED QUALIFICATIONS

• Strong subject matter knowledge and expertise relevant to the position’s areas of responsibility.
• Excellent planning and organizational skills, with the ability to establish priorities, manage multiple projects, and meet time-sensitive deadlines.
• Excellent written and verbal communication skills, with the ability to communicate clearly and effectively with diverse internal and external audiences.
• Strong interpersonal, relationship-building, negotiation, and customer service skills, with the ability to work effectively and diplomatically with a wide range of stakeholders.
• Strong analytical, critical thinking, and problem-solving skills, with demonstrated sound judgment, initiative, creativity, and decision-making ability.
• Excellent attention to detail and accuracy.
• Competency in project management.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Ability to work effectively both independently and collaboratively as part of a team.

Certifications and Licenses

• Cardinal Research Administration Foundational Training must be completed to remain in this position.