Research Administrative Manager

Lurie Children's Hospital; Chicago (IL); On-site; USD 77,000 - 126,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

403(b) retirement plan

Paid Time Off

Wellbeing programs

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking a Research Administrative Manager to support PIs with onboarding, staffing, grants management, and budgeting.

The role ensures smooth daily Neighborhood operations and collaboration with faculty, postdocs, and staff across departments. The position involves coordinating with the Office of Sponsored Programs, HR, and NU collaborators, handling visas, and assisting with performance documentation and appointments.

Qualifications

• Bachelor’s degree in a relevant field with 2+ years of experience or 6+ years in related work.
• Administrative experience in research administration is required.
• Proficiency with PC and Mac; experience with Word, Excel, PowerPoint, EndNote, and publishing tools.

Responsibilities

• Assist with progress reports, budgets, proposals, and sponsor guidelines interpretation.
• Advise PIs and staff on Federal, State, and institutional policies and deadlines.
• Manage external grants and contracts, coordinating with OSP, finance, and HR.
• Review and organize Neighborhood budgets and financial reports.
• Support faculty recruitment and faculty appointments with NU collaborators.
• Collaborate with HR to recruit staff and fill vacancies; manage requisitions.
• Assist with visa and green card applications for faculty and staff.
• Coordinate Neighborhood programs with HR, Payroll, AP, and NU offices.
• Onboard new employees and assist with performance documentation and inquiries.
• Other duties as assigned.

Skills

Administrative experience

Organizational skills

Communication

Research administration

Budget management

HR coordination

Visa/green card support

Education

Bachelor’s degree in relevant field

Tools

Word

Excel

PowerPoint

EndNote

Adobe Photoshop

Desktop publishing

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

Simpson Querrey Biomedical Research Center

Job Description

The Research Administrative Manager reports to the Director, Research Support Office, Stanley Manne Children’s Research Institute, and is responsible for assisting Principal Investigators (PIs) by providing onboarding and staffing, purchase approvals, grants management and Neighborhood organizational assistance. Ensures the smooth daily operation of the Neighborhoods and supports the faculty researchers, research associates, postdoctoral fellows, graduate students and laboratory technicians.

Essential Job Functions:

• Assists, in conjunction with Research Grants Specialist partners with the preparation of progress reports and institutional review processes, including budget and proposal and progress report preparation and review, interpretation of sponsor guidelines.

• Interprets and advises PIs and Lurie Children’s staff on Federal, State and institutional policies, procedures, guidelines, and deadlines in conjunction with the Research Grants Specialists and Office of Sponsored Programs (OSP).

• Assists PIs in managing external grants and contracts, planning and carrying out research programs and goals to assure compatibility with available resources. Supports PIs and Office of Sponsored Programs, Sponsored Research Finance Office, and Office of Research Business Operations staff in oversight and monitoring of sponsored projects.

• Reviews Neighborhood fund accounts consistent with approved budgets in coordination with Sponsored Research Finance Office accounting and accounts receivables. Assists in preparing and organizing the Neighborhood budget(s) and financial reports.

• Assists with new faculty recruitment and works with the Department of Pediatrics and Northwestern University collaborators to coordinate new faculty appointments.

• Works with Lurie Children’s Human Resources department to recruit staff and fill vacancies, completing necessary requisitions and related documentation consistent with Hospital policy.

• Works with Lurie Children’s Human Resources department, Northwestern University and outside law firms to assist faculty and staff with Visa and green card applications.

• Assists with the operations of Neighborhood programs with direction from the Neighborhood Lead(s); liaising with collaborating Lurie and NU departments and divisions including HR, Payroll, AP, NU OISS .

• Assists the Neighborhood Lead(s) and/or PIs with new employee onboarding and orientation. Assists Neighborhood Lead(s) with preparation of confidential paperwork related to faculty and staff performance evaluations as well as any ongoing performance needs. Serves as impartial contact for staff and faculty as hiring manager of record in any performance or work duty inquiry.

• Other job functions as assigned.

Knowledge, Skills, and Abilities:

• Education Experience: Bachelor’s degree in relevant field and 2+ years experience or 6+ years related experience.

• Job Related Experience: Administrative experience required in research administration, preferably in a scientific setting.

• Expertise with both PC and Mac computers is preferable. Experience with desktop publishing and programs such as Word, Excel, PowerPoint, EndNote, Adobe Photoshop and ability to insert figures, etc. Demonstrated working experience with computer-based proposal management systems and databases preferred.

• Must have excellent organizational and prioritization skills to effectively manage priorities of multiple team members.

• Ability to provide high level of quality customer service to team members, employees, management staff, in addition to external customers.

• Excellent analytical and process/systems thinking skills; excellent problem-solving skills.

• Strong communication and organizational skills.

Pay Range

$76,960.00-$125,840.00 Salary

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

For questions about how to request an accommodation please contact: [e-mail]

AI Notice

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals.

It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes.

For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]