Research Administrative Coordinator II, Orthopedic Surgery

Atrium Health Wake Forest Baptist; Winston-Salem (NC); On-site; USD 42,292 - 63,438; Full time

Benefits offered by this job

Paid Time Off programs

Health and welfare benefits

Educational Assistance Program

Defined contribution retirement plans with employer match

Job summary

A leading health system in Winston-Salem is seeking an Administrative Support role to facilitate grant submissions and manage post-award activities. The ideal candidate will have a Bachelor's degree and four years of relevant experience, supporting faculty with administrative tasks. Skills in interpersonal communication and the ability to manage relationships with external sponsors are crucial. The position offers competitive compensation and comprehensive benefits.

Qualifications

• Support faculty research with grant preparation and management.
• Act as liaison to the Office of Sponsored Programs.
• Assist in identifying funding opportunities.

Responsibilities

• Facilitate grant submission and manage budgets.
• Prepare re-budgeting requests and financial progress reports.
• Help prepare regulatory documents with investigators.

Skills

Excellent interpersonal skills

Ability to deal effectively with faculty, staff, and external sponsors

Excellent oral and written communication skills

Computer literacy

Supervisory experience

Education

Bachelor’s degree in a related field

Four years’ experience with grant application preparation and/or management

Job description

Department

37403 Wake Forest University Health Sciences - Surgery: Orthopedics

Status

Full time

Benefits Eligible

Yes

Hours Per Week

40

Schedule Details / Additional Information

Full time, in person

Pay Range

$30.70 - $46.05

Job Summary

Provide departmental faculty with administrative support to facilitate timely grant submission and subsequent post award management for research endeavors. The incumbent will serve as both the ombudsman and liaison to the Office of Sponsored Programs to ensure better support and coordination of all facets of pre and post award services. This position will provide supervision of all day-to-day research activities included below and will make staff recommendations to Business Administrator to address increased demand. In addition, the incumbent will assist in the distribution and assignment of work load as appropriate.

Education / Experience

Bachelor’s degree in a related field or equivalent education and/or experience

Four years’ experience with grant application preparation and/or management of grant budgets

Skills And Qualifications

• Excellent interpersonal skills
• Ability to deal effectively with faculty, staff, and external sponsors
• Excellent oral and written communication skills
• Computer literacy
• Supervisory experience

Pre-Award

ESSENTIAL FUNCTIONS:

Support faculty research interests and expertise by identifying appropriate potential sponsors and programs, communicating funding opportunity information to faculty by tracking information via computerized and written sources, and facilitating collaboration across faculty within the department. Facilitate grant and/or contract submission by providing training and guidance to Faculty members and department administrators. This includes preparation of applications, institutional requirements, and administrative processes as well as providing examples of various types of grant applications to investigators. Obtain and review guidelines for requests for proposals and requests for applications to recruit and assist faculty applications; electronically submit applications to extramural funding agencies; finalize proposal submissions and better ensure completeness, adherence to sponsor and institutional requirements and appropriateness of information prior to submission to OSP. Work with the Business Administrator and departmental Faculty to create better awareness of funding opportunities and submission deadlines; process grants to the OSP.

Project Development/Proposal Submission

Assist faculty in obtaining and coordinating proposal components from various participants when multi-investigator awards are submitted. Together with BA and faculty create grant budgets from investigator outlines; prepare and assemble supporting documents to assist PI in writing of budget justification. Create, coordinate and review subcontract grant applications; coordinate negotiation correspondence with management prior to transmittal of contact. Review and recommend approval of draft negotiation correspondences associated with basic research agreements. Facilitate communications to departments by participating in training sessions and preparing information for institutional publications related to research. Under general supervision, act as a liaison for the department to the Office of Sponsored Programs and extramural funding agencies for contract and grant applications.

Post-Award Management

Prepare re-budgeting requests. Compile and prepare financial progress reports. Arrange for and document the acquisition of equipment. Function as liaison to the OSP to assist with coordination of sponsor updates of grant information. Coordinate time and effort information. Prepare and approve personnel actions related to projects. Oversee HR transactions for grant accounts and ensure salaries are posted correctly Track research time and effort. Prepare and submit requests for labor distribution changes for personnel related to extramurally funded projects.

Compliance Management

Help prepare ACUC, IRB, radiation safety, biosafety and other regulatory documents with investigators. Review submission of protocols and grants sent to the Office of Research Monitor and advise faculty on regulatory changes. Orient new researchers to the Department and WFUHS procedures. Perform other related duties incidental to the work described herein.

Our CommitmenttoYou

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Reports To

Vice Chair for Business and Administration